THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

Wednesday, September 25, 2024

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

​Link to View Meeting Live on the Municipality of Kincardine YouTube Channel

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1.

Call to Order/Roll Call

The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on September 25, 2024, in the Council Chambers at the Municipal Administration Centre.

1.1

Land Acknowledgment Statement

Councillor Blackwell will open the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Link to Pecuniary Interest Form

4.

Adoption of Minutes from Regular and Special Meetings of Council 

• Motion #

  That the minutes of the Council meetings held on September 11, 2024 be adopted as printed.

5.

Matters for Public Participation

5.1

Delegations and Presentations

a.

Kincardine Trails Association Update

Dave Lafortune and Brad Kirkconnell will be presenting on behalf of the Kincardine Trails Association.

6.

Matters for Discussion and Direction

6.1

Staff Reports

a.

2025 Budget Plan Report, Financial Services-2024-18

In accordance with FIN.02 - Budget Policy, this Budget Plan Report is intended to provide preliminary budget information for Council’s awareness and to lay out the key factors, assumptions and estimates that may impact the 2025 budget. The report also requests Council’s approval to develop the draft 2025 operating budget using an economic wage increase of 2.5%, which represents the 12-month July CPI as per Policy HR.03.

This report also provides the 2025 Budget Survey results received from 126 respondents that participated in the survey.

• Motion #

  That Council receive the 2025 Budget Plan Report for information; and

  Further that Council approve the 2025 wage increase using the 12-month July CPI of 2.5% as per HR.03 - Compensation & Benefits Policy and the 2025 budget be drafted to incorporate this economic increase accordingly; and

  Further that Council provide direction on the maximum 2025 property tax rate increase, inclusive of the annual Asset Management funding requirement of 3%; and

  Further that Council direct staff on any proposed service level reductions or expansions for 2025.

b.

Audit Services RFP Award, Financial Services-2024-19

Section 296 of the Municipal Act, 2001, identifies the requirements of an external auditor and allows for the appointment of external auditors for a term of five years or less.

External audit services are required for the Corporation of the Municipality of Kincardine, The Municipality of Kincardine Trust Funds, and the Municipality of Kincardine BIA.

Municipal staff have initiated a Request For Proposals process for the provision of audit services in accordance with the Municipality’s Purchasing and Procurement Policy.

• Motion #

  That in consideration of Staff Report Financial Services-2024-19 respecting the Award of RFP TR2024-01 for the provision of external audit services and the appointment of a municipal auditor, Council awards RFP TR2024-01 to KPMG LLP for a total 3-year contract cost of $165,180, excluding HST and directs staff to bring forward a by-law to authorize the Mayor and Clerk to execute the agreement; and

  That Council authorizes KPMG LLP as the Municipality of Kincardine’s auditor for a period not exceeding five years.

c.

Bluewater Trailer Park, Parks Facilities-2024-20

Lisa Stacey has been managing the Bluewater Trailer Park through multiple Agreements with the Municipality of Kincardine for the past 6 years. This final Agreement will conclude all campground operations as of October 31, 2027.

• Motion #

  That Council approves a three-year agreement with Lisa Stacey for the purposes of management of the Bluewater Trailer Park with an expiry date of October 31, 2027.

d.

Great Lakes Local Action Fund, Parks Facilities-2024-21

Staff is seeking approval to apply for funding through the Great Lakes Local Action Fund to assist with improvements to climate change resiliency through ecosystem protection and restoration as well as protect and improve water quality.

This project will align with the proposed upgrades with the boardwalk at Station Beach anticipated for completion in 2025.

• Motion #

  That Council approve a submission to the Great Lakes Local Action Fund in the amount of $100,000 for the purposes of enhancing Station Beach boardwalk area.

e.

Council Vacancy – Committee Vacancies, Legislative Services-2024-25

With the declaration of the vacant seat of Councillor Ward 1 at the September 11, 2024 meeting, the Committee positions held by Councillor Kennedy also become vacant. Councillor Kennedy represented the Municipality on Bruce Area Sold Waste Recycling (BASWR) Board, the Saugeen Mobility and Regional Transit (SMART) and the Community Investment Grant Review Team.

