THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

Wednesday, January 10, 2024

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

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1.

Call to Order/Roll Call

The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on January 10, 2024, in the Council Chambers at the Municipal Administration Centre.

1.1

Land Acknowledgment Statement

Councillor Kennedy will open the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Link to Pecuniary Interest Form

4.

Adoption of Minutes from Regular and Special Meetings of Council 

• Motion #

  That the minutes of the Council meetings held on December 6, December 13 and December 18, 2023 be adopted as printed.

5.

Matters for Public Participation

5.1

Delegations and Presentations

a.

Front Ending Or Cost Sharing Agreements

As part of the Municipality's legal counsel, David M. Woodward from Lerners Lawyers will be providing an information presentation. 

b.

Bruce Energy Centre

Nancy Michie will be making a presentation on portable water supply for the Bruce Energy Centre Industrial Park and 1554 Bruce Road 23.

c.

Bruce County Library

Brooke McLean will be providing an update on the Bruce County Public Library.

d.

Kincardine Police Services Board

Stellina Williams, Sandy Donald and Inspector Wilcox will provide a Kincardine Police Services Board update.

6.

Matters for Discussion and Direction

6.1

Staff Reports

a.

Engineering Request for Proposal, OP-2024-01

The current engineering contracts were set to expire in December of 2023; the Infrastructure and Development team undertook a Request for Proposals (RFP) process for Engineering Services. In order to reach a broader scope of potential firms the RFPs were advertised and managed through the online Bids and Tenders e-procurement platform. The details of the results are provided in this report.

• Motion #

  That Council award the Engineering Services Contracts to BM Ross and Associates and GM BluePlan Engineering Ltd. as detailed in report in Report OP-2024-01.

b.

Vanderveeken Mutual Agreement Drain, Environmental Services-2024-03

In 2022, a request was made under Section 2 of the Drainage Act and requested to the Municipality for consideration. This request was forwarded to the Drainage Superintendent for review and determination of boundaries and watershed area. This process indicated two private property owners who would benefit from the drainage works, and the Municipality of Kincardine as well. The process of starting a Mutual Agreement Drain commenced which concluded in December 2023.

• Motion #

  That Council accepts the Mutual Agreement Drain (MAD) report as provided and pass a By-law to authorize the agreement.

c.

Heritage Kincardine – Terms of Reference Update, Legislative Services-2024-01

With the recent Governance Review and update to the Committee policies, the Heritage Kincardine Terms of Reference was reviewed and updated with the new format. The committee composition was reviewed with two changes proposed: to add a member of Council to this Committee, as this is the only Committee without Council representation; and to reduce the number of members overall.

• Motion #

  That Council pass a By-law to approve the updated Terms of Reference for Heritage Kincardine; and

  Further, that Council appoint _______________ to sit as a Council member and Chair on Heritage Kincardine.

6.2

Addendum Items

7.

Matters for Decision

7.1

Notice of Motion - Prior to the Meeting

None.

7.2

Notice of Motion - At the Meeting

7.3

Motions

a.

Appoint Acting Clerk

• Motion #

  That Chief Administrative Officer Jillene Bellchamber-Glazier be appointed Acting Clerk, when it is necessary for the Clerk to leave the meeting, for the purpose of taking minutes for the January 10, 2024 closed and open meetings.

7.4

Consideration of By-laws

a.

2024 Interim Taxation By-law

The purpose of this By-law is to request that Council adopt the 2024 Interim Taxation By-law in order to establish the instalment dates for payment of property taxes, and to issue tax bills to provide the necessary cash flow required for municipal operations.

• Motion #

  That the “2024 Interim Taxation By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

b.

Current Operating Borrowing By-law

The purpose of this By-law is to request that Council authorize the temporary borrowing of money until the taxes are collected and other revenues received in order to meet the current expenditures of the Municipality for 2024.

• Motion #

  That the “Current Operating Borrowing By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

c.

Appoint By-law Enforcement Officers (Municipal Support Services Inc.) 2024 By-law

The purpose of this By-law is a housekeeping update for the officers appointed as By-law Enforcement Officers in the Municipality of Kincardine. 

