THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Council Minutes

Monday, April 06, 2020

5:00 P.m. - 6:00 P.m.

Council Chambers, Municipal Administration Centre

Council Present

• Mayor Anne Eadie
• Deputy Mayor Marie Wilson
• Councillor Maureen Couture
• Councillor Dave Cuyler
• Councillor Gerry Glover
• Councillor Laura Haight
• Councillor Doug Kennedy
• Councillor Randy Roppel
• Councillor Bill Stewart

Staff Present

• Sharon Chambers, Chief Administrative Officer
• Jennifer Lawrie, Deputy Clerk
• Donna MacDougall, Clerk
• Roxana Baumann, Treasurer/Director of Finance
• Michele Barr, Director of Building & Planning
• Karen Kieffer, Director of Parks & Recreation
• Kevin McNeilly, Fire Chief
• Adam Weishar, Director of Public Works

Note:

• Mayor Eadie and Deputy Clerk Lawrie were in attendance in person and all other Council members and Staff attended electronically.

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1.

Call to Order

​​​​​​​​​Mayor Anne Eadie called to order the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine at 5:00 p.m. on Monday, April 6, 2020 in the Council Chambers at the Municipal Administration Centre.​

2.

Amendments, Additions or Deletions To/From the Agenda

• Resolution # 04/06/20 - 01
  Moved by: Marie Wilson
  Seconded by: Dave Cuyler

  THAT Council approve the following deletions to the Agenda:

  i) 10. Reason for Closed Meeting - information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them (COVID-19 related matter);

  ii) Closed Meeting Agenda Item 4.2 COVID-19 Related Matter.

  AND FURTHER THAT Council approve the following addition to the Agenda:

  i) 10. Reason for Closed Meeting - advice that is subject to solicitor-client privilege, including communications necessary for that purpose (legal matter);

  ii) Closed Meeting Agenda Item 4.2 Legal Matter.

   

  Carried.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

None disclosed.

4.

Adoption of Minutes from Regular and Special Meetings of Council 

• Resolution # 04/06/20 - 02
  Moved by: Maureen Couture
  Seconded by: Gerry Glover

  THAT the minutes of the Council meetings held on March 30, 2020 (Special and Regular) be adopted as printed.

  Carried.

5.

Motions and Notice of Motions

5.1

Notice of Motion

None.

5.2

RCM Technologies Canada Corporation Lease Agreement

• Resolution # 04/06/20 - 03
  Moved by: Bill Stewart
  Seconded by: Randy Roppel

  WHEREAS RCM Technologies Canada Corporation's, a tenant at the Municipal Administration Centre, lease expires at the end of April 2020;

  AND WHEREAS RCM Technologies Canada Corporation has requested that their current lease be extended to provide them time to physically move their offices due to delays they are encountering resulting from the COVID-19 emergency;

  NOW THEREFORE BE IT RESOLVED THAT the Chief Administrative Officer be authorized to finalize terms and agreement to extend the lease with RCM Technologies Canada Corporation.

  Carried.

6.

Move into Committee of the Whole

• Resolution # 04/06/20 - 04
  Moved by: Laura Haight
  Seconded by: Doug Kennedy

  THAT Council move into Committee of the Whole and upon completion return to Council.

  Carried.

7.

Matters Arising from Committee of the Whole

• Consent Agenda

  Resolution # 04/06/20 - 05
  Moved by: Laura Haight
  Seconded by: Doug Kennedy

  THAT Council approve the recommendations contained in the consent agenda dated Monday, April 6, 2020 and direct staff to proceed with all necessary administrative actions.

  Carried.

• Water and Wastewater Financial Plans

  Resolution # 04/06/20 - 06
  Moved by: Marie Wilson
  Seconded by: Dave Cuyler

  WHEREAS pursuant to the Safe Drinking Water act, 2002 and Ontario Regulation 453/7 financial plans are required for municipal drinking water licence applications;

  NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Kincardine approve the Municipality of Kincardine Water Financial Plan dated March 26, 2020;

  AND FURTHER THAT the Kincardine Area and Tiverton Area Drinking water
  systems are financially viable;

  AND FURTHER THAT Council receive the Water and Wastewater Rate Study as presented by Hemson Consulting.

  Carried.

• Hunter Street Kincardine Red Trail Landowner Agreement

  Resolution # 04/06/20 - 07
  Moved by: Maureen Couture
  Seconded by: Gerry Glover

  THAT Council enter into an agreement with private landowners residing on the south side of the Hunter Street subdivision affected by the Red Trail system as per report number Public Works-2020-07.

  Carried.

• Kincardine Inverhuron Provincial Park (KIPP) Trail Construction Proposal

  Resolution # 04/06/20 - 08
  Moved by: Randy Roppel
  Seconded by: Laura Haight

  THAT Council approve staff to utilize section 17 “Negotiated Purchases” of policy GG.2.17 to hire AECON to construct the KIPP trail in line with the gas project at their quoted price of  $1,217,052.66 (including applicable taxes) should funding from the ICIP grant be successful per Report Number Public Works 2020-10.

  Carried.

• MacGillivray Drain Agreement (2020) By-law

  Resolution # 04/06/20 - 09
  Moved by: Doug Kennedy
  Seconded by: Marie Wilson

  THAT the “MacGillivray Drain Agreement (2020) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2020 - 058.

  Carried.

