THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Committee of the Whole Minutes

Monday, June 05, 2023

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

Committee of the Whole Present

• Mayor Kenneth Craig
• Deputy Mayor Andrea Clarke
• Councillor Beth Blackwell
• Councillor Rory Cavanagh
• Councillor Mike Hinchberger
• Councillor Doug Kennedy
• Councillor Jennifer Prenger
• Councillor Bill Stewart

Committee of the Whole Absent

• Councillor Amanda Steinhoff-Gray

Staff Present

• Jillene Bellchamber-Glazier, Chief Administrative Officer
• Jennifer Lawrie, Manager of Legislative Services/Clerk
• Roxana Baumann, Director of Corporate Services
• Lorie Fioze, Manager Strategic Initiatives
• Leanne Gowing, Manager of Human Resources
• Jayne Jagelewski, Director of Community Services
• Dwayne McNab, Manager of Development Services
• Nicole Bauman, Legislative Services Administrative Assistant

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1.

Call to Order

Mayor Kenneth Craig called to order the Committee of the Whole (C O W) meeting of the Council of The Corporation of the Municipality of Kincardine at 5:16 p.m. on June 5, 2023 in the Council Chambers at the Municipal Administration Centre.

Note: Some Council Members attended electronically.

2.

Amendments, Additions or Deletions To/From the Agenda

None.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Name: Councillor Cavanagh
Item of Business: 8.1 (b) Request for Noise By-law Exemption – Rock with your Docs 
General Nature of Interest: Wife, Dr. Angela Cavanagh, will be one of those awesome rocking Doctors and will be taking to the stage at 6pm as part of the Kincardine hospital band: Local Anesthesia.

Name: Deputy Mayor Clarke
Item of Business: 7.1 (c) Proposed Changes to the Community Investment Grant 
General Nature of Interest: Sits on the Board of Directors for the Blues Festival 

Name: Councillor Kennedy
Item of Business: 8.1 (b) Request for Noise By-law Exemption – Rock with your Docs 
General Nature of Interest: Helping to organize the event.

Councillor Cavanagh, Deputy Mayor Clark and Councillor Kennedy left the Council table and did not comment on the business item indicated while the matter was considered.

4.

Adoption of Minutes of C O W Meetings

• Resolution # 06/05/23 COW - 01
  Moved by: Bill Stewart
  Seconded by: Jennifer Prenger

  That the minutes of the C O W meeting held on May 15, 2023 be adopted as printed.

  Carried.

5.

Items for Discussion from Council Meeting

None.

6.

Delegations

6.1

Kincardine Pride Inc.

Fort Papalia, President of Kincardine Pride Inc. presented information on the Kincardine Pride Parade and 2SLGBTQ+ Celebration on Saturday June 24, 2023.

7.

Reports

7.1

Corporate Services

a.

2022 Consolidated Financial Statements, Financial Services-2023-19

Matt Betik from KPMG was in attendance to provide the Audit Report. 

Committee of the Whole inquired about policies implemented to assist with oversight, surplus in 2022, impact of a cyber attack  on municipal financials in general, and changes in asset retirement obligations.

• Resolution # 06/05/23 COW - 02
  Moved by: Mike Hinchberger
  Seconded by: Andrea Clarke

  That Committee of Whole recommend that Council approve the draft 2022 Consolidated Financial Statements as presented.

  Carried.

b.

Governance Review – Final Report, Legislative Services-2023-12

Chris Loreto from StrategyCorp was in attendance to provide an overview of the finalized Governance Review Report.

Committee of the Whole inquired about the process for Planning Meetings, delegation of authority, appointing committees of Council, and a discussion of an earlier start time for meetings (4 p.m.) will come with the procedure by-law review.

• Resolution # 06/05/23 COW - 03
  Moved by: Rory Cavanagh
  Seconded by: Doug Kennedy

  That Committee of Whole recommend that Council receive the Governance Review – Final Report; and

  Further that Council direct Staff to bring back the draft Procedure By-law for review and a proposed timeline for implementation.

  Carried.

c.

Proposed Changes to the Community Investment Grant, Legislative Services-2023-11

• Resolution # 06/05/23 COW - 04
  Moved by: Beth Blackwell
  Seconded by: Jennifer Prenger

  That Committee of Whole recommend that Council pass a by-law at the June 19, 2023 Council meeting, to adopt the updated Community Investment Grant Policy, including the application form and statement of accountability.
• Amendment:
  Resolution # 06/05/23 COW -
  Moved by: Rory Cavanagh
  Seconded by: Mike Hinchberger

  That the motion be referred to staff and the Community Investment Grant (CIG) review team to look at making CIG's available to not-for-profit organizations only and not to organizations that are registered charities.

  Carried.

d.

