THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

-
Council Chambers, Municipal Administration Centre

​View Meeting Live on the Municipality of Kincardine YouTube Channel 
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1.
Call to Order/Roll Call

 

The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on July 10, 2024, in the Council Chambers at the Municipal Administration Centre.

1.1
Land Acknowledgment Statement

 

Councillor Steinhoff-Gray will open the meeting with the Land Acknowledgment Statement.

2.
Amendments, Additions or Deletions To/From the Agenda

 

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

4.
Adoption of Minutes from Regular and Special Meetings of Council 

This item has attachments. 
1.Post-Meeting Minutes - Council Meeting_Jun26_2024 - English.pdf
  • Motion #

    That the minutes of the Council meetings held on June 26, 2024 be adopted as printed.

5.
Matters for Public Participation

 

5.1
Delegations and Presentations

 

a.
Canadian Nuclear Laboratories (CNL)

This item has attachments. 
1.Canadian Nuclear Laboratories Presentation.pdf
2.2024-06-13-011.pdf

Margot Thompson, Senior Communications Officer will be providing a update on the decommissioning of Douglas Point.

6.
Matters for Discussion and Direction

 

6.1
Staff Reports

 

a.
Water and Erosion Control Infrastructure with SVCA, Operations-2024-10

This item has attachments. 
1.Water and Erosion Control Infrastructure with SVCA - Operations-2024-10.pdf
2.Inverhuron_LocationMap.pdf
3.PenetangoreRiver_LocationMap.pdf
4.PenetangoreDiversion_LocationMap.pdf
5.KincardineTownship_LocationMap.pdf

The Saugeen Valley Conservation Authority (SVCA) historically has managed seven sites throughout the Municipality across our watershed for flood protection and erosion control. The Conservation Authority Act was amended which has refocused the work of conservation authorities. The legislative changes allow the SVCA to conduct specific services, however at an increased cost to the Municipality. Staff from the Municipality and Conservation Authority reviewed all Category 1 and 2 sites across our watershed and have determined that all optional Category 2 sites will be managed by municipal staff for inspection and maintenance purposes going forward. By performing inspections and maintenance inhouse, we reduce external costs to the Conservation Authority.

  • Motion #

    That Council support category considerations as detailed within report Operations-2024-10.

b.
MTO Russell Street Intersection Improvements, Development Services-2024-18

This item has attachments. 
1.MTO Russell Street Intersection Improvements - Development Services-2024-18.pdf

Council directed staff to execute agreements with the Ministry of Transportation (MTO) for improvements to the Russell Street and Highway 21 intersection including the east leg upgrades. The Municipality will be the funding partner for the east leg improvements scope between the two layers of Government and will seek to recoup the costs from the land beneficiaries when they proceed with development. The existing Area Specific Development Charge (ASDC) will require an update to include these new costs and staff are requesting support to proceed with that update.

  • Motion #

    That Council direct staff to proceed with completing an update to the Area-Specific Development Charges (ASDC) for the 9/21 Business Park Lands (By-law No. 2020-048) to include the improvements to the Russell Street and Highway 21 intersection as contained in Report Development Services-2024-18; and

    That Council direct staff to fund the estimated MTO upgrades of $800,000 from the existing Floating Rate Capital Loan through Infrastructure Ontario, with the costs to be recovered through future development (ASDCs); and

    Further that Council direct staff to amend the 2024 budget to include the additional $800,000 capital project and to include the cost to update the 9/21 Business Park Lands ASDC By-law estimated at $15,000.

c.
All Way Stop Review- Huron Terrace, Operations-2024-19

This item has attachments. 
1.All Way Stop Review- Huron Terrace - Operations-2024-19.pdf

In May of 2020 a report was brought to Council to address concerns regarding the Queen Street bridge closure and detouring traffic onto Huron Terrace. The result was that temporary all-way stop would be implemented at Lambton and St. Albert along Huron Terrace. In 2023 due to the Queen Street reconstruction project, it was recommended by staff that due to the detour of traffic onto Huron Terrace that an all-way stop be temporarily placed at Broadway and Huron Terrace to reduce the overall length of uninterrupted traffic and to provide additional locations for controlled pedestrian crossing.