• Hot Mix Paving 2020 (Harold Sutherland Construction Ltd.) Tender Acceptance By-law

  Resolution # 04/06/20 - 10
  Moved by: Dave Cuyler
  Seconded by: Maureen Couture

  THAT the “Hot Mix Paving 2020 (Harold Sutherland Construction Ltd.) Tender Acceptance By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2020 - 059.

  Carried.

• Crack Sealing Runway 05-23 (ALK Asphalt Maintenance Ltd.) Tender Acceptance By-law

  Resolution # 04/06/20 - 11
  Moved by: Gerry Glover
  Seconded by: Bill Stewart

  THAT the “Crack Sealing Runway 05-23 (ALK Asphalt Maintenance Ltd.) Tender Acceptance By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2020 - 060.

  Carried.

• Tandem Plow/Sander Truck (Highway Western Star Inc.) Request for Proposal Acceptance By-law

  Resolution # 04/06/20 - 12
  Moved by: Laura Haight
  Seconded by: Doug Kennedy

  THAT the “Tandem Plow/Sander Truck (Highway Western Star Inc.) Request for Proposal Acceptance By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2020 - 061.

  Carried.

• Rubber Tired Articulated Loader (Brandt Tractor Ltd.) Request for Proposal Acceptance By-law

  Resolution # 04/06/20 - 13
  Moved by: Marie Wilson
  Seconded by: Dave Cuyler

  THAT the “Rubber Tired Articulated Loader (Brandt Tractor Ltd.) Request for Proposal Acceptance By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2020 - 062.

  Carried.

• Bag Tags

  Resolution # 04/06/20 - 14
  Moved by: Maureen Couture
  Seconded by: Gerry Glover

  THAT Council recommend the Bag Tag Program continue status quo and have staff provide for a free temporary home delivery with an online order form for tags.

  Carried.

• Reserve and Reserve Fund 

  Resolution # 04/06/20 - 15
  Moved by: Bill Stewart
  Seconded by: Randy Roppel

  THAT the Council of The Corporation of the Municipality of Kincardine approve the following additional funding from Reserves and Reserve Funds relating to 2019 capital project cost overages, as per Treasury Report No. 2020-03:

  • $36,289 Contingency/Capital Reserve
  • $4,439 Water RF 68
  • $53,627 Marina RF 69
  • $74,038 Lifecycle RF 82
  • $168,393 Total Transfer
  Carried.

• Rates and Fees By-law and Accounts Receivable Policy GG.2.20 

  Resolution # 04/06/20 - 16
  Moved by: Doug Kennedy
  Seconded by: Marie Wilson

  THAT Council grant authority to the Treasurer/Director of Finance to make exemptions to the 2020 Rates & Fees By-law in order to waive fees and charges as per Report Treasury-2020-04; :

  FURTHER THAT the Council grant authority to the Treasurer/Director of Finance to make exemptions to Accounts Receivable Policy GG.2.20 to implement the recommendations for Utility billings as per report Treasury-2020-04;

  AND FURTHER THAT the County of Bruce be requested to not charge interest on arrears of the County tax levy for the June and September installments, allowing for a 60-day grace period.

  Carried.

• 2020 Taxation Amendment (1) By-law

  Resolution # 04/06/20 - 17
  Moved by: Gerry Glover
  Seconded by: Bill Stewart

  THAT the “2020 Taxation Amendment (1) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2020 - 063.

  Carried.

• Municipality of Kincardine 2013 Procedure By-law Amendment (12) By-law

  Resolution # 04/06/20 - 18
  Moved by: Dave Cuyler
  Seconded by: Maureen Couture

  THAT the “Municipality of Kincardine 2013 Procedure By-law Amendment (12) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2020 - 064.

  Carried.

• Delegation of Authority By-law

  Resolution # 04/06/20 - 19
  Moved by: Maureen Couture
  Seconded by: Laura Haight

  THAT the “Delegation of Authority By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2020 - 065.

  Yes (6)	Doug Kennedy, Gerry Glover, Laura Haight, Marie Wilson, Maureen Couture, and Anne Eadie
  No (3)	Bill Stewart, Dave Cuyler, and Randy Roppel

  Carried.

8.

Members of Council General Announcements

Councillor Glover left the meeting at 7:03 p.m. Councillor Glover returned to the meeting at 7:04 p.m. 

9.

Chief Administrative Officer Announcements

10.

Closed Meeting if Required

• Resolution # 04/06/20 - 20
  Moved by: Randy Roppel
  Seconded by: Laura Haight

  THAT Council move into closed meeting for the purpose of considering a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Hosting Agreement with Ontario Power Generation) and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (legal matter), pursuant to Section 239 (3.1) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

  Carried.

11.

Matters Arising from Closed Session

Mayor Eadie reported that a closed meeting had been held with the Hosting Agreement with Ontario Power Generation and a legal matter being discussed.  Direction was provided to Staff in the closed meeting on the Hosting Agreement with Ontario Power Generation. The legal matter was for information purposes only.

Councillor Glover left the meeting at 7:57 p.m. 

12.

Confirmatory By-law

• Resolution # 04/06/20 - 21
  Moved by: Doug Kennedy
  Seconded by: Dave Cuyler

  THAT the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of Monday, April 6, 2020 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2020 - 066.

  Carried.

13.

Adjournment

• Resolution # 04/06/20 - 22
  Moved by: Maureen Couture
  Seconded by: Randy Roppel

  THAT this Council adjourn at 7:58 p.m.

  Carried.