THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Kincardine BIA Board Meeting Minutes

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777B Queen Street
Members Present
  • Tonya Adams
  • Elizabeth Small
  • Misty Traynor
  • Sadie Shewfelt
  • Marie Wilson, Deputy Mayor
Members Absent
  • Jennifer Cook
  • Darrel Perry
  • Lori Smith
  • Trista Walker
Staff Present
  • Kelly McDonald,Tourism Coordinator
  • Rick Clarke, Downtown Development Manager

1.
Call to Order
 

2.
Additions/Deletions/Amendments to the Agenda
 

  • Resolution #02/18/20-01
    Moved by:Tonya Adams
    Seconded by:Elizabeth Small

    THAT Item #7.2 be added to the agenda to discuss Social Media Contract position.

    Carried.

3.
Disclosure of Pecuniary Interest
 

4.
Adoption of Minutes
 

  • Resolution #02/18/20-02
    Moved by:Marie Wilson
    Seconded by:Sadie Shewfelt

    THAT the minutes of the meeting dated January 14, 2020 of the Kincardine BIA Board of Management be accepted as presented.

    Carried.

5.
Delegations
 

5.1
Digital Main Street Update - Lauren Eby
 

35 Businesses participating.
5 Grants confirmed thus far - with more anticipating approval soon.
Lauren will be taking over the DMS Instagram on Tuesday Feb. 25.

6.
Outstanding Business
 

7.
New Business
 

7.1
Crosswalk Painting Policy
 

Municipal staff updated the committee on a new policy that will be presented to Council in the coming month, concerning the painting of multiple crosswalks in the downtown area.  The BIA will be named as a partner in the policy for approval processes.

7.2
Social Media Contract Position
 

Committee discussed hiring parameters for Social Media position for BIA.  

  • Resolution #02/18/20-03
    Moved by:Marie Wilson
    Seconded by:Tonya Adams

    THAT the BIA hire Lauren Eby upon completion of the Digital Main Street contract, to provide social media support, facilitate workshops and support/guidance to BIA members, at $20/hr for 8-10hrs/week.

    Carried.

8.
Reports and Updates
 

8.1
Executive Update
 

- Locals - Now OPEN
- Harbour Rose Boutique - SOLD
- Beckers/West Shore - aiming to open in April
- Billboard Signage/Advertising opportunity discussed for south of Port Elgin (facing south), 8'x16', Rental Fee $85/month.

  • Resolution #02/18/20-04
    Moved by:Sadie Shewfelt
    Seconded by:Misty Traynor

    THAT the BIA proceed with securing advertising space with GW Signs, for a billboard promoting downtown Kincardine, at the rental cost of $85/month.  Additional funds to be allotted for design of sign.

    Carried.

8.2
Council Update
 

- Budget 2020 Passed, which includes requested BIA increase
- Environmental Committee forging forward with new initiatives that include: Waterbottle stations, Film Plastics Recycling and purchase opportunities for Rain Barrels and Composters
- Parking Issue Re: 7 Acres - Being monitored by Public Works, Company was part of discussions as well
- Draft ED & Corporate Strategic Plans presented to Council February 19
- DGR - Concluded

8.3
Roundtable Discussion
 

- Bluewater Summer Playhouse and BIA to bring back Fashion Show in April - more details to follow

9.
Financial Report
 

  • Resolution #02/18/20-05
    Moved by:Misty Traynor
    Seconded by:Tonya Adams

    THAT the Accounts for Payment be accepted as prepared and presented.

    Carried.

10.
Correspondence
 

11.
Schedule of Meetings
 

Tuesday March 17, 2020
Tuesday April 21, 2020
Tuesday May 19, 2020
Tuesday June 16, 2020

12.
Adjournment
 

  • Resolution #02/18/20-06
    Moved by:Sadie Shewfelt
    Seconded by:Marie Wilson

    THAT the Kincardine BIA Board of Management adjourn at 4:55pm.

    Carried.
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