THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
Committee of the Whole Agenda

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Council Chambers, Municipal Administration Centre


The Committee of the Whole (C O W) Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at ____ p.m. on June 5, 2023 in the Council Chambers at the Municipal Administration Centre.

  • Motion #

    That the minutes of the C O W meeting held on May 15, 2023 be adopted as printed.

Fort Papalia, President of Kincardine Pride Inc. will be presenting information on the Kincardine Pride Parade and 2SLGBTQ+ Celebration on Saturday June 24, 2023.


Short History of Pride in Canada (2022)


Short History of Kincardine Pride (2022)


2023 Kincardine Pride Information Package

The Municipal Act, 2001 requires that every municipality prepare annual audited financial statements. Kincardine’s 2022 financial statement audit has been completed by KPMG. Audit fieldwork was primarily conducted in March 2023 with the financial statement preparation and consolidation performed thereafter.

Finance staff ensured all deliverables and timelines were achieved as planned. The 2022 draft consolidated financial statements are attached and require Council approval in order to proceed in preparing the final document.

Once finalized, the financial statements will be posted on the municipal website and will be made available to the public by hardcopy upon request and at no cost.


KPMG’s lead audit engagement partner, Matthew Betik, will be presenting the Audit Findings Report to Council.

  • Motion #

    That Committee of Whole recommend that Council approve the draft 2022 Consolidated Financial Statements as presented.

StrategyCorp was contracted to do a review of the Municipality’s governance structure. Council members were provided the opportunity to have one on one feed back which informed the Current State Assessment that was presented on March 20, 2023 for further Council feedback. On May 1st, 2023 StrategyCorp came to Council with the draft final report to receive feedback from Council to confirm any final amendments.

Chris Loreto from StrategyCorp will be in attendance to provide an overview of the finalized Governance Review Report.

  • Motion #

    That Committee of Whole recommend that Council receive the Governance Review – Final Report; and

    Further that Council direct Staff to bring back the draft Procedure By-law for review and a proposed timeline for implementation.

The Community Investment Grant Evaluation Team met on May 17, 2023 to discuss updating the Community Investment Grant Policy. The Team is recommending four changes to the Policy:

  1. Changing the minor sports funding formula to 60/40, with 60% attributed to facility costs incurred by the minor sport group and 40% attributed to enrollment numbers;
  2. That the funding amount requested per group and the maximum amount granted must not exceed $5,000;
  3. Evaluate festival applications in the same pool as the other local, non-profit organizations who apply to Community Investment Grant; and
  4. Remove funding streams.
  • Motion #

    That Committee of Whole recommend that Council pass a by-law at the June 19, 2023 Council meeting, to adopt the updated Community Investment Grant Policy, including the application form and statement of accountability.

The purpose of this report is to provide information on the terms of the long-term borrowing to finance the Queen Street Reconstruction project as approved in the 2023 budget. A debenture will be required in the amount of $4,556,500 with a repayment term of 20 years.

Infrastructure Ontario requires that a Borrowing By-law be enacted to authorize undertaking long-term debt. A draft copy of this by-law is attached.

  • Motion #

    That Staff Report #2023-17 entitled Queen Street Reconstruction Borrowing be received; and

    That authorization be given to obtain a $4,556,500 debenture from Ontario Infrastructure and Lands Corporation (“OILC”) for long-term financing with repayment terms of 20 years to finance the Queen Street Sewermain project; and

    That authorization be given to the Treasurer to sign any necessary and related documents; and

    Further that Council approve the attached Borrowing By-law.

A two storey, single-family dwelling is proposed on Lot 8 (61 Inverness St. North) in Kincardine, which is proposed to be located at a side yard distance of 1.25m from the northerly property line. Under the Ontario Building Code, the percentage of glazed openings (windows/doors) must be calculated in relation to the exposed building face for the encroaching exterior wall. As the calculated percentage exceeds the limits permitted under the Building Code, a Limiting Distance Agreement is required between the owners of the subject properties. Under the provisions of the Ontario Building Code, the spatial separation required from any residential building situated on PLAN 3M259 BLK 49 shall be located no closer than 4m to the common lot line between PLAN 3M259 LOT 8 (61 Inverness St. North)

  • Motion #

    That Committee of Whole recommend that Council pass a By-law to enter into a Limiting Distance Agreement with the owner of West Ridge on the Lake Inc. (WROTL) - Angelo Orsi, pursuant to 9.10.15.2.(4) of the Ontario Building Code 2012; and

    Further that Council authorizes the Mayor and Clerk to execute all required documentation on behalf of the Municipality.

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

THAT Council authorize the request of Brandon Finnie for an exemption from the provisions of the Noise Control By-law No. 2008-076; for the hours of 11:00 p.m. Saturday, September 23, 2023 to 2:00 a.m. Sunday, September 24, 2023 for a wedding event being held at 26 Parkwood St. Tiverton. 

THAT Council authorize the request of Jason Murray for an exemption from the provisions of the Noise Control By-law No. 2008-076; for the hours of 11:00 p.m., Saturday, June 17, 2023 to 2:00 a.m. on Sunday, June 18, 2023 for fundraising event "Rock with your Docs" being held at the Davidson Centre.

The purpose of this report is to provide Council with an annual update on the status of the Municipality’s investments. This is a requirement of Regulation 438/97 of the Municipal Act, 2001 and the Municipality’s Investment Policy GG.2.11.

Over the past several years, there has been an increased level of awareness that Municipalities need to take a greater role to ensure communities are safe, respectful, and inclusive for all its citizens and visitors. Local government has a direct impact on policy, services, and civic engagement as municipal services touch the lives of every resident and visitor daily. Addressing social inequalities means services can address the needs of all citizens and improve the quality of life and wellbeing of the community.

The IDEA Action Plan was developed in 2022 based on public feedback and consultation with key stakeholder groups and includes both short-term and long-term actions that the municipality can undertake to address inclusion, diversity, equity and access.

The purpose of this report is to provide a summary of the progress made over the past 5 months.

The Report provides notice to Council of Site Plan approval for a second storey accessory residential unit (ARU) at 104 King St – Tiverton, Ontario.

Recommendation: Receive and file all communications

  • Motion #

    THAT this COW Meeting adjourn at ______ p.m.

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