THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Committee of the Whole Minutes

Monday, April 06, 2020

5:00 P.m. - 6:00 P.m.

Council Chambers, Municipal Administration Centre

Committee of the Whole Present

• Mayor Anne Eadie
• Deputy Mayor Marie Wilson
• Councillor Maureen Couture
• Councillor Dave Cuyler
• Councillor Gerry Glover
• Councillor Laura Haight
• Councillor Doug Kennedy
• Councillor Randy Roppel
• Councillor Bill Stewart

Staff Present

• Sharon Chambers, Chief Administrative Officer
• Jennifer Lawrie, Deputy Clerk
• Donna MacDougall, Clerk
• Roxana Baumann, Treasurer/Director of Finance
• Michele Barr, Director of Building & Planning
• Karen Kieffer, Director of Parks & Recreation
• Kevin McNeilly, Fire Chief
• Adam Weishar, Director of Public Works

Note:

• Mayor Eadie and Deputy Clerk Lawrie were in attendance in person and all other Council members and Staff attended electronically.

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1.

Call to Order

​​​​​​Mayor Anne Eadie called to order the Committee of the Whole (C O W) meeting of the Council of The Corporation of the Municipality of Kincardine at 5:08 p.m. on  Monday, April 6, 2020, in the Council Chambers at the Municipal Administration Centre.​

2.

Amendments, Additions or Deletions To/From the Agenda

• Resolution # 04/06/20 COW - 01
  Moved by: Dave Cuyler
  Seconded by: Maureen Couture

  THAT Council approve the following addition to the Agenda:

  i) 6.2 e) Community Recovery Centre at the Davidson Centre.

  Carried.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

None disclosed.

4.

Adoption of Minutes of C O W Meetings

• Resolution # 04/06/20 COW - 02
  Moved by: Laura Haight
  Seconded by: Doug Kennedy

  THAT the minutes of the C O W meeting held on Monday March 30, 2020 be adopted as printed.

  Carried.

5.

Items for Discussion from Council Meeting

None.

6.

Reports

6.1

Public Works

a.

Water and Wastewater Financial Plans, Public Works-2020-12

• Resolution # 04/06/20 COW - 03
  Moved by: Gerry Glover
  Seconded by: Bill Stewart

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Carried.

b.

Hunter Street Kincardine Red Trail Landowner Agreement, Public Works-2020-07

• Resolution # 04/06/20 COW - 04
  Moved by: Randy Roppel
  Seconded by: Laura Haight

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Carried.

c.

Kincardine Inverhuron Provincial Park (KIPP) Trail Construction Proposal, Public Works-2020-10

• Resolution # 04/06/20 COW - 05
  Moved by: Doug Kennedy
  Seconded by: Marie Wilson

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Carried.

d.

MacGillivray Drainage Agreement, Public Works-2020-08

• Resolution # 04/06/20 COW - 06
  Moved by: Maureen Couture
  Seconded by: Gerry Glover

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Carried.

e.

Hot-mix Paving and Airport Crack Sealing Tenders, Public Works-2020-09

• Resolution # 04/06/20 COW - 07
  Moved by: Bill Stewart
  Seconded by: Randy Roppel

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Carried.

f.

Miscellaneous Fleet Procurement, Public Works-2020-11

• Resolution # 04/06/20 COW - 08
  Moved by: Laura Haight
  Seconded by: Doug Kennedy

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Carried.

g.

Bag Tag Program COVID-19, Public Works-2020-13, Public Works-2020-14

• Resolution # 04/06/20 COW - 09
  Moved by: Gerry Glover
  Seconded by: Bill Stewart

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Carried.

6.2

Other Areas of Responsibility

a.

2019 Year End Capital Review, Treasury-2020-03

• Resolution # 04/06/20 COW - 10
  Moved by: Marie Wilson
  Seconded by: Dave Cuyler

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Carried.

b.

COVID 19-Pandemic Property Tax and Utilities Financial Assistance, Treasury-2020-04

• Resolution # 04/06/20 COW - 11
  Moved by: Randy Roppel
  Seconded by: Laura Haight

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting with the following addition:

  AND FURTHER THAT the County of Bruce be requested to not charge interest on arrears of the County tax levy for the June and September installments, allowing for a 60-day grace period.

