THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

Wednesday, March 26, 2025

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

​Link to View Meeting Live on the Municipality of Kincardine YouTube Channel

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1.

Call to Order/Roll Call

The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on March 26, 2025, in the Council Chambers at the Municipal Administration Centre.

1.1

Land Acknowledgment Statement

Councillor Steinhoff-Gray will open the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Link to Pecuniary Interest Form

4.

Adoption of Minutes from Regular and Special Meetings of Council 

• Motion #

  That the minutes of the Council meetings held on March 12, 2025 be adopted as printed.

5.

Matters for Discussion and Direction

5.1

Staff Reports

a.

Step and Facilities Assessment Report, Parks Facilities-2025-12

Staff are seeking Council approval to receive the comprehensive assessments conducted on the beach stairways and municipal buildings. The assessments provide vital information necessary for considering maintenance priorities and strategic planning for age-critical infrastructure within the municipality. The reports highlight varying conditions, compliance issues with accessibility standards, and structural concerns that require systematic planning allocation.

• Motion #

  Recommendation 1 –

  THAT Council receive the Step Assessment Report as presented by representatives from BM Ross; and

  THAT staff be directed to incorporate the recommendations from the Step Assessment Report into departmental business plans and budget submissions.

  Recommendation 2 –

  THAT Council receive the Conditions Assessment Report for Facilities as presented by representatives from B.M. Ross.; and further

  THAT staff be directed to incorporate the assessment information for facilities into updates to the municipal asset management plan, and further

  THAT staff be directed to incorporate the recommendations from the Conditions Assessment Report for Facilities into departmental business plans and budget submissions.

b.

Boardwalk Surface Material, Parks Facilities-2025-11

Staff are looking for Council’s direction on the preferred surfacing for the boardwalk to advance the Boardwalk Project and ensure it is completed in fall 2025. Staff have previously provided background on the pros and cons of both materials and have attached that report presented on February 12, 2025. Staff is now seeking clarity on Council’s preferred option.

• Motion #

  That Council approve stamped concrete as the preferred surface material for the boardwalk that resembles a wooden boardwalk.

  OR

  That Council approve composite surfacing for the boardwalk, with concrete at parking entrances.

c.

Expressions of Interests 708 Queen Street, Parks Facilities-2025-13

The former Kincardine Fire Station at 708 Queen Street, is currently utilized by the Grey Bruce Woodturners Guild as well as some storage and prop making space for the Kincardine Theatre Guild. The proposed EOI presents an opportunity for repurposing the suggested space. An EOI process will enable Staff to gauge interest from various entities and align the usage of the building with community needs.

• Motion #

  That Council direct staff to develop an Expression of Interest (EOI) to explore potential uses for the former Kincardine Fire Station located at 708 Queen Street, Kincardine.

d.

Victoria Park Construction Drawings, Parks Facilities-2025-15

At the Special Meeting on January 13th to present 2025 capital projects, Council expressed their desire to bring back a conversation for concept designs for Victoria Park. Staff is seeking further direction from Council on Council’s preferred next steps so that staff came proceed with construction drawings for the Park.

• Motion #

  That Council direct staff to _____.

e.

Birchwood Parks Playgrounds, Parks Facilities-2025-17

The playgrounds on North Cedar Lane (Kin Huron Park) and Parkwood Road (Lake Huron Highlands) are located in close proximity to one another as a result of the subdivision developments that took place at different times. Each park has playground equipment which is overdue for replacement as the equipment has surpassed their lifespan and do not meet several safety standards as per CSA Z614-20.

To address these safety concerns and provide enhanced facilities for children, staff recommend a replacement project to be implemented as part of the 2025 Capital Budget, allocating $70,000 for this purpose. Council requested additional opportunities for discussion related to this project. The recommendation takes into account findings from the Parks and Recreation Plan, including space efficiencies and based on strategic design practices, consolidating the two playgrounds into a single, improved play structure at the North Cedar Lane site is proposed. These parks have a travel distance of approximately .5 km between them.

• Motion #

  That Council approve the consolidation of North Cedar Lane (Kin Huron Park) and Parkwood Road (Lake Huron Highlands) parks; and

  That Council direct Staff to conduct community engagement for the purposes of selecting the preferred features within the park.

f.

