THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Council Minutes

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Council Chambers, Municipal Administration Centre
Council Present
  • Mayor Kenneth Craig
  • Deputy Mayor Andrea Clarke
  • Councillor Beth Blackwell
  • Councillor Rory Cavanagh
  • Councillor Mike Hinchberger
  • Councillor Doug Kennedy
  • Councillor Jennifer Prenger
  • Councillor Amanda Steinhoff-Gray
  • Councillor Bill Stewart
Staff Present
  • Jillene Bellchamber-Glazier, Chief Administrative Officer
  • Lorie Fioze, Manager Strategic Initiatives
  • Jayne Jagelewski, Director of Community Services
  • Dwayne McNab, Manager of Development Services
  • Nicole Bauman, Legislative Services Administrative Assistant
  • Tracey Guy, Deputy Clerk

1.
Call to Order/Roll Call

 

Mayor Craig called to order the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine at 5:00 p.m. on January 24, 2024 in the Council Chambers at the Municipal Administration Centre.

Note: Some Council Members and Staff attended electronically.

1.1
Land Acknowledgment Statement

 

Deputy Mayor Clarke opened the meeting with the Land Acknowledgment Statement.

2.
Amendments, Additions or Deletions To/From the Agenda

 
  • Resolution #1/24/24 - 01
    Moved by:Bill Stewart
    Seconded by:Jennifer Prenger

    That the following be added to the agenda:

    1 - 6.2 b. - Motion re: Saugeen Valley Conservation Authority Altering Fees

    Carried.
  • Resolution #1/24/24 - 02
    Moved by:Amanda Steinhoff-Gray
    Seconded by:Doug Kennedy

    That the following be added to the agenda:

    1 - 6.2 c. - Motion re: Extending January 29, 2024 Special Meeting Time

    Carried.

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

None disclosed.

4.
Adoption of Minutes from Regular and Special Meetings of Council 

This item has attachments. 
1.Post-Meeting Minutes - Council Meeting_Jan10_2024 - English.pdf
  • Resolution #1/24/24 - 03
    Moved by:Bill Stewart
    Seconded by:Rory Cavanagh

    That the minutes of the Council meetings held on January 10, 2024 be adopted as printed.

    Carried.

5.
Matters for Discussion and Direction

 

5.1
Staff Reports

 

a.
Secord Monument Proposed Process, Strategic Initiatives-2024-02

This item has attachments. 
1.Secord Monument Proposed Process - Strategic Initiatives-2024-02.pdf

Councillor Stewart requested a Recorded Vote.

  • Resolution #1/24/24 - 04
    Moved by:Andrea Clarke
    Seconded by:Mike Hinchberger

    That Council direct staff to hire an external consultant(s) to provide advice on the process and to assist in the facilitation of a public engagement process regarding equity, diversity and inclusion, to assist Council in its decision-making related to the Secord Monument; and

    That Council approve the budget for external support for this advice and assistance with the process for an amount not to exceed $15,000 from the contingency fund.

    Yes (8)Doug Kennedy, Andrea Clarke, Beth Blackwell, Kenneth Craig, Mike Hinchberger, Rory Cavanagh, Jennifer Prenger, and Amanda Steinhoff-Gray
    No (1)Bill Stewart
    Carried.

b.
Cleaning Services Contract Award – CS- 2023-18, Parks Facilities-2024-02

This item has attachments. 
1.Cleaning Services Contract Award - Community Services - Parks Facilities-2024-02.pdf
  • Resolution #1/24/24 - 05
    Moved by:Rory Cavanagh
    Seconded by:Amanda Steinhoff-Gray

    That Council award the contract for Cleaning Services of Various Municipal Facilities to Clean Crysta Services Inc in the amount of $174,555 for a 3-year term.

    Carried.

5.2
Addendum Items

 

6.
Matters for Decision

 

6.1
Notice of Motion - At the Meeting

 

None.

6.2
Motions

 

a.
Appoint Acting Clerk

 
  • Resolution #1/24/24 - 06
    Moved by:Jennifer Prenger
    Seconded by:Beth Blackwell

    That Chief Administrative Officer Jillene Bellchamber-Glazier be appointed Acting Clerk, when it is necessary for the Clerk to leave the meeting, for the purpose of taking minutes for the January 24, 2024 closed and open meetings.

