THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

Wednesday, February 26, 2025

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

​Link to View Meeting Live on the Municipality of Kincardine YouTube Channel

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1.

Call to Order/Roll Call

The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on February 26, 2025, in the Council Chambers at the Municipal Administration Centre.

1.1

Land Acknowledgment Statement

Deputy Mayor Clarke will open the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Link to Pecuniary Interest Form

4.

Adoption of Minutes from Regular and Special Meetings of Council 

• Motion #

  That the minutes of the Council meetings held on February 12, 2025 be adopted as printed.

5.

Matters for Public Participation

5.1

Public Meeting

a.

9 – 21 Business Park ASDC Background Charge Update, Development Services-2025-05

Staff initiated an update to the 9 - 21 Business Park following direction of Council in late 2024. Hemson has completed the study and to comply with legislated steps Council will receive a presentation in the form of a public meeting to position Council to later consider the passage of an updated By-law. The By-law and the Area Specific Development Charges (ASDC) are essential to provide staff a mechanism for cost recovery from the existing servicing works completed by the Municipality to the lands.

• Motion #

  That the Council of the Municipality of Kincardine hold a Public Meeting in accordance with the Development Charges Act, 1997 and its associated Ontario Regulation 82/98.

a.

Public Meeting

• Motion #

  The Area Specific Development Charge (ASDC) Background Study prepared by Hemson Consulting Ltd. and dated January 24, 2025 is hereby received, and Council directs that the ASDC Background Study and proposed By-law be considered at the statutory public meeting convened in accordance with the requirements of subsection 12 of the Act on  February 26, 2025 (today); and

  That Council considers a By-law to establish Development Charges for the 9/21 Business Park Lands at the March 26th, 2025 Council Meeting.

6.

Matters for Discussion and Direction

6.1

Staff Reports

a.

Bridge Master Plan, Operations-2025-06

GEI has prepared a draft report that highlights opportunities for both short- and long-term timelines related to our bridge and culverts that meet OSIM criteria. Of the 83 structures, 17 met the criteria for further review under the short- and long-term considerations. 10 structures have been suggested for retirement, with an additional 4 to be re-evaluated later in their life cycle. The review did not incorporate public consultation; staff are suggesting that it be considered as the next step in the overall assessment.

• Motion #

  That Council receives report Operations-2025-06 and the Kincardine Bridge Master Plan - Final documents for information; and

  Further that Council direct staff to consult with adjacent property owners and report details back to Council to better inform Council prior to making decisions on the structures considered.

b.

Expansion of the Tiverton Water Supply System Class EA, Environmental Services-2025-09

This report is a summary of the Expansion of the Tiverton Water Supply System Municipal Class Environmental Assessment to date; and identifies the next steps required for moving forward with the issuance of the Notice of Environmental Study Report (ESR) to start the 30-day public review period.

• Motion #

  That Council directs staff to issue the Notice of Expansion of the Tiverton Water Supply System Municipal Class Environmental Assessment Environmental Study Report (ESR) for public review.

c.

Huron Shores ATV Club Agreement, Operations-2025-04

The Huron Shores ATV Club (HSATV) is looking to expand its trail network and is seeking permission to access an unopened road allowance between Concession 9 and Concession 11 on Side Road 30 Kincardine Township as identified on the attached map. The agreement would allow ATV users access from Kincardine to the Bruce County Rail Trail via Side Road 30.

• Motion #

  That Council pass a by-law to enter into an agreement with the Huron Shores ATV Club to allow access to an unopened road allowance between Concession 9 and Concession 11 on Side Road 30 Kincardine Township per Report Operations 2025-04.

d.

Municipal Accommodation Tax Consideration, Strategic Initiatives-2025-03

The Municipal Accommodation Tax (MAT) is a tax levied on visitors who stay in commercial accommodations within a municipality. This tax was introduced in Ontario in 2017 as a tool for municipalities to generate additional revenue for tourism-related activities and projects.

Since this time approximately 50 of the 444 municipalities across the province have implemented a MAT. An introductory report was provided to the previous Council in June 2022 (CAO General-2022-02) (See Attachment 1).

This Council has discussed the need to explore a MAT during the Strategic Planning sessions and have included funds in the draft 2025 budget to explore the considerations of implementing a MAT in the Municipality of Kincardine.

This report provides an overview of the initial steps to investigate the MAT which would provide Council with information to assist with future decision-making.

• Motion #

  Whereas a Municipal Accommodation Tax (MAT) is a revenue tool commonly used by Ontario municipalities to fund tourism activities and general municipal revenues; and

  Whereas the Municipality of Kincardine is an iconic tourism destination in Ontario;

  Now therefore be it resolved that staff report Strategic Initiatives – 2025-03, Municipal Accommodation Tax Consideration - Proposed Process, be received; and

  Further that Council direct staff to implement the proposed process as outlined in this report and report back to Council each quarter with an update.

e.

Tiverton Sports Centre Dasher Board Replacement Contract Award, Parks Facilities-2025-07

The recommendation put forward is contingent on budget approval on February 24, 2025. The draft 2025 Capital budget allocates funding of $320,000 for the replacement of the dasher boards and glass at the Tiverton Sports Centre. The current boards are beyond their expected lifespan and are showing signs of failure. The new board system will include modernized player safety features and will be a significant improvement for users.

• Motion #

  That Council awards the contract to replace the Dasher Boards and Glass at the Tiverton Sports Centre to Athletica Sport Systems Inc. in the amount of $303,390, exclusive of HST.

f.

