THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

Wednesday, May 22, 2024

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

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1.

Call to Order/Roll Call

The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on May 22, 2024, in the Council Chambers at the Municipal Administration Centre.

1.1

Land Acknowledgment Statement

Councillor Hinchberger will open the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Link to Pecuniary Interest Form

4.

Adoption of Minutes from Regular and Special Meetings of Council 

• Motion #

  That the minutes of the Council meetings held on May 8, 2024 be adopted as printed.

5.

Matters for Public Participation

5.1

Delegations and Presentations

a.

School Resource Officer

Parent Council Members from Kincardine Schools, will be making a presentation on the School Resource Officer.

6.

Matters for Discussion and Direction

6.1

Staff Reports

a.

Sign Bylaw Exemption – 1199 Queen St. – Kincardine and Community Health Care Foundation, Development Services-2024-14

A sign permit application has been received from the Kincardine and Community Health Care Foundation for the placement of a dual faced fundraising sign. The property is located at 1199 Queen St and is zoned “I” Institutional in the Kincardine Comprehensive Zoning Bylaw. The sign consists of 2 faces, each having a display area of 3.71m2 (40ft2) and is intended to be temporary in nature, however the design of the sign would fall under the provisions of a ground sign. The exemption requested is to allow for a deviation from the 1.5m (4.9’) height limitation in Section 4.2(ii) and permit a height of 3.0m (10’).

• Motion #

  That the Council of the Municipality of Kincardine grant a sign exemption request from Section 4.2(ii) of By-law No. 2003-136 for the placement of a fundraising sign at the property located at 1199 Queen St. Kincardine – South Bruce-Grey Health Centre.

b.

Holding Removal By-law – 1427 Concession 9, Development Services-2024-15

The property owner has requested that the Holding ‘H1’ provision from the subject lands which are currently zoned A1-H1, located at 1427 Concession 9. The provisions under Section 7.1.2 Holding (H1) Zone of the Comprehensive Zoning By-law outline the requirements to remove the H1 zone. Which include approval by the Zoning Administrator of an Archaeological Assessment which has been conducted by an archaeologist licensed by the Province of Ontario, confirmed by the appropriate Ministry to have been accepted into the Ontario Public Register of Archaeological Reports; and includes engagement with the Saugeen Ojibway Nation. As well as confirmation that the recommendations of the archaeological report have been implemented. Staff are satisfied that the provisions of the holding removal have been met.

• Motion #

  That the Council of the Municipality of Kincardine pass a by-law for the removal of the Holding ‘H1’ provision from PT LT 1-2 CON 8 KINCARDINE PT 1 3R5710, AS IN R317255 EXCEPT PT 1 3R1008,R197429, PT 7 3R8823, PT 1, PL 3R9699, Municipality of Kincardine (geographic Township of Kincardine).

c.

Station 12 Women’s Washroom, Emergency Services-2024-03

Station 12 requires adequate standalone washroom/shower facility for female firefighters. The retained architect provided options to work within the existing firehall footprint. The architect provided five options to consider. Three of the options if chosen would have resulted in a reduction of washroom/shower space currently provided for the male staff/firefighters. While another option would have left us without “universal washroom” which does not meet the building code.

• Motion #

  That Council approve staff to construct a women’s washroom facility at Kincardine Fire and Emergency Service (KFES) Station 12 that deviates from the 2021 Facility Accessibility Design Standards (FADS).

d.

South Bruce O.P.P. Detachment Board Community Representative Appointment, Legislative Services-2024-10

On March 13, 2024, Council approved the Terms of Reference for the South Bruce OPP Detachment Board Community Appointee Advisory Committee (Advisory Committee) and directed staff to begin the recruitment process for Community Appointees. The Committee was formed solely to review community members’ applications for the new OPP Detachment Board and make recommendations to the member Councils. The Councils collectively appoint the two (2) Community Appointees to the Board.

At their meeting of April 26, 2024, the Advisory Committee recommended Joe Dietrich and Margaret Visser for consideration by the member Municipalities.

• Motion #

  That Council approve the appointment of Joe Dietrich and Margaret Visser as the Community Representatives on the South Bruce O.P.P. Detachment Board, upon fulfilling all legislative requirements for the current Board term.

e.

Strategic Planning, CAO General-2024-15

Staff are recommending that the Council discharge the Strategic Planning Ad Hoc Committee and support some additional funding to support the creation of a strategic plan for 2025.

• Motion #

  That Council discharge the Strategic Planning Ad Hoc Committee; and

  That Council add $15,000 to the Strategic Planning Budget to provide for consultants to assist in the development of a Strategic Plan for 2025.

6.2

Addendum Items

7.

Matters for Decision

7.1

Notice of Motion - Prior to the Meeting

a.

Hospital Foundation Funding

• Motion #
  Moved by: Doug Kennedy
  Seconded by: Rory Cavanagh

  That Council take from the table Resolution 02/12/24-06 “That Council table the discussion on the funding for the Hospital Foundation".