  Carried.

c.

Clerk’s Electronic Participation at Council Meetings, Clerk's-2020-06

• Resolution # 04/06/20 COW - 12
  Moved by: Doug Kennedy
  Seconded by: Marie Wilson

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Carried.

d.

Municipal Response to COVID-19 Pandemic/Delegation of Authority, CAO's-2020-08, CAO's-2020-05

• Resolution # 04/06/20 COW - 13
  Moved by: Maureen Couture
  Seconded by: Laura Haight

  THAT C O W recommend Council accept recommendation as set out in report and consider as a Matter Arising from Committee of the Whole at tonight’s meeting.

  Yes (6)	Doug Kennedy, Gerry Glover, Laura Haight, Marie Wilson, Maureen Couture, and Anne Eadie
  No (3)	Bill Stewart, Dave Cuyler, and Randy Roppel

  Carried.

e.

Community Recovery Centre

The CAO and Fire Chief provided an update on the Community Recovery Centre being planned for the Davidson Centre in Kincardine by the Grey Bruce Health Unit . It will be a 50-bed facility but will only be activated if the hospital is at capacity. The Centre will provide additional patient support  which could include non-critical overflow patients who may be returning to long term care or retirement facilities. Municipal Staff are working with the Grey Bruce Health Unit to determine logistics including electrical upgrades needed.  All invoices are to go the Grey Bruce Health Unit and Bruce Power is supporting financially and providing procurement services.

Committee of the Whole inquired about insurance required, who will be staffing the Centre, supplies required, the involvement of the Ministry of Health and financial requirements including putting the Davidson Centre back to its original state after the Centre. All items are currently being discussed and arranged. The CAO will provide updates as more information becomes available.

6.3

County Council Update

Mayor Eadie reiterated her message to the public this week regarding travel in to and out of Bruce County. She also emphasized the need to stay home, observe social distancing and not have any public gatherings.

7.

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

7.1

Minutes of Committees and Boards

a.

Multi-Municipality Wind Turbine Working Group, January 1, 2020

7.2

Communications

a.

Association of Municipalities of Ontario

a.

AMO Watchfile, March 12, 2020

b.

Queen's Park Update - Much Activity and New Legislation of Municipal Interest

c.

AMO Watchfile, March 26, 2020

d.

COVID-19 Update - New COVID-19 Related Items You Need to Know Today

e.

AMO COVID-19 Update: Ontario Extends COVID-19 Emergency and Closes Outdoor Recreational Amenities 

f.

AMO Partners with Digital Mental Health Therapy Service Provider

b.

County of Bruce

a.

County Extends Building Closures until Further Notice

b.

Bruce County Launches Economic Task Force, Expands Supports to Local Business

c.

Grey Bruce Health Unit - Social Distancing from Animals

d.

Ministry of Finance - Letter to Municipal Treasurers

e.

Ontario Human Right's Commission  - Policy Statement on the COVID-19 Pandemic

f.

Women's House Serving Bruce & Grey - International Women's Day Celebration held in partnership with Women's House Serving Bruce & Grey and Business to Bruce was a success!

g.

Canadian Nuclear Laboratories - Public Hearing on CNL's Licence Amendment application for Douglas Point rescheduled for August 2020

h.

Solicitor General and Ministry of Municipal Affairs and Housing - Joint Minister Letter to Municipalities 

i.

Resolutions other Municipalities

a.

City of Sault Ste. Marie - Support for Conservation Authorities 

b.

Grey County - Resolution Supporting 100% Canadian Wines Excise Exemption

c.

Municipality of Centre Hastings - Support the Role of Conservation Authorities

d.

Norfolk County - Issues Regarding the Mapping of Provincially Significant Wetlands

e.

Town of Grand Valley - Letter of Support for Bill 156 - Security from Trespass & Protecting Food Safety Act

f.

Municipality of Chatham-Kent - Support for Single-Use Disposable Wipes

g.

Municipality of Chatham-Kent - Support for Legislative Changes in Bill 132

j.

Canadian Nuclear Safety Commission - Pandemic Preparedness

8.

Adjournment

• Resolution # 04/06/20 COW - 14
  Moved by: Bill Stewart
  Seconded by: Randy Roppel

  THAT this COW adjourn at 6:51 p.m.

  Carried.