Tiverton Sports Centre Refrigeration Plant Contract Award, Parks Facilities-2025-08

The staff recommendation is contingent on passage of the budget at the February 24, 2025 meeting of Council. The 2025 Capital Budget allocates funds for the replacement of the existing refrigeration equipment at the Tiverton Sports Centre (TSC). The current refrigeration plant at the TSC is beyond its expected lifespan and was identified by DEI Consulting Engineers for immediate replacement due to potential safety and risk concerns.

• Motion #

  That Council awards the contract to replace the refrigeration plant at the Tiverton Sports Centre to CIMCO Refrigeration for the bid price of $549,785, excluding HST.

7.

Matters for Decision

7.1

Notice of Motion - At the Meeting

7.2

Consideration of By-laws

a.

2025 Budget By-law

• Motion #

  That the “2025 Budget By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 

b.

Motion to Pass By-laws

• Motion #

  That the following By-laws are hereby read a first, second and third time, and finally passed this 26th day of February, 2025:

  1. Huron Shores ATV Club Agreement (2025) By-law 2025 - 

  2. Award the Tiverton Sports Centre Refrigeration Plan Contract By-law 2025 - 

  3. Award the Tiverton Sports Centre Dasher Boards and Glass Contract By-law 2025 - 

8.

Matters for Information

8.1

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.

Administrative Motions

a.

Sadie Al Resignation from BIA 

• Motion #

  That Council accept with regret, the resignation of Sadie Al from the Business Improvement Area (BIA) Board; and

  That Council extend its best wishes to Sadie Al in all her future endeavors; and

  Further that this seat be declared vacant.

b.

Rock the Docs Event - June 20, 2025

• Motion #

  That Council approve the request by Dr. Jason Murray for an exemption from the provisions of the Noise Control By-law No. 2008 - 076 on Saturday June 20, 2025, at 16:00 hrs to Sunday June 21, 2025 at 01:00 hours, for the Rock with your Doc event at the Davidson Centre, 601 Durham Street, Kincardine.

c.

Bar Down Fundraising Event - June 28, 2025

• Motion #

  That Council approve the request by Alana Rozon for an exemption from the provisions of the Noise Control By-law No. 2008 - 076 on Saturday June 28, 2025 at 17:00 hrs to Sunday June 29, 2025 at 00:00 hours, for a fundraising event at 832 Queen St, Kincardine.

b.

Statistical and Information Reports

Recommendation: Receive and file statistical reports.

a.

Bruce Power Water Supply Capital Project Review, Environmental Services-2025-08

b.

Mayor's Report - ROMA Conference

c.

Development Services Report January 2025

d.

2024 Phragmites Control Program Update, Parks Facilities-2025-04

e.

Jumpstart Partnership for Tiny Tot Playground, Parks Facilities-2025-06

c.

Minutes of Committees and Boards

Recommendation: Receive and file minutes.

a.

Kincardine BIA Minutes - January 21, 2025

d.

Communications

Recommendation: Receive and file all communications.

a.

Association of Municipalities of Ontario

a.

AMO 2025 - Registration open

b.

AMO Education - Indigenous Community Awareness Training

c.

AMO Education - AMO and OMAA Discussion on the Mayor-CAO Relationship

d.

Policy update - Action on Tariffs and Trade

e.

Policy Update - Provincial Election Tracking and Guidance for Municipal Energy Decisions

f.

Policy Update - Weekly Provincial Election Tracking Update

g.

Watchfile - February 6, 2025

Link to newsletter

h.

Watchfile February 13, 2025

Link to newsletter

b.

Autism Ontario World Autism Day Proclamation 2025

c.

Kincardine Environmental Action Letter

d.

OSUM Conference - Registration is open

e.

Motions Other Municipalities

a.

EOWC - Support of Canadian and Ontario Governments Negotiations with the United States Government on Trade Tariffs

b.

Municipality of Brockton - Request for Province-Wide Rideshare Framework

c.

Town of Fort Erie -Provincial Election Health Care Advocacy

d.

Town of Hanover - United States Imposition of Tariffs on Canada

e.

Township of McGarry - Amend Building Code

f.

Township of Uxbridge - Buy Canadian Policy

e.

Acceptance of Consent Agenda

• Motion #

  That Council approve the recommendations contained in the consent agenda dated February 26, 2025 and direct staff to proceed with all necessary administrative actions.

8.2

Members of Council General Announcements

8.3

Chief Administrative Officer Announcements

9.

Closed Session (If Required)

• Motion #

  That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

  1) The Closed Session minutes dated January 22, 2025; 

  2) Personal matters about an identifiable individual, including municipal or Local Board employees, or potential appointees to a Local Board, Ad-Hoc Committee, or other municipally controlled organization (Physician Recruitment Agreement);

  3) Personal matters about an identifiable individual, including municipal or Local Board employees, or potential appointees to a Local Board, Ad-Hoc Committee, or other municipally controlled organization (Candidates for Heritage Kincardine Vacancy); 

  4) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Kincardine Family Health Organization - Medical Office Lease); 

  5) Personal matters about an identifiable individual, including municipal or Local Board employees, or potential appointees to a Local Board, Ad-Hoc Committee, or other municipally controlled organization (CAO Evaluation); and

  Further, that Council return to Regular open meeting upon completion.

9.1

Matters Arising from Closed Session

10.

Confirmatory By-law

• Motion #

  That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of February 26, 2025 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 

11.

Adjournment

• Motion #

  That this Council Meeting adjourn at ______ p.m.