• Motion #

  That the “Appointment By-law Enforcement (Municipal Support Services Inc.) 2024 By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

d.

Amend Code of Conduct for Members of Council, Local Boards and Committee Members Policy (1) By-law

The purpose of this By-law is to amend the Code of Conduct with Principles Integrity as the Integrity Commissioner.

• Motion #

  That the “Amend Code of Conduct for Members of Council, Local Boards and Committee Members Policy (1) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

e.

Award Engineering Services Contracts (2024) By-law

• Motion #

  That the “Award Engineering Services Contracts (2024) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

f.

Motion to Pass By-laws

• Motion #

  That the following By-laws are hereby read a first, second and third time, and finally passed this 10th day of January, 2024:

  1. Vanderveeken Drain Agreement (2024) By-law 2024 -

  2. Heritage Kincardine Terms of Reference (2024) By-law 2024 - 

8.

Matters for Information

8.1

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.

Administrative Motions

b.

Statistical and Information Reports

Recommendation: Receive and file statistical reports.

a.

Infrastructure and Development 2023 – 4th Quarter, Infrastructure Development Quarterly Report-2024-01

b.

Environmental Services Compliance Report December 2023, Environmental Services-2024-01

c.

Kincardine By-law Service Report November 2023

d.

CAO Department 2023 Q3 and Q4 Update, CAO General-2024-01

c.

Minutes of Committees and Boards

Recommendation: Receive and file minutes.

a.

Accessibility Advisory Committee Minutes, November 23, 2023

b.

SMART Minutes, October 20, 2023

c.

Kincardine Police Services Board, December 14, 2023

d.

Communications

Recommendation: Receive and file all communications.

a.

Association of Municipalities of Ontario

a.

Watchfile, December 7, 2023

Link to Newsletter

b.

Nuclear Innovation Institute - 707 Queen Street

c.

Community Living Kincardine and District January 2024 Newsletter

Link to newsletter

d.

Saugeen Valley Conservation Authority - Saugeen Valley Appoints Erik Downing as Acting General Manager- Secretary-Treasurer

e.

Saugeen Valley Conservation Authority - Update on 2024 Conservation Authority Fees and Collaborative Efforts

f.

Great Lakes Freshwater Ecosystem Initiative - Call for Proposals

g.

Great Lakes Freshwater Ecosystem Initiative Webinar

h.

Clean Energy Frontier - December 2023 Newsletter

i.

Motions other Municipalities

a.

City of Greater Sudbury - Amendment to the Occupational Health and Safety Act

b.

City of Stratford - CEBA Loan Businesses

c.

Clearview Township - Cemetery Administration Management Support

d.

Municipality of Chatham-Kent - 2023 Ontario Works Rate

e.

Municipality of Grey Highlands - Ontario Energy Board's Leave to Construct Process

f.

Town of Aurora - Community Safety and Inciteful Speech

g.

Town of Aurora - Homelessness Crisis

h.

Township of Asphodel-Norwood - Rising Municipal Insurance Costs

i.

Township of Conmee - Prohibition of Criminals from Municipal Councils

e.

Acceptance of Consent Agenda

• Motion #

  That Council approve the recommendations contained in the consent agenda dated January 10, 2024 and direct staff to proceed with all necessary administrative actions.

8.2

Members of Council General Announcements

8.3

Chief Administrative Officer Announcements

9.

Closed Session (if required)

• Motion #

  That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

  1) The minutes dated December 13 and December 18, 2023;

  2) Personal matters about an identifiable individual, including municipal or Local Board employees (CAO Performance Evaluation);

  3) Labour relations or employee negotiations (Application for Union Certification Update);

  4) A proposed or pending acquisition or disposition of land by the Municipality or Local Board (disposition of land at 199 Lambton Street);

  5)  Labour relations or employee negotiations (Review of Municipal Reorganization); and

  Further, that Council return to Regular open meeting upon completion.

9.1

Matters Arising from Closed Session

10.

Confirmatory By-law

• Motion #

  That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of January 10, 2024 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

11.

Adjournment

• Motion #

  That this Council Meeting adjourn at ______ p.m.