THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

Wednesday, January 08, 2025

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

​Link to View Meeting Live on the Municipality of Kincardine YouTube Channel

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1.

Call to Order/Roll Call

The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on January 8, 2025, in the Council Chambers at the Municipal Administration Centre.

1.1

Land Acknowledgment Statement

Councillor Steinhoff-Gray will open the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Link to Pecuniary Interest Form

4.

Adoption of Minutes from Regular and Special Meetings of Council 

• Motion #

  That the minutes of the Council meetings held on December 4, 2024, December 10, 2024 and December 11, 2024 be adopted as printed.

5.

Matters for Public Participation

5.1

Public Meeting

a.

Applicant: Campbell - 517 Concession 7

Planning Report: Z-2024-046

The Planner will explain the report and recommendation. Any comments received from Agencies and the Public received by the time of writing the report are in the written report.

Presentations from the Applicant

The applicant may provide comment on the application.

Presentations from the Public

Any person or public body that has comments on the application will be heard.

Questions and Clarifications from Council

The Members of Council may question and make clarification on the application. 

• Motion #

  That Council approve Zoning By-law Amendment Z-2024-046 by Lynn Campbell and the necessary by-law be passed.

5.2

Delegations and Presentations

a.

Huron Shores ATV Club

Tyler Johnston will make a presentation on behalf of the Huron Shores ATV Club.

b.

Kincardine BIA

Darrel Perry will make a presentation on behalf of the Kincardine BIA.

c.

Kincardine Lions Club

John McManus will make a presentation on Lions Park improvement plan.

6.

Matters for Discussion and Direction

6.1

Staff Reports

a.

Environmental Services Compliance Report October 2024, Environmental Services-2024-29

b.

Environmental Services Compliance Report November 2024, Environmental Services-2024-31

c.

Environmental Services Compliance Report December 2024, Environmental Services-2025-02

d.

Kozak Mutual Agreement Drain, Environmental Services-2025-01

In 2023, a request was made under Section 2 of the Drainage Act and presented to the Municipality for consideration. This request was forwarded to the Drainage Superintendent for review and determination of boundaries and watershed area. This process indicated three properties and two owners of those and the Municipality as beneficiaries of the drainage works. The process of starting a Mutual Agreement Drain commenced, which is concluding with the execution of this agreement.

• Motion #

  That Council accept the Kozak Mutual Agreement Drain report as provided and pass a By-law to authorize the execution of the agreement.

e.

Bulldogs Camera Agreement, Parks Facilities-2025-01

Staff are seeking approval for an Agreement with the Kincardine Bulldogs Club to live stream Junior C hockey games. The Provincial Junior Hockey League (PJHL) approached host communities of Junior C teams to consider the opportunity to broadcast live all Junior C games played within municipal arenas.

Staff is proposing an agreement that removes any municipal responsibility as it pertains to Freedom of Information requests and confirm responsibility be on the Bulldogs Club.

• Motion #

  That Council pass a by-law to approve a 5-year Agreement between the Municipality of Kincardine and the Kincardine Bulldogs Club for the purposes of video streaming Junior C games at the Davidson Centre.

f.

Human Resources Policy Updates, Human Resources-2025-01

It is in the best interest of the Municipality of Kincardine to review and update corporate policies to ensure accuracy and alignment with legislation and best practices. The Municipality of Kincardine is legislatively required to approve the Harassment & Violence Prevention Policies annually. As the Municipality reviews all corporate policies, there will be administrative updates to ensure consistency of formatting and we will repeal outdated policies.

• Motion #

  That Council review and approve the updated HR.04 Health & Safety Policy Statement; and

  That Council repeal GG 6.6 Harassment Prevention Policy and approve HR.05 Harassment Prevention in the Workplace Policy; and

  That Council repeal GG 6.7 Violence Prevention Policy and approve HR.06 Violence Prevention in the Workplace Policy; and

  That Council repeal GG 6.10 Substance Abuse (Drug & Alcohol) Policy, GG 6.11 Medical Marijuana Policy, GG 6.8 Progressive Discipline Policy, as these are replaced by Human Resources Procedures.

7.

Matters for Decision

7.1

Notice of Motion - At the Meeting

7.2

Consideration of By-laws

a.

2025 Interim Taxation By-law

The purpose of this By-law is to request that Council adopt the 2025 Interim Taxation By-law in order to establish the instalment dates for payment of property taxes, and to issue tax bills to provide the necessary cash flow required for municipal operations.

• Motion #

  That the “2025 Interim Taxation By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 001.

b.

2025 Current Operating Borrowing By-law

The purpose of this By-law is to request that Council authorize the temporary borrowing of money until the taxes are collected and other revenues received in order to meet the current expenditures of the Municipality for 2025.

• Motion #

  That the “2025 Current Operating Borrowing By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 002.

c.

Appoint Don Huston as Acting Deputy Fire Chief

Matt Cottrill, Deputy Fire Chief for Station 12, announced that he was retiring as of January 1st, 2025 after 22 years of service.  The Municipality of Kincardine would like to thank Matt Cottrill for his significant contributions to the Fire and Emergency Services in the Municipality of Kincardine.