Sidewalk and Signage By-law Review, Operations-2025-07

In Spring 2024, Staff and Council received concerns about uses of the sidewalks along Queen Street within the downtown core area related to compliance with Accessibility for Ontarians with Disabilities Act (AODA), as well as London’s Facility Accessibility Design Standards (FADS), which have been adopted by Council. Council directed that there be a review and staff engaged legal counsel regarding the concerns. Counsel provided some immediate recommended actions along with recommendations to amend the existing by-laws related to the sidewalk and signage in the core area. Immediately following the review, businesses were advised that in order to maintain compliance with the AODA the clear path of travel must be free from the placement of temporary sidewalk cafes and temporary signage. To ensure that municipal by-laws support the AODA, staff are recommending that Council repeal By-law 2011-143 and amend By-law 2003-136.

• Motion #

  That Council repeal By-law 2011-143; and

  Further that Council amend By-law 2003-136 as detailed within report Operations-2025-07 to ensure compliance with the Accessibility for Ontarians with Disabilities Act.

g.

Kincardine Municipal Airport Review, Operations-2025-08

Staff have reviewed the operation of the Kincardine Municipal Airport (KMA) which includes the 2013 Airport Strategic Plan completed by Genivar Consultants as well as the Airport Service Provider (ASP) contract.

A report from HM Aero Inc Aviation Consultants outlines the requirements for a registered non-certified airport. The report indicated the level of service that is provided through the airport management contract is much higher than the minimum that is required by regulation. It was determined that there would be potentially significant cost savings by not having it permanently staffed on a day-to-day basis but rather utilizing a schedule that would suffice to maintain mandatory requirements.

Based on requirements for operating a municipal airport and utilizing a municipal staff, some of the impact would include adding routine inspections and maintenance at the airport to our work schedule. The full impact of utilizing a staff member would need to be evaluated on a pilot basis to understand the requirements to accommodate the tasks of the airport along with staffing needs to be considered later by Council.

Council has several options to contemplate which could include consideration for a new ASP contract, hiring of contracted Municipal staff, review of volunteer based coverage opportunities or divesting of the existing asset. Should divesting of the current asset be considered, the property could be kept and considered for other purposes or the full sale and privatization of the site. Staff are seeking further direction of Council on next steps.

• Motion #

  THAT Council receive report Operations-2025-08 for information purposes.

h.

2025 Maintenance Gravel, Operations-2025-10

The 2025 Operating Budget included an annual budget amount for maintenance gravel. The Infrastructure and Development Operations Department had advertised the following tender for the Supply, Load, Haul & Place Granular ‘A’ Gravel for the 2025 operating season:

OPS RFT 2025-14 Granular ‘A’ Gravel:
Budget Amount: $345,000.00
Tender Amount Including HST Rebate: $304,786.47

• Motion #

  That Council awards the 2025 Granular ‘A’ Gravel Tender OPS RFT 2025-14 to Johnston Bros. (Bothwell) Ltd for the tendered amount of $304,786.47 (including non-recoverable HST).

i.

Environmental Services Compliance Report February 2025, Environmental Services-2025-10

5.2

Addendum Items

6.

Matters for Decision

6.1

Notice of Motion - At the Meeting

6.2

Motions

a.

Areas Specific Development Charges Background Study - Highway 9 and Highway 21 Business Park Lands

• Motion #

  That the Area-Specific Development Charges Background Study - Highway 9 and Highway 21 Business Park Lands (the “Area-Specific Development Charges Background Study”) prepared by Hemson Consulting Ltd. and dated January 24, 2025, is hereby approved; and

  That the increase in the need for services attributable to the anticipated development as contemplated in the Area-Specific Development Charges Background Study dated January 24, 2025 including any capital costs, will be met by updating the capital budget and forecast for the Municipality of Kincardine, where appropriate; and 

  That, having considered the submissions received at the public meeting held on February 26, 2025 in connection with the Area-Specific Development Charges Background Study dated January 24, 2025 and the proposed By-law, Council hereby determines that no further public meeting under Section 12 of the Development Charges Act, 1997, S.O. 1997, c. 27 is necessary with respect to the said Area Specific Development Charges Background Study or By-law; and 

  That, having considered the use of more than one development charge by-law to reflect different needs for services in different areas, also known as area rating or area-specific development charges, Council hereby determines that for the services, and associated infrastructure proposed to be funded by development charges under this by-law, that it is fair and reasonable that the charges be calculated on an area-specific basis. 

