THE CORPORATION OF THE MUNICIPALITY OF KINCARDINECommittee of the Whole AgendaMonday, March 02, 2020 5:00 P.m. - 6:00 P.m.Council Chambers, Municipal Administration Centre1.Call to Order The Committee of the Whole (C O W) meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at ____ p.m. on Monday March, 2, 2020 in the Council Chambers at the Municipal Administration Centre.2.Amendments, Additions or Deletions To/From the Agenda 3.Disclosure of Pecuniary Interest and the General Nature Thereof 4.Adoption of Minutes of C O W Meetings 1.02 19 20 Draft COW Minutes.pdfMotion #THAT the minutes of the C O W meeting held on February 19, 2020 be adopted as printed.5.Items for Discussion from Council Meeting 6.Delegations 6.1Lise Morton and Fred Kuntz - Ontario Power Generation 1.OPG Delegation Request Form.pdf2.OPG Presentation Municipal Council Delegation.pdf7.Reports 7.1Public Works a.Hemson Water Rates, Public Works-2020-03 1.Hemson Water Rates - Public Works-2020-03.pdf2.Hemson Presentation.pdfThe financial plans for drinking water and wastewater are due to be updated for renewal of our licensing. Hemson Consulting was hired on approval of Council to propose 2 options for the updated financial plans. Option 1 is Status Quo: Maintain separate rates for Kincardine and Tiverton Water Systems. Option 2 is a Harmonized Water Structure that combines Kincardine and Tiverton into one blended water rate. Staff are recommending that Council impose Option 2 the Harmonized Water Structure. Merging the systems financially does not mean the Tiverton water system will be physically connected to the Kincardine pipeline. A report will be brought to Council at a later date to explore the options of connecting vs not connecting and the benefits or challenges operationally.b.BEC UV Equipment Pre-Selection, Public Works-2020-02 1.BEC UV Equipment Pre-Selection - Public Works-2020-02.pdfCouncil is being asked to award the request for quotation (RFQ) to Calgon Carbon, for a total cost of $111,936 including the non-refundable portion of HST. The total cost shown is for the equipment only. The pre-purchasing of this equipment will allow for the UV equipment to be ordered and available when a contractor is tendered for the installation later in 2020.c.Standpipe Booster Pumps Gen-Set Pre-Selection, Public Works-2020-01 1.Standpipe Booster Pumps Gen-Set Pre-Selection - Public Works-2020-01.pdfCouncil is being asked to award the request for quotation (RFQ) to Cummins Canada ULC, the lowest bidder for a total cost of $ 90,312 including the non-refundable portion of HST. The total cost shown is for 2 gen-sets: one for the Kincardine standpipe and one for the Tiverton standpipe. The pre-purchasing of this equipment will allow for the gen-sets to be ordered and available when a contractor is tendered for the installation later in 2020.d.Public Works 2020 Operating Tenders, Public Works-2020-05 1.Public Works 2020 Operating Tenders - Public Works-2020-05.pdfThe Public Works Department has advertised the following operating tenders and is requesting that Council award them as follows:e.Queen Street Bridge Tender, Public Works-2020-06 1.Queen Street Bridge Tender - Public Works-2020-06.pdfCouncil is being asked to award the tender for the Queen Street Bridge Reconstruction Contract No. BR236B to the lone bidder Finnbilt General Contracting Limited for a reduced tender sum of $2,645,989.38 including the non-refundable portion of HST and further that Council grant staff authority to negotiate under Policy GG 2.17, Section 17.4 as required in order to stay within the approved finance amounts. The tender was prepared and reviewed by BMROSS.7.2Other Areas of Responsibility a.Notice By-law Amendment, Clerk's-2020-02 1.Notice By-law Amendment - Clerk's-2020-02.pdf2.Municipal Notice By-law Amendment.pdfThe Municipality’s Notice By-law No. 2008 - 126 sets out that the Municipality will provide notice of matters to be considered by Council, in the Committee of the Whole section of the meeting. This notice is to be provided via the Municipality’s website and local newspapers. During the 2020 budget deliberations, Staff recommended elimination of the advertising in the newspapers. This change was accepted by Council and incorporated into the financial estimates in the budget. As a result, the Notice By-law must be amended to reflect this change. In addition to the above change, some additional notice requirements are being recommended. A draft by-law reflecting the modifications forms part of the report.b.Health & Safety Policy Statement, CAO's-2020-01 1.Health and Safety Policy Statement - CAO's-2020-01.pdf2.MKHS 101 - Health and Safety Policy Statement.pdfThe purpose of this report is to obtain approval for the updated Health & Safety Policy Statement which is the overarching document that will guide the health and safety program at the Municipality of Kincardine. The Health & Safety Policy Statement will be signed by the CAO and communicated to all staff upon approval. As previously reported this year, improvements are currently being made to the Health & Safety Manual at the Municipality of Kincardine. The current Health & Safety Manual is one document that holds all policies, guidelines and forms and it was identified that it required some updates. The new corporate Health & Safety Manual will consist of an updated overarching Health & Safety Policy Statement and will be accompanied by a number of individual procedures that will address compliance, awareness, training & operational requirements. The purpose of a Health & Safety Policy Statement is to ensure that the employer is in compliance the Occupational Health & Safety Act (OHSA) and its regulations and it provides guidelines for establishing and implementing procedures that will reduce workplace hazards, reduce the risk of injury and promote worker health. Upon approval, this Health & Safety Policy Statement will be signed by the Chief Administrative Officer each year and will be posted on all Health & Safety Boards throughout the Municipality of Kincardine workplaces and will be communicated to all staff.7.3County Council Update 8.Consent Agenda Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.8.1Recommended Motions 8.2Recommended By-laws a.Road Dedication (PIN 33302-0022 - North Line) By-law 1.road dedication PIN 33302-0022.pdfIn 2013 Council passed a road dedication by-law for several parcels of land. Due to the parcels being under different ownership names (Municipality, Township, Public Authority etc.) the by-law could not be registered on title. The parcel of land identified as PIN 33302-0022 aka North Line is required to be established as part of the Municipality's public highway system. And further assumed and dedicated for road purposes. Upon approval of the by-law it will be registered therefore providing adjacent properties frontage on an open and maintained municipal roadway. THAT the "Road Dedication (PIN 33302-0022 - North Line) By-law" be deemed to be read a first, second, and third time, finally passed and numbered as By-law No. 2020 - AND FURTHER THAT the Mayor and CAO have authority to sign all required documents. b.Road Dedication (PIN 33294-0418 - Victoria Street) By-law 1.road dedication PIN 33294-0418.pdfA title search was completed for PIN 33294-0418 aka Victoria Street. The roadway is currently maintained as part of the municipal roadway, therefore, a by-law establishing the road as part of the Municipality's public highway network and further assuming and dedicating the land for road purposes is required. Upon approval of the by-law it will be registered therefore providing the adjacent properties frontage on an open and maintained municipal roadway. Therefore, the No Demand for Municipal Services Agreement can be released on title from Part Lot 58 Con A Kincardine, Part 3, 3R3036, Municipality of Kincardine. THAT the "Road Dedication (PIN 33294-0418 - Victoria Street) By-law" be deemed to be read a first, second, and third time, finally passed and numbered as By-law No. 2020 - FURTHER THAT the No Demand for Municipal Services Agreement be release on title from PT LT 58 CON A KINCARDINE PT 3, 3R3036; T/W R392768; KINCARDINE AND FURTHER THAT the Mayor and CAO have authority to sign all required documents. 8.3Statistical Reports Recommendation: Receive and file statistical reports.a.Saugeen Mobility and Regional Transit 2020 Municipal Contributions 1.2020 SMART Municipal Contributions.pdfb.Saugeen Mobility and Regional Transit 2020 Operational Budget 1.2020 SMART Operational Budget.pdf8.4Minutes of Committees and Boards Recommendation: Receive and file minutes.a.Saugeen Valley Conservation Authority, December 11, 2019 1.2019 12 11 SVCA Minutes.pdfa.Saugeen Valley Conservation Authority 2020 Meeting Schedule 1.SVCA 2020 Authority Meeting Schedule.pdfb.Bruce Area Solid Waste Recycling, December 12, 2019 1.2019 12 12 BASWR Minutes.pdfc.Arts, Culture, Heritage Committee, January 7, 2020 1.2020 01 07 Arts, Culture, Heritage Minutes.pdfd.Saugeen Mobility and Regional Transit, January 14, 2020 1.2020 01 14 SMART Minutes.pdfe.Accessibility Advisory Committee, February 11, 2020 1.2020 02 11 Accessibility Advisory Committee Minutes Draft.pdf8.5Communications Recommendation: Receive and file all communicationsa.Association of Municipalities of Ontario a.AMO Watchfile February 13, 2020 1.2020 02 13 AMO Watchfile.pdfb.AMO Watchfile February 20, 2020 1.2020 02 20 AMO Watchfile.pdfc.Employment Services Prototype Service Managers: No Municipal Applicants Selected 1.2020 02 14 Employment Services Prototype Service Managers_ No Municipal Applicants Selected.pdfb.Ontario Power Generation a.Ontario Power Generation's (OPG) Deep Geologic Repository for Low and Intermediate Level Radioactive Waste (L&ILW DGR) Project 1.2020 02 20 Ontario