Construction in this area is completed and staff have reviewed the temporary all-way stop according to the All-Way Stop Policy and the Ontario Traffic Manual Book 5 under the guidelines of use of an all-way stop control. The analysis of the intersections shows that the intersections meet one of the criteria for all-way stop control and therefore staff are recommending that the all-way stops at Broadway, Lambton and St. Albert locations along Huron Terrace remain in place permanently.

  • Motion #

    That Council support the decision to leave all-way stop sign placement in Kincardine at Broadway and Huron Terrace, Lambton and Huron Terrace and St. Albert and Huron Terrace; and

    Further that Schedule “N” regarding Intersection Stop Signs will be reviewed & updated, and a Traffic and Parking Amendment By-law be presented at a future meeting.

d.
Municipal Crosswalks Enhancement Considerations, Operations-2024-17

This item has attachments. 
1.Municipal Crosswalks Enhancement Considerations - Operations-2024-17.pdf
2.Level 1 and 2 crossings.pdf

The Accessibility Advisory Committee requested a review of Municipal crosswalks which prompted staff to provide details to Council within report Operations-2024-06. Council directed staff to provide a report on enhancement considerations to our PXO’s and School Crossing areas which would enable audible accessible features to be added to the various sites. The cost to upgrade a single site will be approximately $15,000-$36,750 depending on if they are enhanced to a Type C or B crossing. The prior report detailed that the Municipality is meeting current AODA standards and that any upgrades considered would exceed standards and establish a new benchmark. Staff are recommending maintaining our current standard.

  • Motion #

    That Council maintain the current level of service and standard related to our respective crosswalks design and installations.

e.
Updating Accessible Parking Spaces, Operations-2024-18

This item has attachments. 
1.Updating Accessible Parking Spaces - Operations-2024-18.pdf
2.London FADS - Parking.pdf
3.Accessible Parking_Summary Map.pdf

The Accessibility Advisory Committee requested a review of all Municipal Parking spaces that are defined as accessible parking locations. Staff have conducted a review and have summarized the overall findings below.

Many of the sites were non-compliant with FADS, however, we have been able to update several sites using in-house resources to date. Staff will continue to update the minor deficient items within 2024, however there will be several sites that require consideration for further funds to address noted deficiencies. Staff are suggesting a budget allocation in 2025 to address the remaining items along with inclusion of considerations for review at Station Beach and Victoria Park while those areas are assessed further by Community Services.

  • Motion #

    That Council receive report Operations-2024-18 for information purposes; and

    Further that Council support staff considerations contained within the report.

f.
Accessibility Advisory Committee-Budget Priorities, Legislative Services-2024-18

This item has attachments. 
1.Accessibility Advisory Committee - Budget Priorities - Legislative Services-2024-18.pdf

Council passed a resolution during budget discussions, to include $100,000 from a Reserve Fund on a one-time basis to be used to complete accessibility projects included in the Catalogue of Issues and that Staff provide a report on possible projects.

The Accessibility Advisory Committee identified Committee priorities for the funds.

  • Motion #

    That Council receive the Accessibility Advisory Committee’s recommendations and direct the Committee to continue to update the Catalogue of Issues and highlight specific priorities per facility for future projects.

g.
Accessibility Update, Legislative Services-2024-19

This item has attachments. 
1.Accessibility Update - Legislative Services-2024-19.pdf
2.Catalogue Of Issues 2023.pdf
3.2023 Accessibility Annual Public Status Update.pdf
4.2023 Multi Year Accessibility Plan.pdf

Ontario Regulation 191/11: Integrated Accessibility Standards requires that municipalities maintain a Multi-Year Accessibility Plan. The draft 2023 Accessibility Annual Public Status Update including the Catalogue of Issues fulfills the requirement in Ontario Regulation 191/11 that municipalities prepare an Annual Public Status Report on the progress of measures taken to implement the Multi-Year Accessibility Plan.

