THE CORPORATION OF
THE MUNICIPALITY OF KINCARDINE
Committee of the Whole Agenda

Monday, July 10, 2023

5:00 P.m. - 6:00 P.m.

Council Chambers, Municipal Administration Centre

​

---

1.

Call to Order

The Committee of the Whole (C O W) Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at ____ p.m. on July 10, 2023 in the Council Chambers at the Municipal Administration Centre.

2.

Amendments, Additions or Deletions To/From the Agenda

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Link to Pecuniary Interest Form

4.

Adoption of Minutes of C O W Meetings

• Motion #

  THAT the minutes of the C O W meeting held on July 5, 2023 be adopted as printed.

5.

Items for Discussion from Council Meeting

6.

Reports

6.1

Infrastructure and Development

a.

John Tidman S-2022-015 & Z-2022-084 Recommending Report

• Motion #

  That Committee of the Whole recommend that Council approve Draft Plan of Subdivision S-2022-015 by JHY2INV Development Inc. in accordance with the Draft Plan and Conditions of Draft Approval;

  That Council approve Zoning By-law Amendment Z-2022-084 by JHT2INV Development Inc.; and

  Further that Council resolve that no further Notice is necessary with respect to the minor change in the proposed Zoning By-law Amendment in accordance with the provisions of Section 34(17) of the Planning Act.

b.

Water and Wastewater Master Plan Update, Environmental Services-2023-25

This report is a summary of the Water and Wastewater Master Plan to date, and identifies the next steps required for moving the plan forward with the issuance Notice of Master Plan and the start the 30-day public review period.

• Motion #

  That Committee of Whole recommend that Council move forward with issuance of the Notice of Master Plan as noted in the Environmental Services Report 2023-25.

c.

Mystic Cove Gate, Operations-2023-14

Staff brought forward considerations related to the existing policy and management of the Mystic Cove gate. Council directed staff to complete community engagement. Staff have completed a public survey and held an information session.

From those efforts, staff have put together a summary of the feedback and presented a variety of options below for Council to consider. Staff are recommending Council amend By-Law No. 2011-068 to allow the gate to be opened from December 1 through February 28 and further to rescind Policy TP 3.1 – Emergency Access to The Bruce Nuclear Power Development. Staff recommend a decision be made at a regular meeting in August to provide time for Council to consider staff’s recommendation related to the gate.

• Motion #

  That Committee of Whole recommend that Council direct staff to amend By-law No. 2011-068 to permit the opening of the Mystic Cove gate from December 1 through February 28 annually; and

  Further, that Council repeal Policy TP 3.1 – Emergency Access to The Bruce Nuclear Power Development; and

  Further, that Council make their decision at the August 14, 2023, meeting to allow further engagement amongst Council and the community on the recommendation.

d.

The Lindston Group Inc. Subdivision Agreement, Development Services-2023-22

The owners of the Lindston Group Inc. development are completing their conditions of approval for the subdivision approval. A condition is that the Owner enter into a Subdivision Agreement with the Municipality agreeing to satisfy all the requirements, financial and otherwise of the Municipality concerning the provision of roads, installation of services, facilities, and drainage. As the documents have been circulated and reviewed the recommendation is to proceed with the Subdivision Agreement. By approving the agreement this will allow the development to proceed and provide the Municipality with residential development potential.

• Motion #

  That the Committee of Whole recommend that Council approve the Subdivision Agreement for the Lindston Group Inc, substantially in the form attached to Report Development Services 2023-22, be approved by Council by by-law; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this Agreement.

e.

Holding Removal Bylaw – Bradstones Developments Inc., Development Services-2023-24

A request for removal of a Holding provision from Part Lot 18, Concession A, Kincardine has been received from the owner, Bradstones Developments Inc (c/o Chad Freeman). The subject property is currently zoned R3-y-H under bylaw 2020-142. The proposed development is to permit a 10 Block , 36 unit condominium (townhouse) development which will consist of 2 storey units with attached garages.

• Motion #

  That Committee of Whole recommend that Council of the Municipality of Kincardine pass a by-law for the removal of the Holding “H” provision from PART LOT 18, CONCESSION A, KINCARDINE, PART 1, PLAN 3R-10519; TOGETHER WITH AN EASEMENT OVER PART LOT 18, CONCESSION A, KINCARDINE, PART 2, PLAN 3R-10519 AS IN BR164551; MUNICIPALITY OF KINCARDINE.

f.

Various Culvert Replacement Tender, Operations-2023-13

The Operations Department, through R.J. Burnside and Associates Ltd., posted a Request for Tender (RFT) for the replacement of two (2) culverts. Initial bids received were above the approved budget amount. The RFT was formally cancelled and a new RFT with an amended scope of work was reissued. Staff are requesting that Council award the contract to E.C. King Contracting for the tendered amount of $205,921.18 (including HST rebate).

• Motion #

  That Committee of Whole recommend that Council award the Project 9114 Various Culvert Repairs to E.C. King Contracting for the tendered amount of $205,921.18 (including HST rebate).

g.

Award Municipal Drain #21 Tender, Environmental Services-2023-26

A request under Section 4 of the Drainage Act was brought forward to the Municipality for Improvement of the existing Municipal Drain #21. Through the Drainage Act, the municipal procurement policy, and with oversite from RJ Burnside Engineering the works were tendered for completion on behalf of the Municipality of Kincardine.

• Motion #

  That Committee of Whole recommend that Council award the contract for Municipal Drain #21 to TAS Excavating and Rentals Limited Construction Corp. for the bid price of $652,300.93 including the municipal share of HST.

h.

Award Kincardine Effluent Generator, Environmental Services-2023-27

The Environmental Services Department is looking to install a standby generator at the wastewater effluent station in Kincardine. The generator’s objective is to provide standby power for the existing UV (Ultra-violet radiation) system and building and ensure continued operations and disinfection of Kincardine wastewater.

• Motion #

  That Council award the contract for a new generator at the Kincardine Effluent Station to 262983 Ontario Inc. o/a Phoenix Electric and Rentals for the bid price of $118,728.48 including the municipal share of HST; and

  Further that the 2023 Budget be amended to fund the additional cost overage of $28,728 from the Sewer Reserve Fund 67.

6.2

Information Reports

a.

Infrastructure and Development Quarterly Report 2nd Quarter - Infrastructure Development Quarterly Report-2023-01

b.

Site Plan Approval – Bradstones Development Inc., Development Services-2023-21

To provide notice to Council of Site Plan Approval for a 10 Block, 36 unit townhouse development located north of Golf Links Rd, – Kincardine.

c.

Site Plan Approval - The Kings Pearl, Tiverton, Development Services-2023-20

To provide notice to Council of Site Plan Approval for an extension of the current parking area, located at 70 King Street, Tiverton – The Kings Pearl Pub and Eatery.

d.

Environmental Services Compliance Report June 2023, Environmental Services-2023-28

To inform Council of any compliance related issues and general information from the Environmental Services Department for the month of June 2023.

7.

Adjournment

• Motion #

  That this COW Meeting adjourn at ______ p.m.