Power Generation's (OPG) Deep Geologic Repository Project.pdfb.February 2020 OPG in Bruce County Community Update 1.Februrary 2020 OPG in Bruce County Community Update.pdfc.Ministry of Municipal Affairs and Housing - Municipal Modernization Program 1.2020 02 24 Municipal Modernization Program Approval Letter.pdfd.Office of the Premier - Municipality of Kincardine Resolution re: Landfills 1.2020 02 10 MOK resolution re_ Landfills.pdfe.Bruce Power - Bruce Power Sustainability Report 1.2020 01 06 Bruce Power Sustainability Report.pdff.County of Bruce - Directors Orders Lifted at Brucelea Haven Long-Term Care Home 1.2020 02 21 Directors Orders Lifted at Brucelea Haven Long-Term Care Home.pdfg.Township of Huron-Kinloss - Nuclear Waste Community Advisory Committee Public Meeting 1.2020 03 03 Huron-Kinloss Nuclear Waste Community Advisory Committee Public Meeting.pdfh.Resolutions other Municipalities a.County of Frontenac - Resolution of Support for Conservation Authorities 1.County of Frontenac - Resolution of Support for Conservation Authorities.pdfb.County of Peterborough - Bill 156 Security from Trespass and Protecting Food Safety Act 1.County of Peterborough - Bill 156 Security from Trespass and Protecting Food Safety Act.pdfc.County of Haliburton - Tourism Oriented Destination Signage Fee Increase 1.County of Haliburton - Tourism Oriented Destination Signage Fee Increase.pdfd.Northumberland County - Conservation Authorities 1.Northumberland County - Conservation Authorities.pdfe.Township of Madoc a.Letter of Support for Bill 156 1.Township of Madoc - Letter of Support for Bill 156 - Security from Trespass and Protecting Food Safety Act.pdfb.Resolution from the Township of Springwater - Conservation Authorities 1.Township of Madoc - Resolution from the Township of Springwater - Conservation Authorities.pdfc.Town of Tecumseh Resolution on 911 misdials 1.Township of Madoc - Town of Tecumseh Resolution on 911 misdials.pdff.Township of Puslinch a.Bill 132 Aggregate Resources Act 1.Township of Puslinch - Bill 132 Aggregate Resources Act.pdfb.Support for Ministers to Allow for Electronic Delegation 1.Township of Puslinch - Support for ministers to allow for electronic delegation.pdfg.Town of Bracebridge - Motion for Support for Ban of Single-Use Disposable Wipes 1.Town of Bracebridge - Motion for Support for Ban of Single-Use Disposable Wipes.pdf9.Adjournment Motion #THAT this COW adjourn atNo Item Selected This item has no attachments1.OPG Delegation Request Form.pdf2.OPG Presentation Municipal Council Delegation.pdf1.2020 SMART Municipal Contributions.pdf1.2020 SMART Operational Budget.pdf1.2019 12 11 SVCA Minutes.pdf1.SVCA 2020 Authority Meeting Schedule.pdf1.2019 12 12 BASWR Minutes.pdf1.2020 01 07 Arts, Culture, Heritage Minutes.pdf1.2020 01 14 SMART Minutes.pdf1.2020 02 11 Accessibility Advisory Committee Minutes Draft.pdf1.2020 02 13 AMO Watchfile.pdf1.2020 02 20 AMO Watchfile.pdf1.2020 02 14 Employment Services Prototype Service Managers_ No Municipal Applicants Selected.pdf1.2020 02 20 Ontario Power Generation's (OPG) Deep Geologic Repository Project.pdf1.Februrary 2020 OPG in Bruce County Community Update.pdf1.2020 02 24 Municipal Modernization Program Approval Letter.pdf1.2020 02 10 MOK resolution re_ Landfills.pdf1.2020 01 06 Bruce Power Sustainability Report.pdf1.2020 02 21 Directors Orders Lifted at Brucelea Haven Long-Term Care Home.pdf1.2020 03 03 Huron-Kinloss Nuclear Waste Community Advisory Committee Public Meeting.pdf1.County of Frontenac - Resolution of Support for Conservation Authorities.pdf1.County of Peterborough - Bill 156 Security from Trespass and Protecting Food Safety Act.pdf1.County of Haliburton - Tourism Oriented Destination Signage Fee Increase.pdf1.Northumberland County - Conservation Authorities.pdf1.Township of Madoc - Letter of Support for Bill 156 - Security from Trespass and Protecting Food Safety Act.pdf1.Township of Madoc - Resolution from the Township of Springwater - Conservation Authorities.pdf1.Township of Madoc - Town of Tecumseh Resolution on 911 misdials.pdf1.Township of Puslinch - Bill 132 Aggregate Resources Act.pdf1.Township of Puslinch - Support for ministers to allow for electronic delegation.pdf1.Town of Bracebridge - Motion for Support for Ban of Single-Use Disposable Wipes.pdf1.02 19 20 Draft COW Minutes.pdf1.road dedication PIN 33302-0022.pdf1.road dedication PIN 33294-0418.pdf1.Hemson Water Rates - Public Works-2020-03.pdf2.Hemson Presentation.pdf1.BEC UV Equipment Pre-Selection - Public Works-2020-02.pdf1.Standpipe Booster Pumps Gen-Set Pre-Selection - Public Works-2020-01.pdf1.Public Works 2020 Operating Tenders - Public Works-2020-05.pdf1.Queen Street Bridge Tender - Public Works-2020-06.pdf1.Notice By-law Amendment - Clerk's-2020-02.pdf2.Municipal Notice By-law Amendment.pdf1.Health and Safety Policy Statement - CAO's-2020-01.pdf2.MKHS 101 - Health and Safety Policy Statement.pdf