THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Council Minutes

Wednesday, July 05, 2023

5:00 P.m. - 6:00 P.m.

Council Chambers, Municipal Administration Centre

Council Present

• Mayor Kenneth Craig
• Deputy Mayor Andrea Clarke
• Councillor Beth Blackwell
• Councillor Rory Cavanagh
• Councillor Mike Hinchberger
• Councillor Doug Kennedy
• Councillor Jennifer Prenger
• Councillor Amanda Steinhoff-Gray
• Councillor Bill Stewart

Staff Present

• Jillene Bellchamber-Glazier, Chief Administrative Officer
• Jennifer Lawrie, Manager of Legislative Services/Clerk
• Roxana Baumann, Director of Corporate Services
• Lorie Fioze, Manager Strategic Initiatives
• Leanne Gowing, Manager of Human Resources
• Karen Kieffer, Manager of Recreation
• Nicole Bauman, Legislative Services Administrative Assistant

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1.

Call to Order

Mayor Kenneth Craig called to order the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine at 5:00 p.m. on July 5, 2023 in the Council Chambers at the Municipal Administration Centre.

1.1

Land Acknowledgment Statement

Mayor Craig opened the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

None.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Name: Beth Blackwell
Item of Business: 8.1 Facility Booking (Non Profit) Policy By-law
General Nature of Interest: Employed by a non-profit / charitable organization 

Name: Beth Blackwell
Item of Business: 10.4 Community Investment Grant Policy By-law
General Nature of Interest: employed by a non/profit charitable organization

Councillor Blackwell left the Council table and did not comment on the business items while these matters were considered.

4.

Public Forum

There were no registrants for Public Forum.

5.

Adoption of Minutes from Regular and Special Meetings of Council 

• Resolution # 07/05/23 - 01
  Moved by: Andrea Clarke
  Seconded by: Rory Cavanagh

  That the minutes of the Council meetings held on June 19, 2023 be adopted as printed.

  Carried.

6.

Presentations and Petitions

7.

Motions and Notice of Motions

7.1

Notice of Motion

None.

8.

Consideration of By-laws

8.1

Facility Booking (Non Profit) Policy By-law

• Resolution # 07/05/23 - 02
  Moved by: Amanda Steinhoff-Gray
  Seconded by: Doug Kennedy

  That the “Facility Booking (Non Profit) Policy By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 109.

  Postpone.
• Amendment:
  Resolution # 07/05/23 - 03
  Moved by: Doug Kennedy
  Seconded by: Amanda Steinhoff-Gray

  That the motion be postponed until the first meeting in October. 

  Carried.

9.

Move into Committee of the Whole

• Resolution # 07/05/23 - 04
  Moved by: Beth Blackwell
  Seconded by: Bill Stewart

  THAT Council move into Committee of Whole Meeting and upon completion return to Council.

  Carried.

10.

Matters Arising from Committee of the Whole

10.1

Consent Agenda

• Resolution # 07/05/23 - 05
  Moved by: Amanda Steinhoff-Gray
  Seconded by: Doug Kennedy

  That Council approve the recommendations contained in the consent agenda dated July 5, 2023 and direct staff to proceed with all necessary administrative actions except for

  • 7.4 ef, 7.4 ej, 7.4 eo -  Motions re Amendments to the Highway Traffic Act - bring back motion to a future meeting.
  Carried.

10.2

Vesting of Failed Tax Sale Properties

• Resolution # 07/05/23 - 06
  Moved by: Beth Blackwell
  Seconded by: Bill Stewart

  That Council authorize the vesting of the vacant property with Roll No. 4108-220-002-11700-0000 in accordance with Section 379(7.1) of the Municipal Act; and

  Further, that Council authorize Staff to write off taxes in the amount of $39,015.22 on lands vested by the municipality for the vested properties listed in Schedule A, in accordance with Section 354(2)(a) and (3) of the Municipal Act.

  Carried.

10.3

Election Signs By-law Review

• Resolution # 07/05/23 - 07
  Moved by: Jennifer Prenger
  Seconded by: Mike Hinchberger

  That Council receive Report Legislatives Services 2023-14; and

  That Staff be directed to review the Election Sign By-law prior to the 2026 Municipal Election and direct staff to investigate and promote environmentally friendly election signs in future elections; and further

  That the Municipality demonstrate leadership and reduce with a view to eliminating the use of similar temporary signs as a method of communication.

  Carried.

10.4

Community Investment Grant Policy By-law

• Resolution # 07/05/23 - 08
  Moved by: Rory Cavanagh
  Seconded by: Amanda Steinhoff-Gray

  That the “Community Investment Grant Policy By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 110.

  Carried.

10.5

The At Fault False Alarm By-law

• Resolution # 07/05/23 - 09
  Moved by: Doug Kennedy
  Seconded by: Beth Blackwell

  That the “The At Fault False Alarm By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 111.

  Carried.

10.6

Delegation of Powers and Duties (Signing Officers) By-law

• Resolution # 07/05/23 - 10
  Moved by: Bill Stewart
  Seconded by: Jennifer Prenger

  That the “Delegation of Powers and Duties (Signing Officers) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 112.

  Carried.

10.7

Sale and Disposition of Land Policy By-law

• Resolution # 07/05/23 - 11
  Moved by: Mike Hinchberger
  Seconded by: Andrea Clarke

  That the “Sale and Disposition of Land Policy By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 113.

  Carried.

10.8

Pregnancy and Parental Leave for Council Members Policy By-law

• Resolution # 07/05/23 - 12
  Moved by: Rory Cavanagh
  Seconded by: Amanda Steinhoff-Gray

  That the “Pregnancy and Parental Leave for Council Members Policy By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 114.

  Carried.

11.

Members of Council General Announcements

12.

Chief Administrative Officer Announcements

13.

Closed Meeting if Required

• Resolution # 07/05/23 - 13
  Moved by: Doug Kennedy
  Seconded by: Beth Blackwell

  THAT Council move into closed meeting for the purpose of considering of considering litigation or potential litigation, including matter before administrative tribunals (two Human Resources Matters), pursuant to Section 239 (2) of the Municipal Act, 2001, as amended;

  AND FURTHER THAT Council return to regular open meeting upon completion.

  Carried.

14.

Matters Arising from Closed Session

Councillor Prenger left the meeting during closed session at 6:45 p.m. 

Mayor Craig reported that closed meeting for the purpose of considering of considering litigation or potential litigation, including matter before administrative tribunals (two Human Resources Matters), pursuant to Section 239 (2) of the Municipal Act, 2001. Direction was provided to Staff on one Human Resources Matter and the other Matter was for information only and no direction was provided.

15.

Confirmatory By-law

• Resolution # 07/05/23 - 14
  Moved by: Bill Stewart
  Seconded by: Mike Hinchberger

  THAT the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of July 5, 2023 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2023 - 115.

  Carried.

16.

Adjournment

• Resolution # 07/05/23 - 15
  Moved by: Andrea Clarke
  Seconded by: Rory Cavanagh

  THAT this Council adjourn at 6:55 p.m.

  Carried.