Queen Street Reconstruction Borrowing, Financial Services-2023-17

• Resolution # 06/05/23 COW - 05
  Moved by: Jennifer Prenger
  Seconded by: Mike Hinchberger

  That Staff Report #2023-17 entitled Queen Street Reconstruction Borrowing be received; and
  
  That authorization be given to obtain a $4,556,500 debenture from Ontario Infrastructure and Lands Corporation (“OILC”) for long-term financing with repayment terms of 20 years to finance the Queen Street Sewermain project; and
  
  That authorization be given to the Treasurer to sign any necessary and related documents; and
  
  Further that Council approve the attached Borrowing By-law.

  Carried.

7.2

Other Areas of Responsibility

a.

Limiting Distance Agreement – 61 Inverness St. North, Development Services-2023-15

• Resolution # 06/05/23 COW - 06
  Moved by: Andrea Clarke
  Seconded by: Rory Cavanagh

  That Committee of Whole recommend that Council pass a By-law to enter into a Limiting Distance Agreement with the owner of West Ridge on the Lake Inc. (WROTL) - Angelo Orsi, pursuant to 9.10.15.2.(4) of the Ontario Building Code 2012; and

  Further that Council authorizes the Mayor and Clerk to execute all required documentation on behalf of the Municipality.

  Carried.

7.3

County Council Update

The Mayor reported on the Community Paramedic Program.

8.

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

8.1

Recommended Motions

a.

Request for Noise By-law Exemption - Wedding

b.

Request for Noise By-law Exemption - Rock with your Docs

8.2

Recommended By-laws

8.3

Statistical and Information Reports

a.

2022 Annual Investment Report, Financial Services-2023-18

b.

Inclusion, Diversity, Equity and Access Progress Update, Strategic Initiatives-2023-06

c.

Site Plan Approval – 104 King St - Tiverton, Development Services-2023-12

8.4

Minutes of Committees and Boards

a.

BASWR Board of Management, February 16, 2023

b.

Multi-Municipal Wind Turbine Working Group, March 9, 2023

c.

BASWR Board of Management Special Meeting, April 20, 2023

d.

BIA, May 16, 2023

e.

Accessibility Advisory Committee Minutes

f.

Heritage Kincardine Minutes, April 25, 2023

8.5

Communications

a.

National Chronic Pain Society - Opioid Crisis in our Communities and Municipalities

b.

Grey Bruce Elder Abuse Prevention Network - World Elder Abuse Awareness Day Proclamation Request

c.

CNSC - CNSC removes first hold point for Bruce B Unit 6 refurbishment

d.

SMART - Letter to Municipal Partners

e.

CNSC - Notice of funding available through the Indigenous and Stakeholder Capacity Fund

f.

Ministry of Natural Resources and Forestry - Streamlining of Approvals under the Aggregate Resources Act and Supporting Policy

g.

Bruce County Women's Institute - Letter of Thanks

h.

Motions other Municipalities

a.

Municipality of Moonbeam - School Board Elections

b.

Municipality of Tweed - Hydro-Bell Canada Poles and Infrastructure Coordination

c.

Municipality of Tweed - Insurance Costs

d.

Town of Bancroft - Retention of Surplus Tax Proceeds

e.

Town of Cobourg - Amend the Highway Traffic Act

f.

Town of Cobourg - Municipal Heritage Register

g.

Town of Cobourg - Removing Addresses on Municipal Election Forms

h.

Town of Fort Frances - Opioid Crisis

i.

Township of Georgian Bay - Municipalities Retaining Surplus Proceeds from Tax Sales

j.

Township of Georgian Bay - Reducing Municipal Insurance Costs

k.

Township of Havenlock-Belmont-Methuen - Cannabis Act Review

l.

United Counties of Stormont, Dundas and Glengarry - Bill 23, More Homes Built Fast Act

m.

City of Pickering - Use of Long-Term Care Funding to Support Community Care Services

n.

Northumberland County - Municipal Oath of Office

o.

Northumberland County - Reducing Municipal Insurance Costs

p.

Town of Amherstburg - Highway Traffic Amendment Support

q.

Town of Fort Erie - Highway Traffic Act Amendments

r.

Town of Fort Erie - Pause Proposed New Provincial Planning Statement

s.

Town of Fort Erie - Removing Addresses on Municipal Election Forms

t.

Town of Plympton-Wyoming - Bell-Hydro Infrastructure

u.

Lanark County - Paramedic Safety

v.

Municipality of South Huron - Proposed Provincial Planning Statement

9.

Adjournment

• Resolution # 06/05/23 COW - 07
  Moved by: Doug Kennedy
  Seconded by: Beth Blackwell

  THAT this COW Meeting adjourn at 6:22 p.m.

  Carried.