THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Council Minutes

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Council Chambers, Municipal Administration Centre
Council Present
  • Mayor Kenneth Craig
  • Deputy Mayor Andrea Clarke
  • Councillor Beth Blackwell
  • Councillor Rory Cavanagh
  • Councillor Mike Hinchberger
  • Councillor Doug Kennedy
  • Councillor Jennifer Prenger
  • Councillor Amanda Steinhoff-Gray
  • Councillor Bill Stewart
Staff Present
  • Jillene Bellchamber-Glazier, Chief Administrative Officer
  • Jennifer Lawrie, Manager of Legislative Services/Clerk
  • Roxana Baumann, Director of Corporate Services
  • Lorie Fioze, Manager Strategic Initiatives
  • Jayne Jagelewski, Director of Community Services
  • Mark O'Leary, Manager of Environmental Services
  • Corey Voisin, Manager of Operations
  • Adam Weishar, Director of Infrastructure and Development

Mayor Craig called to order the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine at 5:00 p.m. on November 8, 2023 in the Council Chambers at the Municipal Administration Centre.

Councillor Hinchberger opened the meeting with the Land Acknowledgment Statement.

Name: Rory Cavanagh
Item of Business: 10.1 Dr. Pamela Gill Physician Recruitment Agreement By-law 
General Nature of Interest: spouse’s professional position and income, as well as having a shareholder interest in the Dr. Angela Cavanagh Medicine Professional Corporation. 

Councillor Cavanagh left the Council table and did not comment on the business item while this matter was considered.

  • Resolution #11/08/23 - 01
    Moved by:Rory Cavanagh
    Seconded by:Bill Stewart

    That the minutes of the Council meetings held on October 25, 2023 be adopted as printed.

    Carried.
  • Resolution #11/08/23 - 02
    Moved by:Beth Blackwell
    Seconded by:Mike Hinchberger

    That Council move into the Committee of Adjustment Meeting and upon completion return to Council.

    Carried.

Planning Report:

Coreena Smith, Planner, explained the report and recommendation. Any comments received from Agencies and the Public received by the time of writing the report are in the written report.

Presentations from the Applicant: Genevieve Scott, Cuesta Planning, provided a presentation on behalf of the applicant regarding the draft plan of subdivision and draft plan of condominium. The presentation included the types of homes, termination of Maple Street in a cul-de-sac, the required approvals, key policy considerations and the Provincial Policy Statement, information on the traffic study, stormwater management and source water protection.

Keith Reycraft from Breymark Homes and Alexander Orakwue & Chris Togeretz, from Meritech Engineering were present to answer questions.

Presentations from the Public:

Ward Cox spoke to concerns regarding removal of the existing vegetation and trees, snow removal going into Nile Creek, flooding and SVCA flood plains, traffic in the area with only one way in and one way out, loss of green space in the Village of Tiverton, the height of the units and loss of privacy, drainage concern with the clay soil, location of school bus pick up and receiving input from the fire department.

Sara Catto spoke to concerns over the traffic study and the number of cars used in the calculations, flooding issue and SVCA restrictions, privacy issues due to height of proposed development, fencing, and the increase in vehicles in an area near a park. 

Jonathon Butt spoke to concerns that the condos do not meet character of the village.

Sandra Newsham spoke to concerns over the height of the development, the traffic study and the number of cars used in the calculations based on current residents in the area, snow removal location, current flooding issues and natural springs, the neighbouring back yards will be lower than development and runoff concerns, and how would it best fit into the village. 

Kawa Hasan questioned if there could be an extension of Maple Street to Highway 21 to accommodate new developments in the area.

Questions and Clarifications from Council: Council inquired about the traffic study and the numbers used, PPS 1.6.6.7 re stormwater management and pervious surfaces and the potential to create more pervious services, opening up Maple Street to Manse, sufficient water supply,  stormwater management outlet to Nile Creek, maximum building heights, review of impact of other developments with outlets to the Nile Creek, tree protection, affordable housing, and infrastructure concerns and consideration of by-pass. 

No decision was required at this meeting. Council will consider the application at a future meeting.

Stephen Rouse, Airport Manager for the Kincardine Airport, provided an update on the airport.  Presentation included repairs to airport runways that have been completed, day to day maintenance of the airport, working with various companies to set up businesses at the airport, food service at the airport, GPS approach has been added, and events at the airport (Walk the Runway, Trillium Fly In).