  • Motion #

    That Council approve the 2023 Accessibility Annual Public Status Update including the Catalogue of Issues.

6.2
Addendum Items

 

7.
Matters for Decision

 

7.1
Notice of Motion - Prior to the Meeting

 

a.
Transfer of 2023 Operating Surplus to Lifecycle RF82

 

This item was deferred from the June 26, 2024 Council Meeting.  

  • Motion #
    Moved by: Mike Hinchberger
    Seconded by: Bill Stewart

    Whereas in establishing the 2024 Operating Budget, Council elected not to increase the annual contribution to the Lifecyle RF82 by an amount equal to a 3% tax rate increase (588 k$); and

    Whereas the annual operating surplus for 2023 was $743,683; and

    Further that Council direct Staff to transfer the operating surplus for 2023 into the Lifecycle RF82. 

b.
3 Hour Parking Limit Queen Street

 
  • Motion #
    Moved by: Mike Hinchberger
    Seconded by: Beth Blackwell

    That Council direct staff to proceed with implementation of a 3-hour parking limit on Queen St in downtown Kincardine everyday between the hours of 9 a.m. and 5 p.m. from Durham Market Square South to Durham Street, as recommended by the BIA Board of Management and outlined in staff report Legislative Services-2024-15; and 

    That designated accessible parking spaces and limited mobility spaces be exempt from the 3-hour parking limit; and further

    That Council direct staff to bring back a report to Council outlining the implementation plan

c.
Letter of Support for The Well

 
  • Motion #
    Moved by: Beth Blackwell
    Seconded by: Rory Cavanagh

    Whereas the Parks and Recreation Strategic Plan highlights the need to create supportive and safe places for youth in our community; and

    Whereas the report notes that engaging youth in creating inclusive spaces helps develop a sense of belonging and supports physical, social and emotional development; and
     
    Whereas The Well Community Collective is seeking Council support and endorsement of their youth-led, evidence based model in order to apply for provincial funding and explore the potential of opening a Youth Hub in the Municipality of Kincardine; and

    Further that Staff be directed to draft a letter of support for The Well Community Collective endorsing their initiative and highlighting the local need for a youth hub that could increase youth recreation programming, provide wrap-around supports and create a safe, inclusive and youth driven space. 

7.2
Notice of Motion - At the Meeting

 

7.3
Consideration of By-laws

 

a.
Heritage Kincardine Terms of Reference

This item has attachments. 
1.Heritage Kincardine Terms of Reference By-law.pdf

The Municipality proposes to pass a By-law to adopt the updated Terms of Reference for Heritage Kincardine, to reflect the changes to the Chair and Council Member.

  • Motion #

    That the “Heritage Kincardine Terms of Reference (2024) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

b.
AppointmentBy-law Enforcement (Municipal Support Services Inc.) 2024 By-law

This item has attachments. 
1.Municipal Support Services As By-law Enforcement Officers.pdf

The Municipality proposes to pass a By-law to appoint By-law Enforcement Officers for the Municipality of Kincardine.

  • Motion #

    That the “Appointment By-law Enforcement (Municipal Support Services Inc.) 2024 By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

8.
Matters for Information

 

8.1
Consent Agenda

 

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.
Statistical and Information Reports

 

Recommendation: Receive and file statistical reports.

b.
Minutes of Committees and Boards

 

Recommendation: Receive and file minutes.

c.
Communications

 

Recommendation: Receive and file all communications.

d.
Acceptance of Consent Agenda

 
  • Motion #

    That Council approve the recommendations contained in the consent agenda dated July 10, 2024 and direct staff to proceed with all necessary administrative actions.

8.2
Members of Council General Announcements

 

8.3
Chief Administrative Officer Announcements

 

9.
Closed Session (If Required)

 

10.
Confirmatory By-law

 
  • Motion #

    That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of July 10, 2024 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

11.
Adjournment

 
  • Motion #

    That this Council Meeting adjourn at ______ p.m.

No Item Selected