THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Council Minutes

Monday, June 05, 2023

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

Council Present

• Mayor Kenneth Craig
• Deputy Mayor Andrea Clarke
• Councillor Beth Blackwell
• Councillor Rory Cavanagh
• Councillor Mike Hinchberger
• Councillor Doug Kennedy
• Councillor Jennifer Prenger
• Councillor Bill Stewart

Council Absent

• Councillor Amanda Steinhoff-Gray

Staff Present

• Jillene Bellchamber-Glazier, Chief Administrative Officer
• Jennifer Lawrie, Manager of Legislative Services/Clerk
• Roxana Baumann, Director of Corporate Services
• Lorie Fioze, Manager Strategic Initiatives
• Leanne Gowing, Manager of Human Resources
• Jayne Jagelewski, Director of Community Services
• Dwayne McNab, Manager of Development Services
• Nicole Bauman, Legislative Services Administrative Assistant

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1.

Call to Order

Mayor Kenneth Craig called to order the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine at 5:00 p.m. on June 5, 2023 in the Council Chambers at the Municipal Administration Centre.

Note: Some Council Members and Staff are attending electronically.

1.1

Land Acknowledgment Statement

Councillor Kennedy opened the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

None.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Name: Rory Cavanagh
Item of Business: 10.1 Consent Agenda
General Nature of Interest: Wife, Dr. Angela Cavanagh, will be one of those awesome rocking Doctors and will be taking to the stage at 6pm as part of the Kincardine hospital band: Local Anesthesia.

Councillor Cavanagh left the Council table and did not comment on the business item while this matter was considered.

4.

Public Forum

There were no registrants for Public Forum.

5.

Adoption of Minutes from Regular and Special Meetings of Council 

• Resolution # 06/05/23 - 01
  Moved by: Andrea Clarke
  Seconded by: Rory Cavanagh

  That the minutes of the Council meetings held on May 15, 2023 be adopted as printed.

  Carried.

6.

Presentations and Petitions

6.1

Birchwood Trail - Kinhuron Subdivision Petition

Council received the petition and it will be considered through upcoming discussions on the Birchwood Trail.

7.

Motions and Notice of Motions

7.1

Notice of Motion

None.

7.2

Westario Power Inc. Shareholders Meeting

• Resolution # 06/05/23 - 02
  Moved by: Rory Cavanagh
  Seconded by: Doug Kennedy

  That Council of the Municipality of Kincardine, hereby appoint Kenneth Craig, Mayor and Jillene Bellchamber-Glazier, Chief Administrative Officer as a Westario Power Inc. Shareholder and vote on behalf of Council of the Municipality of Kincardine at the 2023 Annual General Meeting.

  Carried.

7.3

Prince Edward County’s Resolution No. 2023-294 regarding Declaring Intimate Partner Violence an Epidemic

• Resolution # 06/05/23 - 03
  Moved by: Jennifer Prenger
  Seconded by: Mike Hinchberger

  That the Municipality of Kincardine support Prince Edward County’s Resolution No. 2023-294 regarding Declaring Intimate Partner Violence an Epidemic.

  Carried.

8.

Consideration of By-laws

8.1

Code of Conduct for Members of Council, Local Boards and Committee Members Policy By-law

• Resolution # 06/05/23 - 04
  Moved by: Beth Blackwell
  Seconded by: Bill Stewart

  That the “Code of Conduct for Members of Council, Local Boards and Committee Members Policy By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 085.

  Carried.

8.2

Council and Staff Relations Policy By-law

• Resolution # 06/05/23 - 05
  Moved by: Jennifer Prenger
  Seconded by: Mike Hinchberger

  That the “Council and Staff Relations Policy By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 086.

  Carried.

8.3

Brucedale Community Centre (2023) Agreement By-law

• Resolution # 06/05/23 - 06
  Moved by: Rory Cavanagh
  Seconded by: Beth Blackwell

  That the “Brucedale Community Centre (2023) Agreement By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 087.

  Carried.

9.

Move into Committee of the Whole

• Resolution # 06/05/23 - 07
  Moved by: Doug Kennedy
  Seconded by: Beth Blackwell

  THAT Council move into Committee of Whole Meeting and upon completion return to Council.

  Carried.

10.

Matters Arising from Committee of the Whole

10.1

Consent Agenda

• Resolution # 06/05/23 - 08
  Moved by: Doug Kennedy
  Seconded by: Jennifer Prenger

  That Council approve the recommendations contained in the consent agenda dated June 5, 2023 and direct staff to proceed with all necessary administrative actions.

  Carried.

10.2

2022 Consolidated Financial Statements

• Resolution # 06/05/23 - 09
  Moved by: Mike Hinchberger
  Seconded by: Andrea Clarke

  That Council approve the draft 2022 Consolidated Financial Statements as presented.

  Carried.

10.3

Governance Review - Final Report

• Resolution # 06/05/23 - 10
  Moved by: Rory Cavanagh
  Seconded by: Doug Kennedy

  That Council receive the Governance Review – Final Report; and

  Further that Council direct Staff to bring back the draft Procedure By-law for review and a proposed timeline for implementation.

  Carried.

10.4

Queen Street Long Term Financing (2023) By-law

• Resolution # 06/05/23 - 11
  Moved by: Doug Kennedy
  Seconded by: Beth Blackwell

  That the “Queen Street Long Term Financing (2023) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 088.

  Carried.

10.5

Limiting Distance Agreement

• Resolution # 06/05/23 - 12
  Moved by: Beth Blackwell
  Seconded by: Jennifer Prenger

  That the “Limiting Distance Agreement - 61 Inverness Street North By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 089.

  Carried.

11.

Members of Council General Announcements

12.

Chief Administrative Officer Announcements

13.

Closed Meeting

• Resolution # 06/05/23 - 13
  Moved by: Mike Hinchberger
  Seconded by: Andrea Clarke

  That Council move into closed meeting for the purpose of considering labour relations or employee negotiations (Human Resources Policy Manual), pursuant to Section 239 (2)(d) of the Municipal Act, 2001, as amended; and upon completion return to Council.

  Carried.

14.

Matters Arising from Closed Session

Councillor Stewart left the meeting at 6:43 p.m. in the closed session.

Mayor Craig reported that Council held a closed meeting for the purpose of considering labour relations or employee negotiations (Human Resources Policy Manual). This meeting was for information only and no direction was provided to Staff.

15.

Confirmatory By-law

• Resolution # 06/05/23 - 14
  Moved by: Mike Hinchberger
  Seconded by: Andrea Clarke

  That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of June 5, 2023 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 090.

  Carried.

16.

Adjournment

• Resolution # 06/05/23 - 15
  Moved by: Rory Cavanagh
  Seconded by: Doug Kennedy

  That this Council adjourn at  7:28 p.m.

  Carried.