Council inquired about obtaining a pilot training school, tracking the number of Ornge flights, nature of flights (business or private recreation), and the reasons for the increase in flights.

Coreena Smith, Planner, explained the report and recommendation. 

  • Resolution #11/08/23 - 03
    Moved by:Andrea Clarke
    Seconded by:Doug Kennedy

    That Council send notice to the County of Bruce Approval Authority, to approve Draft Plan of Subdivision S-2022-004 by Fast Holdings Ltd. in accordance with the Draft Plan and Conditions of Draft Approval; and

    That Council approve Zoning By-law Amendment Z-2022-054 by Fast Holdings Ltd. as attached and the necessary by-law be forwarded to Council for adoption; and

    Further that Council resolve that no further notice is necessary with respect to the minor change in the proposed Zoning By-law Amendment in accordance with the provisions of Section 34(17) of the Planning Act.

    Carried.

CAO Derrik Thomson and Mike Kirkpatrick, Director, Information Technology and Services from the County of Bruce were present. 

  • Resolution #11/08/23 - 04
    Moved by:Rory Cavanagh
    Seconded by:Beth Blackwell

    That Council approve the attached IT Services Agreement with the County of Bruce; and

    Further that the Base Cost of $100,000 be included in the draft 2024 budget.

    Carried.
  • Resolution #11/08/23 - 05
    Moved by:Rory Cavanagh
    Seconded by:Doug Kennedy

    That Council approve a budget amendment of an additional $167,505 for the purposes of dredging the Kincardine Marina, for a total project cost of $317,505; and

    Further that, the project be funded from the Marina Reserve Fund 69 ($74,000), Kincardine Yacht Club financial contribution of ($85,000) and through the 2024 Marina Operating Budget ($158,505).

    Carried.
  • Resolution #11/08/23 - 06
    Moved by:Rory Cavanagh
    Seconded by:Mike Hinchberger

    That Council approve a 2023 budget amendment in the amount of $328,000 for the removal and installation of above-ground fuel tanks located at the Kincardine Marina; and

    That the replacement of the tanks be funded through any balance remaining in the Marina RF 69 such that this fund in is depleted entirely (estimated at $150,000); and

    Further that the estimated unfunded portion remaining of ($178,000) be funded by a repayment of the annual Marina profits until the amount is repaid in full (estimated at 3 - 4 years payback).

    Carried.
  • Resolution #11/08/23 - 07
    Moved by:Mike Hinchberger
    Seconded by:Bill Stewart

    That Council direct staff to issue the Notice of Expansion of the Kincardine Water Supply System and Treatment Plant Schedule C Municipal Class Environmental Assessment Environmental Study Report (ESR) for public review.

    Carried.
  • Resolution #11/08/23 - 08
    Moved by:Doug Kennedy
    Seconded by:Rory Cavanagh

    That Council accepts the Mutual Agreement Drain (MAD) report as provided and pass a By-law to authorize the Agreement.

    Carried.
  • Resolution #11/08/23 - 09
    Moved by:Bill Stewart
    Seconded by:Andrea Clarke

    That Council approve The Use and Installation of Community Safety Zones Policy as presented; and further

    That Council approve the Traffic Calming Implementation Policy as presented.

    Deferred.
  • Amendment:
    Resolution #11/08/23 - 10
    Moved by:Beth Blackwell
    Seconded by:Doug Kennedy

    That this motion be deferred for four weeks to allow for additional review.

    Carried.
  • Resolution #11/08/23 - 11
    Moved by:Rory Cavanagh
    Seconded by:Andrea Clarke

    That the amendments as set out in Report Operations-2023-34 to the Traffic and Parking By-law No. 2019-165 be approved as amended with removal of the reference to mobility scooters; and 

    That the section on mobility scooters be referred to the Accessibility Advisory Committee for comment with a report to come back to Council in January.

    Carried.

None.

