THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Committee of the Whole Minutes

Monday, July 10, 2023

5:00 P.m. - 6:00 P.m.

Council Chambers, Municipal Administration Centre

Committee of the Whole Present

• Mayor Kenneth Craig
• Deputy Mayor Andrea Clarke
• Councillor Beth Blackwell
• Councillor Rory Cavanagh
• Councillor Mike Hinchberger
• Councillor Doug Kennedy
• Councillor Jennifer Prenger
• Councillor Amanda Steinhoff-Gray
• Councillor Bill Stewart

Staff Present

• Jillene Bellchamber-Glazier, Chief Administrative Officer
• Jennifer Lawrie, Manager of Legislative Services/Clerk
• Lorie Fioze, Manager Strategic Initiatives
• Dwayne McNab, Manager of Development Services
• Mark O'Leary, Manager of Environmental Services
• Corey Voisin, Manager of Operations
• Adam Weishar, Director of Infrastructure and Development
• Jenna Leifso, Records Management Clerk

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1.

Call to Order

Mayor Kenneth Craig called to order the Committee of the Whole (C O W) meeting of the Council of The Corporation of the Municipality of Kincardine at 5:54 p.m. on July 10, 2023 in the Council Chambers at the Municipal Administration Centre.

2.

Amendments, Additions or Deletions To/From the Agenda

None.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

None disclosed. 

4.

Adoption of Minutes of C O W Meetings

• Resolution # 07/10/23 COW - 01
  Moved by: Beth Blackwell
  Seconded by: Bill Stewart

  THAT the minutes of the C O W meeting held on July 5, 2023 be adopted as printed.

  Carried.

5.

Items for Discussion from Council Meeting

None.

6.

Reports

6.1

Infrastructure and Development

a.

John Tidman S-2022-015 & Z-2022-084 Recommending Report

County Planner Coreena Smith provided a brief update. 

Committee of the Whole inquired about fire flow testing, settlement designation in the Official Plan, intensity of housing, short term rentals in the subdivision,  notice and warning clauses, and Historic Saugeen Metis concerns about the intensity.

• Resolution # 07/10/23 COW - 02
  Moved by: Jennifer Prenger
  Seconded by: Mike Hinchberger

  That Committee of the Whole recommend that Council approve Draft Plan of Subdivision S-2022-015 by JHT2INV Development Inc. in accordance with the Draft Plan and Conditions of Draft Approval;

  That Council approve Zoning By-law Amendment Z-2022-084 by JHT2INV Development Inc.; and

  Further that Council resolve that no further Notice is necessary with respect to the minor change in the proposed Zoning By-law Amendment in accordance with the provisions of Section 34(17) of the Planning Act.

  Carried.
• Amendment:
  Resolution # 07/10/23 COW - 03
  Moved by: Amanda Steinhoff-Gray
  Seconded by: Rory Cavanagh

  That this motion be deferred.

  Defeated.

b.

Water and Wastewater Master Plan Update, Environmental Services-2023-25

Lisa Courtney from BM Ross was in attendance to address questions from Committee of the Whole. 

Committee of the Whole inquired about how Bruce C would impact this study, calibrating the model, and financial reserves.

• Resolution # 07/10/23 COW - 04
  Moved by: Andrea Clarke
  Seconded by: Rory Cavanagh

  That Committee of Whole recommend that Council move forward with issuance of the Notice of Master Plan as noted in the Environmental Services Report 2023-25.

  Carried.

c.

Mystic Cove Gate, Operations-2023-14

Committee of the Whole discussed concerns with roads, who closes Bruce Road 23, open for smaller amount of time, and the safety considerations brought forward.

• Resolution # 07/10/23 COW - 05
  Moved by: Amanda Steinhoff-Gray
  Seconded by: Doug Kennedy

  That Committee of Whole recommend that Council direct staff to amend By-law No. 2011-068 to permit the opening of the Mystic Cove gate from December 1 through February 28 annually; and

  Further, that Council repeal Policy TP 3.1 – Emergency Access to The Bruce Nuclear Power Development; and

  Further, that Council make their decision at the August 14, 2023, meeting to allow further engagement amongst Council and the community on the recommendation.

  Carried.

d.

The Lindston Group Inc. Subdivision Agreement, Development Services-2023-22

Committee of the Whole inquired about the canopy offset and the process for removing trees.

• Resolution # 07/10/23 COW - 06
  Moved by: Beth Blackwell
  Seconded by: Bill Stewart

  That the Committee of Whole recommend that Council approve the Subdivision Agreement for the Lindston Group Inc, substantially in the form attached to Report Development Services 2023-22, be approved by Council by by-law; and

  That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this Agreement.

  Carried.

e.

Holding Removal Bylaw – Bradstones Developments Inc., Development Services-2023-24

• Resolution # 07/10/23 COW - 07
  Moved by: Jennifer Prenger
  Seconded by: Mike Hinchberger

  That Committee of Whole recommend that Council of the Municipality of Kincardine pass a by-law for the removal of the Holding “H” provision from PART LOT 18, CONCESSION A, KINCARDINE, PART 1, PLAN 3R-10519; TOGETHER WITH AN EASEMENT OVER PART LOT 18, CONCESSION A, KINCARDINE, PART 2, PLAN 3R-10519 AS IN BR164551; MUNICIPALITY OF KINCARDINE.

  Carried.

f.

Various Culvert Replacement Tender, Operations-2023-13

• Resolution # 07/10/23 COW - 08
  Moved by: Andrea Clarke
  Seconded by: Rory Cavanagh

  That Committee of Whole recommend that Council award the Project 9114 Various Culvert Repairs to E.C. King Contracting for the tendered amount of $205,921.18 (including HST rebate).

  Carried.

g.

Award Municipal Drain #21 Tender, Environmental Services-2023-26

• Resolution # 07/10/23 COW - 09
  Moved by: Amanda Steinhoff-Gray
  Seconded by: Doug Kennedy

  That Committee of Whole recommend that Council award the contract for Municipal Drain #21 to TAS Excavating and Rentals Limited Construction Corp. for the bid price of $652,300.93 including the municipal share of HST.

  Carried.

h.

Award Kincardine Effluent Generator, Environmental Services-2023-27

• Resolution # 07/10/23 COW - 10
  Moved by: Beth Blackwell
  Seconded by: Bill Stewart

  That Council award the contract for a new generator at the Kincardine Effluent Station to 262983 Ontario Inc. o/a Phoenix Electric and Rentals for the bid price of $118,728.48 including the municipal share of HST; and

  Further that the 2023 Budget be amended to fund the additional cost overage of $28,728 from the Sewer Reserve Fund 67.

  Carried.

6.2

Information Reports

a.

Infrastructure and Development Quarterly Report 2nd Quarter - Infrastructure Development Quarterly Report-2023-01

b.

Site Plan Approval – Bradstones Development Inc., Development Services-2023-21

c.

Site Plan Approval - The Kings Pearl, Tiverton, Development Services-2023-20

d.

Environmental Services Compliance Report June 2023, Environmental Services-2023-28

7.

Adjournment

• Resolution # 07/10/23 COW - 11
  Moved by: Jennifer Prenger
  Seconded by: Mike Hinchberger

  That this COW Meeting adjourn at 7:05 p.m.

  Carried.