7.2

Notice of Motion - At the Meeting

7.3

Consideration of By-laws

a.

Amend Procedural By-law

• Motion #

  That the “Municipality of Kincardine Procedural By-law Amendment (1)” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

b.

Amend Committee Appointment By-law

Jennifer Lewis has submitted her resignation as a member of the Heritage Kincardine.  Due to the new Terms of Reference and the recent appointment of a Council member, no new members are needed at this time.

• Motion #

  That the “Committee Appointment (2024) Amendment (7) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

c.

Russell Street Agreement -Ministry of Transportation (2024) By-law

• Motion #

  That the “Russell Street Agreement - Ministry of Transportation (2024) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

d.

Motion to Pass By-laws

• Motion #

  That the following By-laws are hereby read a first, second and third time, and finally passed this 22nd day of May, 2024:

  1. Amendment Zoning By-law No. 2003-25, Holding Removal (1427 Concession 9) By-law By-law 2024 - 

  2. Council Committee Appointment (2023) Amendment (6) By-law 2024 - 

8.

Matters for Information

8.1

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.

Administrative Motions

a.

Request to Designate the 2024 Scottish Festival and Highland Games as a Municipally Significant Event

That the Council of the Municipality of Kincardine declare the Kincardine Scottish Festival and Highland Games (KSFHG) as a Municipally Significant Event that will take place July 5, 6 and 7, 2024 at Victoria Park, to obtain a Liquor Licence from the Alcohol and Gaming Commission of Ontario (AGCO); and

That Council grant an exemption from GG.1.6 Alcohol Risk Management Policy (ARMP) to allow the extension of serving hours of the KSFHG licensed Pub Tent until 2:00 a.m. on Saturday July 6 and Sunday July 7, 2024, subject to any required municipal approvals; and

That Council approve the KSFHG request for an exemption to the ARMP to allow the sale of tickets until 1:45 a.m. on Saturday July 6 and Sunday July 7, 2024, subject to any required municipal approvals; and

That Council approve the KSFGH request for an additional exemption to the ARMP to allow the sale of 5 tickets at a time to each person between 11:00 p.m. and 1:00 a.m. Saturday July 6 and Sunday July 7, 2024, subject to any required municipal approvals; and

Further that all pets, excluding services animals, be prohibited from Victoria Park from 3:00 p.m. on Friday July 5, 2024, to Sunday July 7, 2024, to facilitate KSFHG events.

b.

Statistical and Information Reports

Recommendation: Receive and file statistical reports.

a.

Bruce County IT Service Report

b.

Development Services Report - April 2024

c.

Dunsmoor Park Bandshell Revitalization, Parks Facilities-2024-14

d.

Rubberized Playground Surfacing, Parks Facilities-2024-13

e.

Parks and Recreation Strategic Plan Update, -2024-11

f.

Ward Boundary & Council Composition Review, Legislative Services-2024-11

c.

Communications

Recommendation: Receive and file all communications.

a.

Association of Municipalities of Ontario

a.

Watchfile, May 2, 2024

Link to Newsletter

b.

Watchfile, May 9, 2024

Link to Newsletter

b.

AtkinsRéalis - Save the date - Nuclear Community Event

c.

Bruce County Museum and Cultural Centre

a.

BrushStrokes Exploring Light and Shadow

b.

Summer Event Highlights

d.

Kincardine Naturalization Projects - Riggin Park Letter to Council

e.

Saugeen Municipal Airport - First Responders Day 2024

f.

SBGHC Mayor Eccles Response May 3 2024

g.

SMART - Report annual letter 2023

h.

Western Ontario Wardens Caucus - ERO Submissions

i.

Motions other Municipalities

a.

Greater Napanee - Protecting Our Community's Water

b.

Prince Edward County - Help End the National Housing Affordability Crisis Resolution

c.

Township of Alnwick/Haldimand - MFIPPA Modernization

d.

Township of Lake of Bays - Royal Assent of AMPS in the Building Code Act

d.

Acceptance of Consent Agenda

• Motion #

  That Council approve the recommendations contained in the consent agenda dated May 22, 2024 and direct staff to proceed with all necessary administrative actions.

8.2

Members of Council General Announcements

8.3

Chief Administrative Officer Announcements

9.

Closed Session (If Required)

• Motion #

  That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

  1) The Closed Session minutes dated May 8, 2024; 

  2) Personal matters about an identifiable individual, including municipal or Local Board employees (Physician Recruitment); 

  3) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Organizational Impact of Development); and

  Further, that Council return to Regular open meeting upon completion.

9.1

Matters Arising from Closed Session

10.

Confirmatory By-law

• Motion #

  That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of May 22, 2024 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

11.

Adjournment

• Motion #

  That this Council Meeting adjourn at ______ p.m.