As a result of this retirement, the Municipality requires that a new Deputy Fire Chief be appointed. Senior Captain, Don Huston has agreed to step into this roll on an interim basis until a new Deputy Fire Chief is selected.

• Motion #

  That the “Appoint Don Huston as Acting Deputy Fire Chief” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

d.

Motion to Pass By-laws

• Motion #

  That the following By-laws are hereby read a first, second and third time, and finally passed this 8th day of January, 2025:

  1. Amendment Zoning By-law 2003-25, 517 Concession 7, Municipality of Kincardine (Kincardine Township) (Campbell)  By-law 2025 - 

  2. Kozak Mutual Agreement Drain (2025) By-law 2025 -  

  3. Kincardine Bulldogs Video Agreement (2025) By-law 2025 -

  4. Health & Safety Policy Statement By-law 2025 - 

  5. Harassment Prevention in the Workplace Policy By-law 2025 - 

  6. Violence Prevention in the Workplace Policy By-law 2025 - 

8.

Matters for Information

8.1

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.

Statistical and Information Reports

Recommendation: Receive and file statistical reports.

a.

Development Services Report - November 2024

b.

Q4 Corporate Services Update, Corporate Services Quarterly Report-2025-06

c.

Infrastructure & Development 2024 4th Quarter Report, Infrastructure Development Quarterly Report-2025-01

b.

Minutes of Committees and Boards

Recommendation: Receive and file minutes.

a.

Heritage Kincardine - November 19, 2024

b.

Accessibility Advisory Committee Minutes - November 28, 2024

c.

BIA Draft Minutes - November 19, 2024

d.

BIA Draft Minutes - December 17, 2024

c.

Communications

Recommendation: Receive and file all communications.

a.

Association of Municipalities of Ontario

a.

AMO 2025

b.

AMO Education - Apathy to Action - Building Resilient Communities through Managing Assets

c.

AMO Education - Competing Rights - What you Need to Know

d.

AMO Education - Disability Inclusion Workshop and Panel Discussion

e.

AMO Education - Indigenous Community Awareness Training

f.

AMO Education - Managing Communications through Crisis

g.

AMO Education - Municipal Codes of Conduct - Essential to Good Governance

h.

AMO Education - Navigating Conflict Relationships as an Elected Official

i.

Policy Update - 2024 Housing Targets in Ontario

j.

Policy Update - Gender-Based Violence Toolkit

k.

Policy Update - Homelessness Encampments Legislation

l.

Policy Update - Municipal Codes of Conduct Legislation

m.

Policy Update - OPP Billing, Bills

n.

Policy Update - Pre-Budget Key Messages, Conservation, Energy Supply and Distribution, Environmental Bill

o.

Policy Update - Pre-Budget Submission 2025

p.

Policy Update - Pre-Budget Submission Advocacy on Water, Recent Bills and Building Officials

q.

Watchfile November 21, 2024

Link to newsletter

r.

Watchfile November 28, 2024

Link to newsletter

s.

Watchfile December 5, 2024

Link to newsletter

t.

Watchfile December 12, 2024

Link to newsletter

u.

Watchfile December 19, 2024

Link to newsletter

b.

Carol Blake - Municipal support for Kincardine Twp Farm ONSAT program

c.

Grey Sauble Conservation - Threats Verification Report

d.

Ministry of Municipal Affairs and Housing - More Homes Built Faster Update

e.

ROMA 2025

a.

ROMA 2025 - Mainstage panels

b.

ROMA 2025 - More programming info

c.

ROMA 2025 - Two Things to Help Plan

f.

Saugeen Conservation - Durham Upper Dam

g.

Motions Other Municipalities

a.

City of Belleville - Policing Costs

b.

City of Guelph - Enable Municipalities to Charge Fees for use of Municipal Property by Gas Utilities

c.

City of Toronto - Paid-plasma-free zone

d.

Municipality of Wawa - Ambulance Shortage and Healthcare System

e.

Municipality of Wawa - Billy Bishop Airport

f.

Town of Cobalt - Improvements to catch and release

g.

Town of Petrolia - OPP Provincial billing increases

h.

Township of Puslinch - Enabling greater beneficial reuse excess soil

d.

Acceptance of Consent Agenda

• Motion #

  That Council approve the recommendations contained in the consent agenda dated January 8th, 2025 and direct staff to proceed with all necessary administrative actions.

8.2

Members of Council General Announcements

8.3

Chief Administrative Officer Announcements

9.

Closed Session (If Required)

• Motion #

  That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

  1) The Closed Session minutes dated December 11, 2024; 

  2) Labour Relations or employee negotiations and personal matters about an identifiable individual, including municipal or local board employees (Organizational Review); and

  Further, that Council return to Regular open meeting upon completion.

9.1

Matters Arising from Closed Session

10.

Confirmatory By-law

• Motion #

  That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of January 8th, 2025 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 

11.

Adjournment

• Motion #

  That this Council Meeting adjourn at ______ p.m.