    Carried.

b.
Saugeen Valley Conservation Authority Altering Fees Motion

 
  • Resolution #1/24/24 - 07
    Moved by:Bill Stewart
    Seconded by:Jennifer Prenger

    That Council instructs staff to write a letter to the Ministry of Natural Resources and Forestry opposing the directive mandating conservation authorities to not alter fees related to planning, development and permitting for the 2024 calendar year; and

    Further, that a copy of this letter be forwarded to the MPP.

    Carried.

c.
Extending January 29, 2024 Special Meeting Time

 
  • Resolution #1/24/24 - 08
    Moved by:Amanda Steinhoff-Gray
    Seconded by:Doug Kennedy

    That the time for the Special Council Meeting on January 29th, 2024, be extended from 9:00 am to 2:30 pm and return at 3:30 pm until the end of business, no later than 6:00 pm.

    Carried.

6.3
Consideration of By-laws

 

a.
Council Committee Appointment Amendment (3) By-law

This item has attachments. 
1.Amend Council Committee Appointment By-law (3).pdf
  • Resolution #1/24/24 - 09
    Moved by:Rory Cavanagh
    Seconded by:Beth Blackwell

    That the “Council Committee Appointment (2023) Amendment (3) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 010.

    Carried.

b.
Award Tender No.CS-2023-18 Cleaning Contract By-law

This item has attachments. 
1.Cleaning Services Tender By-law.pdf
  • Resolution #1/24/24 - 10
    Moved by:Jennifer Prenger
    Seconded by:Bill Stewart

    That the “Award Tender No.CS-2023-18 Cleaning Contract By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 011.

    Carried.

7.
Matters for Information

 

7.1
Consent Agenda

 

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.
Statistical and Information Reports

 

b.
Minutes of Committees and Boards

 

c.
Communications

 
a.
Association of Municipalities of Ontario
 
b.
Bruce County Development Charges now in effect
This item has attachments. 
1.2024 01 05 Bruce County Development Charges now in effect.pdf
c.
United Way Coldest Night of the Year
This item has attachments. 
1.Mayor and Council of Kincardine.pdf
d.
Motions other Municipalities
 

d.
Acceptance of Consent Agenda

 
  • Resolution #1/24/24 - 11
    Moved by:Mike Hinchberger
    Seconded by:Beth Blackwell

    That Council approve the recommendations contained in the consent agenda dated January 24, 2024 and direct staff to proceed with all necessary administrative actions.

    Carried.

7.2
Members of Council General Announcements

 

7.3
Chief Administrative Officer Announcements

 

8.
Closed Session

 
  • Resolution #1/24/24 - 12
    Moved by:Andrea Clarke
    Seconded by:Jennifer Prenger

    That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

    1) The Closed Session minutes dated January 10, 2024;

    2) Labour relations or employee negotiations (Review of Municipal Reorganization);

    3) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (legal opinion);

    4) Labour relations or employee negotiations (Negotiations with Firefighters); and

    Further, that Council return to Regular open meeting upon completion.

    Carried.

8.1
Matters Arising from Closed Session

 

Mayor Craig reported that Council held a closed session pursuant to Section 239 (2) of the Municipal Act, 2001, and:

1.  Approved the closed session minutes dated January 10, 2024;

2.  Report regarding the Review of Municipal Reorganization was provided for information.

3.  Legal advise that is subject to solicitor-client privilege and direction was provided for information.

4.  Report regarding employee negotiations with Firefighters was provided for information.

9.
Confirmatory By-law

 
  • Resolution #1/24/24 - 13
    Moved by:Rory Cavanagh
    Seconded by:Mike Hinchberger

    That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of January 24, 2024 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 012.

    Carried.

10.
Adjournment

 
  • Resolution #1/24/24 - 14
    Moved by:Andrea Clarke
    Seconded by:Doug Kennedy

    That this Council Meeting adjourn at 7:31 p.m.

    Carried.
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