6.3

Consideration of By-laws

a.

Municipality of Kincardine 9/21 Business Park Area- Specific Development Charge By-law, 2025

• Motion #

  That the “Municipality of Kincardine 9/21 Business Park Area-Specific Development Charge By-law, 2025” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 

b.

Parkland Dedication Amendment (1) By-law

This is a housekeeping amendment to By-law No. 2014-058. The items highlighted in green are a result of Council Resolution #02/12/25-12 and the remaining items are housekeeping items to align with recent changes to the Planning Act through Bill 23.

• Motion #

  That the “Parkland Dedication Amendment (1) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 

c.

Community Emergency Preparedness Grant 20254-25 Fund Transfer Payment Agreement

• Motion #

  That the “Community Emergency Preparedness Grant 2024-25 By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 

d.

Appointment By-law Enforcement (Municipal Support Services Inc.) 2025 By-law

• Motion #

  That the “Appointment By-law Enforcement (Municipal Support Services Inc.) 2025 By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 

e.

Motion to Pass By-laws

• Motion #

  That the following By-laws are hereby read a first, second and third time, and finally passed this 26th day of March, 2025:

  1. Repeal the Municipality of Kincardine Sidewalk By-law No. 2011-143 By-law 2025 - 

  2. Sign By-law Amendment (9) By-law  2025 - 

  3. Award 2025 Granular ‘A’ Tender (#OPS RFT 2025-14) By-law 2025 - 

7.

Matters for Information

7.1

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.

Administrative Motions

a.

Request for Noise By-law Exemption - Hotchkiss

That Council approve the request by Shane Hotchkiss for an exemption from the provisions of the Noise Control By-law No. 2008 - 076 on Saturday June 14, 2025 at 18:00 hrs to Sunday June 15, 2025 at 01:00 hours, for a live band at 93 Goderich St, Kincardine.

b.

Request for Noise By-law Exemption - Virtue

That Council approve the request by Keith Virtue for an exemption from the provisions of the Noise Control By-law No. 2008 - 076 on Saturday July 5, 2025 at 13:30 hrs to Sunday July 6, 2025 at 12:30 hours, for a Birthday Party event at 50 Mill St, Tiverton.

b.

Statistical and Information Reports

Recommendation: Receive and file statistical reports.

a.

Coastal Conservation Youth Corps Summer Camp, Recreation Community Programs-2025-03

b.

Community Environmental Initiatives, Recreation Community Programs-2025-02

c.

Statement of Remuneration for 2024

d.

Development Services Report - February 2025

e.

2024 Financial Report – Building Services, Development Services-2025-06

f.

CAO Department 2024 Q4 Council Revised Update, CAO General-2025-04

c.

Communications

Recommendation: Receive and file all communications.

a.

Associations of Municipalities of Ontario

a.

Watchfile March 6, 2025

Link to newsletter

b.

Watchfile March 13, 2025

Link to newsletter

c.

Education - Equity Inclusion and Innovation Workshop for Municipal Leaders

d.

Education - Workshops

e.

Events - Save the date for the Inaugural AMO Rural Healthy Democracy Forum

b.

Bruce Grey Poverty Task Force Annual Report 2024

c.

Bruce County Museum and Cultural Centre

a.

Life in the 160th Battalion

b.

Spring registration now open

d.

OSUM program line-up

e.

Motions Other Municipalities

a.

City of Sarnia - Carbon Tax

b.

Municipality of East Ferris - Standing for Canada

c.

Town of LaSalle - Tariffs on Canadian Production

d.

Township of Amaranth - Buy Local and Canadian

e.

Town of Bradford West Gwillimbury - Request Landlord Tenant Reforms

d.

Acceptance of Consent Agenda

• Motion #

  That Council approve the recommendations contained in the consent agenda dated March 26, 2025 and direct staff to proceed with all necessary administrative actions.

7.2

Members of Council General Announcements

7.3

Chief Administrative Officer Announcements

8.

Confirmatory By-law

• Motion #

  That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of March 26, 2025 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 

9.

Adjournment

• Motion #

  That this Council Meeting adjourn at ______ p.m.