THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

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Council Chambers, Municipal Administration Centre


The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on Wednesday, October 11, 2023, in the Council Chambers at the Municipal Administration Centre.

Councillor Steinhoff-Gray will open the meeting with the Land Acknowledgment Statement.

Mark Emmanuel, General Manager, Natural Gas for EPCOR Utilities Inc. will be providing a presentation to the Council as part of Council's external partner orientation.

Enbridge is proposing to build a battery energy storage project on the land beside the substation for their Underwood Wind project. They would like to request a resolution of Municipal Support for the project. 

Resident Michele Gade will provide a presentation on the invasive Garlic Mustard plant.

This report is a follow up to Staff Report Environmental Services-2023-29 Bruce Power Water Supply Agreement. Staff are recommending that the municipal drinking water supply agreement to the Bruce Site be executed.

  • Motion #

    That Council direct the Mayor and Clerk to execute the Water Supply Agreement with Bruce Power for the provision of Drinking Water to the Bruce Site.

The Lindston Group Inc. and the Municipality have entered into an agreement for the construction of a subdivision off Golf Links Road in Kincardine. A component of the agreement requires the developer to post securities. The developer has successfully sought out a lending institution who requires the Municipality to confirm we will return securities directly back to them until all security has been returned. As the loan is between the lender and the developer, the Municipality has included an indemnification agreement to ensure our interests are covered. Staff are asking Council to support the ratification of this agreement between the parties.

  • Motion #

    That Council direct staff to execute the indemnification agreement with the Lindston Group Inc.

A subdivision agreement for the proposed development located at Block Q and Part of Block A, RP 3M96 and Part of Park Lot 8, West Huron Road in the geographic Town of Kincardine (located on the North side of Bruce Ave) has been prepared with the developer (2068140 Ontario Ltd.) as part of the conditions of DRAFT approval received from Bruce County in 2013. Subsequent to minor revisions and DRAFT plan extension requests, a finalized Agreement has now been prepared.

Under By-law No. 2013-077, site-specific zones were created to facilitate the development within the proposed plan of subdivision. In alignment with the zoning provisions, the plan of subdivision proposes a mixed density of residential uses, with forty-six Residential One (R1) lots, two Residential Three (R3-r) blocks and two Residential Four (R4-n) blocks.

  • Motion #

    That the Council of the Municipality of Kincardine pass a by-law to enter into a Subdivision Agreement with 2068140 Ontario Ltd. and Meat Consultants International Inc.;

    And Further That the Mayor and Clerk be authorized to execute any documents and agreements required by the approval of this agreement.

This purchase is required to replace pumper 12-2, a 1988 Ford/Hub commercial cab pumper that is assigned to Station 12 in Kincardine. Any pumping apparatus that is beyond 20 years of age receives no credit in grading from the insurance underwriters survey.

  • Motion #

    That Council award the contract for the fire pumper truck to Dependable Emergency Vehicles in the amount of $709,363 including the non-refundable portion of HST: and further 

    That Council authorize the purchase of additional equipment/add-ons up to the maximum budget amount of $140,637; for a total capital project cost of $850,000.

The Municipality was awarded maximum funding up to $26,500 as part of the Ontario Closed Circuit Television (CCTV) Grant Program for the Municipal Community Centre CCTV Upgrade Project. The funding provides a reimbursement of up to 50% of the project costs, with the Municipality responsible for funding the other 50% of the project. The total project cost is $53,000.

Staff is requesting Council agree to grant pre-budget approval to fund the other 50% of the project to ensure that the project is completed on time.

  • Motion #

    That Council grant pre-budget approval for up to $26,500 as the Municipality’s 50% share of the Ontario Closed Circuit Television (CCTV) Grant Program; and

    That the municipal share be funded from the Lifecycle Reserve Fund 82.

The Municipal Tree Canopy and Natural Vegetation Ad Hoc Committee (ad hoc committee) is requesting an extension of time to bring forward a recommendation about both a policy and a by-law to regulate and preserve trees on private property.

  • Motion #

    That Council extends the timeline for receiving recommendations from the Municipal Tree Canopy and Natural Vegetation Ad Hoc Committee from September to November 2023.

There is potential to use public surplus land for redevelopment and potentially affordable housing. Council is interested in investigating options for use of public lands to support an increase in housing supply in the municipality.

  • Motion #

    That Council direct staff to provide a draft by-law to amend the comprehensive zoning by-law to remove minimum floor area requirements; and

    That Council direct staff to report back on surplus properties identified for market sales; and further

    That Council direct that staff arrange for Council discussion at a future Council Workshop regarding other options identified in the staff report.

Municipal Heads of Council received a request from the Provincial Minister for Housing to provide a top 5 priorities of the Housing Affordability Task Force’s recommendations. Staff have worked with County of Bruce staff to establish a proposed top 5 for Council’s consideration.