  • Resolution #11/08/23 - 12
    Moved by:Mike Hinchberger
    Seconded by:Doug Kennedy

    Whereas the Integrated Strategy 2.0 contains Focus Area C: Enhancing quality of life; and

    Whereas this focus area includes Strategic Objective 9: Enhance the experience at the lakefront; and

    Whereas this focus area also includes Strategic Objective 8: Create vibrant parks, green space, recreation facilities and programs for residents or visitors of all ages and abilities; and

    Whereas this strategic objective includes Action 8.5: Enhance pedestrian and cycling amenities to improve active and safe transportation networks;

    Whereas it is recognized that the value of having active transportation networks extends to all seasons; and

    Whereas the completion of Project 9165 Durham St/Lambton St/Saugeen St (Parent) resulted in the construction of a multi-use asphalt surface running parallel to Saugeen Street on the West side of the roadway between Durham Street and Lambton Street, and there being no other sidewalk for pedestrian travel along this section of Saugeen Street; and

    Whereas there is also a multi-use asphalt surface running in a North-South direction through an unopened road allowance between Dunsmoor and MacPherson Parks, connecting Lambton Street and Harbour Street; and

    Whereas many pedestrians use these routes in all seasons in an active transportation capacity, for reasons that include the enjoyment of the experience at the lakefront; and 

    Further that Council direct Staff to consider these two (2) sections of asphalt surface to be sidewalks during the period of NOV15 – APR 15 annually; and included in the municipal winter maintenance program for sidewalks during this period of time.

    Carried.

8.3

 

None.

  • Resolution #11/08/23 - 13
    Moved by:Bill Stewart
    Seconded by:Mike Hinchberger

    That the following By-laws are hereby read a first, second and third time, and finally passed this 8th day of November, 2023:

    1. Information Technology Services (2023) By-law 2023 - 184

    3. Roach Drain Agreement (2023) By-law 2023 - 185

    4. Traffic and Parking Amendment (3) By-law 2023 - 186

    Carried.
  • Resolution #11/08/23 - 14
    Moved by:Beth Blackwell
    Seconded by:Amanda Steinhoff-Gray

    That the hour of automatic adjournment be extended to the completion of tonight's business.

    Carried.
  • Resolution #11/08/23 - 15
    Moved by:Bill Stewart
    Seconded by:Andrea Clarke

    That the “Amendment to Zoning By-law 2003-25 - Fast Holdings Ltd. By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 183.

    Yes (7)Doug Kennedy, Bill Stewart, Andrea Clarke, Beth Blackwell, Kenneth Craig, Mike Hinchberger, and Rory Cavanagh
    No (2)Jennifer Prenger, and Amanda Steinhoff-Gray
    Carried.

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

  • Resolution #11/08/23 - 16
    Moved by:Beth Blackwell
    Seconded by:Rory Cavanagh

    That Council approve the recommendations contained in the consent agenda dated November 8th, 2023 and direct staff to proceed with all necessary administrative actions.

    Carried.
  • Resolution #11/08/23 - 17
    Moved by:Beth Blackwell
    Seconded by:Amanda Steinhoff-Gray

    That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the following:

    1) Approval of Minutes dated October 25, 2023; 

    2) For the Purpose of a trade secret or scientific, technical, commercial or financial information that belongs to the Municipality or Local Board and has monetary value or potential monetary value, (Integrity Commissioner); 

    3) For the purpose of personal matters about an identifiable individual, including municipal or Local Board employees, or potential appointees to a Local Board, Ad-Hoc Committee, or other municipally controlled organization (Physician Recruitment Update); and

    Further, that Council return to Regular open meeting upon completion.

    Carried.

Councillor Cavanagh declared a pecuniary interest in the closed session on the item considering the Physician Recruitment Update (3).

Mayor Craig reported that a closed session had been held and

1. The Closed minutes of the October 25, 2023 meeting were approved,

2. Council discussed the Integrity Commissioner RFP (a trade secret or scientific, technical, commercial or financial information that belongs to the Municipality or Local Board and has monetary value or potential monetary value) and Staff were directed to place a by-law on the open meeting agenda of November 22, 2023 to consider the of appointment of Principles Integrity as the Integrity Commissioner. 

3. Council received a Physician Recruitment Update (personal matters about an identifiable individual) and direction
was provided to staff in the closed session regarding physician recruitment agreements. Staff were directed to place a by-law on the open meeting agenda for consideration of a new physician recruitment agreement.

  • Resolution #11/08/23 - 18
    Moved by:Bill Stewart
    Seconded by:Doug Kennedy

    That the “Dr. Pamela Gill Physician Recruitment Agreement By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 187.

    Carried.
  • Resolution #11/08/23 - 19
    Moved by:Rory Cavanagh
    Seconded by:Andrea Clarke

    That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of November 8, 2023 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 188.

    Carried.
  • Resolution #11/08/23 - 20
    Moved by:Bill Stewart
    Seconded by:Beth Blackwell

    That this Council Meeting adjourn at 8:31 p.m.

    Carried.
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