Council will consider whether to fill these vacancies temporarily until the Council position is appointed or appoint a member to fill the position for the remainder of the term. Council may also review their current appointments to consider changes to Council appointments on existing committees, if desired.

The next meeting of BASWR is October 24, 2024, at 9 a.m. and the next meeting of SMART is September 27, 2024 at 10 a.m.

• Motion #
  1. That Council appoint ____________ to the Saugeen Mobility and Regional Transit Board for a term of _____________.
  2. That Council appoint ____________ to the Bruce Area Solid Waste Recycling Board for a term of ______________.
  3. That Council appoint _____________ to the Community Investment Grant Review Team for a term of ____________.

6.2

Addendum Items

7.

Matters for Decision

7.1

Notice of Motion - At the Meeting

7.2

Consideration of By-laws

a.

Appointment By-law Enforcement & Property Standard Officers 2024 By-law

By-law will be considered to appoint Development Services Staff as Municipal Law Enforcement Officers and Property Standards Officers, for the purpose of enforcing the Native Trees on Private Property By-law No. 2024-072. 

• Motion #

  That the “Appointment By-law Enforcement & Property Standard Officers 2024 By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

b.

Zachary Nisbett Fire Prevention Officer Appointment By-law

By-law will be considered to Appoint Zachary Nisbett as the Fire Prevention Officer, to be able to enforce the Fire Protection and Prevention Act.  

• Motion #

  That the “Zachary Nisbett Fire Prevention Officer Appointment By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

c.

Motion to Pass By-laws

• Motion #

  That the following By-laws are hereby read a first, second and third time, and finally passed this 25th day of September, 2024:

  1. Award the Audit Services (RFP TR-2024-01) By-law 2024 - 

  2. Council Committee Appointment (2023) Amendment (7) By-law 2024 - 

  3. Lisa Stacey Bluewater Trailer Park Agreement (2024) By-law 2024 - 

8.

Matters for Information

8.1

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.

Statistical and Information Reports

Recommendation: Receive and file statistical reports.

a.

Asset Management Update, Financial Services-2024-17

b.

Development Services Report August 2024

b.

Communications

Recommendation: Receive and file all communications.

a.

Association of Municipalities Ontario

a.

Policy Update

b.

Watchfile September 5, 2024

Link to newsletter

c.

Watchfile September 12, 2024

Link to newsletter

b.

Bruce County Museum and Cultural Centre - Fall Exhibits Open September 16

c.

Emily Gaudreau - Trail from Tiverton to the lake

d.

Janice McKean and Art Wiebe - Congratulations!

e.

Ministry of Seniors and Accessibility - 2024 Ontario Senior Achievement Award

f.

Saugeen Conservation - General Manager Secretary-Treasurer Appointment

g.

Saugeen Mobility Virtual Townhall

h.

Motions Other Municipalities

a.

Tay Valley Township - Province Removed Wetlands Protection for Eastern Ontario

b.

Township of Springwater - Request for communications

c.

Town of Tillsonburg - Cellular Coverage

d.

Town of Rainy River - Municipal Elections Act

c.

Acceptance of Consent Agenda

• Motion #

  That Council approve the recommendations contained in the consent agenda dated September 25, 2024 and direct staff to proceed with all necessary administrative actions.

8.2

Members of Council General Announcements

8.3

Chief Administrative Officer Announcements

9.

Closed Session (If Required)

• Motion #

  That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

  1) The Closed Session minutes dated September 11, 2024; 

  2) Labour relations or employee negotiations regarding (2024 Market Review Results); 

  3) A proposed or pending acquisition or disposition of land by the Municipality or Local Board (Saugeen Street); and

  Further, that Council return to Regular open meeting upon completion.

9.1

Matters Arising from Closed Session

10.

Confirmatory By-law

• Motion #

  That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of September 25, 2024 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

11.

Adjournment

• Motion #

  That this Council Meeting adjourn at ______ p.m.