  • Motion #

    That Council direct staff to prepare a response to the Minister of Municipal Affairs that shares the top 5 recommendations identified by Staff through consultation with Bruce County.

The CAO will provide a report.

  • Motion #
    Moved by: Amanda Steinhoff-Gray
    Seconded by: Jennifer Prenger

    Whereas there has been, and continues to be, water safety concerns at Station Beach; and

    Whereas a revised Aquatic Safety Audit Report, dated 2JUN2016, was prepared by the Life Saving Society of Canada, with recommendations to improve water safety along the beachfront and the piers at Station Beach; and

    Whereas Staff had recommended, and previous Councils had chosen, to implement several of the recommendations in the report; 

    Now Therefore be it Resolved That Council direct Staff to ensure the following recommendations agreed to by previous Councils have been implemented per the specific suggestions contained in the report, and are in good working order, by 31OC2023, with particular emphasis on:

    1. The No Swimming Zone
      1. Primary Recommendation #2:  A “No Swimming” zone should be designated at least 100m south of the South Pier and 100m north of the North Pier. 
      2. Secondary Recommendation #1 iv): Pier Signage – No Swimming and Warning – Strong Currents signage should be installed on the floor of the pier or on vertical signposts along the lake and harbor sides of both piers.
    2. The Safe Swimming Area
      1. Primary Recommendation #3:  The swimming area intended for use by patrons should be clearly designated through signs, beach flags, and buoy markers.
    3. The Rip Current Safety Signage
      1. Secondary Recommendation #1 ii):  Existing Rip Current Safety Signage.  Simplified Rip Current signage should be provided at each access point and in other locations along the boardwalk.  Sufficient signage should be located such that the warning information is visible for patrons approaching the signage from either the waterfront or the parking lot areas.

    And further that Council direct Staff to complete an assessment, and report back to Council by 31DEC2023, of any actions necessary to implement the following:

    1. Upgrade the current exit points from the piers (i.e. the ladders) including use of ladder extensions, with such assessment to include the required work and costs to make necessary repairs, purchase additional ladder extensions, etc.
    2. Improve the signage associated with the Lifesaving Stations on both piers, to include a listing of the equipment staged at these stations in addition to what to do when equipment is missing, and instruction on where to locate the AED equipment,
    3. Repair the existing spalling damage to the concrete decks of both piers,
    4. Paint a 100 mm wide yellow strip ) along the perimeter edge of both piers for enhanced visibility.    

    And further that Council direct Staff to review, revise if required, and present to Council by 01MAR2024, the inspection program that ensures that any deficiencies in the above will be identified and addressed;

    And further that Council direct Staff to report out on the status of Aquatic Safety Measures at Station Beach, annually, before 1MAY of each year.

     

  • Motion #
    Moved by: Mike Hinchberger
    Seconded by: Beth Blackwell

    THAT Council intends to re-establish the 207/209 Birchwood walkway, connecting to the Birchwood Trail, as a nature trail, and that it be exempted from accessibility considerations and standards and 
     
    THAT all other direction provided by Council in its prior resolution remain the same. 

8.3

 
  • Motion #

    That the “2023 Budget Amendment (2) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 167.

  • Motion #

    That the following By-laws are hereby read a first, second and third time and finally passed this 11th day of October, 2023:

    1. Bruce Power Water Agreement By-law No. 2023-168

    2. The Lindston Group Inc. Indemnification Agreement By-law No. 2023-169

    3. 2068140 Ontario Ltd. and Meat Consultants International Inc. (Brown) Subdivision Agreement By-law No. 2023-170

    4. Award Tender #KFES 2023-01 Stock Build Custom Cab Triple Combination Pumper (to Dependable Emergency Vehicles)        By-law No. 2023-171

     

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

Recommendation: Receive and file statistical reports.

The purpose of this report is to provide a quarterly update to Council on contract awards, renewals/extensions and amendments valued at $50,000 or higher that were undertaken since the previous report and to report on the status of contracts valued at $1,000,000 or higher.

As required under the Procurement Policy GG.2.17, this report includes all contracts awarded from July 1 to September 30, 2023.

Recommendation: Receive and file all communications.

  • Motion #

    That Council approve the recommendations contained in the consent agenda dated October 11, 2023 and direct staff to proceed with all necessary administrative actions.

  • Motion #

    That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for: 

    1. Approve Closed Session Minutes dated September 27, 2023 and October 5, 2023; and

    2. The purpose of considering a proposed or pending acquisition or disposition of land by the Municipality or Local Board (acquisition of land); and

    Further that Council return to regular open meeting upon completion.

10.1
Matters Arising from Closed Session

 
  • Motion #

    That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of October 11, 2023 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 172.

  • Motion #

    That this Council Meeting adjourn at ______ p.m.

No Item Selected