THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

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Council Chambers, Municipal Administration Centre

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1.
Call to Order/Roll Call

 

The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on January 24, 2024, in the Council Chambers at the Municipal Administration Centre.

1.1
Land Acknowledgment Statement

 

Deputy Mayor Clarke will open the meeting with the Land Acknowledgment Statement.

2.
Amendments, Additions or Deletions To/From the Agenda

 

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

4.
Adoption of Minutes from Regular and Special Meetings of Council 

This item has attachments. 
1.Post-Meeting Minutes - Council Meeting_Jan10_2024 - English.pdf
  • Motion #

    That the minutes of the Council meetings held on January 10, 2024 be adopted as printed.

5.
Matters for Discussion and Direction

 

5.1
Staff Reports

 

a.
Secord Monument Proposed Process, Strategic Initiatives-2024-02

This item has attachments. 
1.Secord Monument Proposed Process - Strategic Initiatives-2024-02.pdf

Due to the Queen St Reconstruction (Downtown Dig) and complete infrastructure replacement of the downtown core, the Secord Monument located in front of the Kincardine Public Library was removed. With the new layout of the downtown, the Secord Monument, cannot be returned to its exact previous location.

On Wednesday, September 13, 2023, staff were directed by Council to prepare a report with recommendations related to possible options for public engagement regarding the future location of the Secord Monument.

In order manage this process in a positive manner, staff are recommending that Council direct staff to hire an external facilitator to provide advice, guidance and facilitation of the process.

  • Motion #

    That Council direct staff to hire an external consultant to host a public engagement process to identify recommendations for Council’s consideration on the future location of the Secord Monument.

b.
Cleaning Services Contract Award – CS- 2023-18, Parks Facilities-2024-02

This item has attachments. 
1.Cleaning Services Contract Award - Community Services - Parks Facilities-2024-02.pdf

Council is being asked to award the proposal to the highest scoring bidder, Clean Crysta Services Inc., in the amount of $174,555 over a 3-year term ($58,185 annually). A total of 4 bid submissions were received for this Request for Proposals.

  • Motion #

    That Council award the contract for Cleaning Services of Various Municipal Facilities to Clean Crysta Services Inc in the amount of $174,555 for a 3-year term.

5.2
Addendum Items

 

6.
Matters for Decision

 

6.1
Notice of Motion - At the Meeting

 

6.2
Motions

 

a.
Appoint Acting Clerk

 
  • Motion #

    That Chief Administrative Officer Jillene Bellchamber-Glazier be appointed Acting Clerk, when it is necessary for the Clerk to leave the meeting, for the purpose of taking minutes for the January 24, 2024 closed and open meetings.

6.3
Consideration of By-laws

 

a.
Council Committee Appointment Amendment (3) By-law

This item has attachments. 
1.Amend Council Committee Appointment By-law (3).pdf

Being a By-law to appoint Councillor Hinchberger to sit as a Council Representative on Heritage Kincardine.

  • Motion #

    That the “Council Committee Appointment (2023) Amendment (3) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

b.
Award Tender No.CS-2023-18 Cleaning Contract By-law

This item has attachments. 
1.Cleaning Services Tender By-law.pdf
  • Motion #

    That the “Award Tender No.CS-2023-18 Cleaning Contract By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

7.
Matters for Information

 

7.1
Consent Agenda

 

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.
Statistical and Information Reports

 

Recommendation: Receive and file statistical reports.

b.
Minutes of Committees and Boards

 

Recommendation: Receive and file minutes.

c.
Communications

 

Recommendation: Receive and file all communications.

a.
Association of Municipalities of Ontario
 
b.
Bruce County Development Charges now in effect
This item has attachments. 
1.2024 01 05 Bruce County Development Charges now in effect.pdf
c.
United Way Coldest Night of the Year
This item has attachments. 
1.Mayor and Council of Kincardine.pdf
d.
Motions other Municipalities
 

d.
Acceptance of Consent Agenda

 
  • Motion #

    That Council approve the recommendations contained in the consent agenda dated January 24, 2024 and direct staff to proceed with all necessary administrative actions.

7.2
Members of Council General Announcements

 

7.3
Chief Administrative Officer Announcements

 

8.
Closed Session

 
  • Motion #

    That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

    1) The Closed Session minutes dated January 10, 2024;

    2) Labour relations or employee negotiations (Review of Municipal Reorganization);

    3) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (legal opinion);

    4) Labour relations or employee negotiations (Negotiations with Firefighters); and

    Further, that Council return to Regular open meeting upon completion.

9.
Confirmatory By-law

 
  • Motion #

    That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of January 24, 2024 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

10.
Adjournment

 
  • Motion #

    That this Council Meeting adjourn at ______ p.m.

No Item Selected