THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Council Minutes

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Council Chambers, Municipal Administration Centre
Council Present
  • Mayor Kenneth Craig
  • Deputy Mayor Andrea Clarke
  • Councillor Beth Blackwell
  • Councillor Rory Cavanagh
  • Councillor Mike Hinchberger
  • Councillor Jennifer Prenger
  • Councillor Amanda Steinhoff-Gray
  • Councillor Bill Stewart
Staff Present
  • Jillene Bellchamber-Glazier, Chief Administrative Officer
  • Jennifer Lawrie, Manager of Legislative Services/Clerk
  • Roxana Baumann, Director of Corporate Services
  • Lorie Fioze, Manager Strategic Initiatives
  • Leanne Gowing, Manager of Human Resources
  • Michel DiGiovanni, Manager, Parks and Facilities
  • Dwayne McNab, Manager of Development Services
  • Nicole Bauman, Legislative Services Administrative Assistant
  • Emily Lutz, Records Management Clerk

1.
Call to Order/Roll Call

 

Mayor Craig called to order the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine at 5:00 p.m. on September 25, 2024 in the Council Chambers at the Municipal Administration Centre.

1.1
Land Acknowledgment Statement

 

Councillor Blackwell opened the meeting with the Land Acknowledgment Statement.

2.
Amendments, Additions or Deletions To/From the Agenda

 
  • Resolution #09/25/24 - 01
    Moved by:Mike Hinchberger
    Seconded by:Amanda Steinhoff-Gray

     That Council approve the following amendment to the agenda:

    1.    9. Closed Session - Add a reason to go into Closed Session – 4. Litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (potential litigation); and
    2.    Closed Session – Add 4.3 Potential Litigation.

    Carried.

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

None disclosed. 

4.
Adoption of Minutes from Regular and Special Meetings of Council 

This item has attachments. 
1.Post-Meeting Minutes - Council Meeting_Sep11_2024 - English.pdf
  • Resolution #09/25/24 - 02
    Moved by:Rory Cavanagh
    Seconded by:Beth Blackwell

    That the minutes of the Council meetings held on September 11, 2024 be adopted as printed.

    Carried.

5.
Matters for Public Participation

 

6.
Matters for Discussion and Direction

 

6.1
Staff Reports

 

a.
2025 Budget Plan Report, Financial Services-2024-18

This item has attachments. 
1.2025 Budget Plan Report - Financial Services-2024-18.pdf
2.Budget Process Flowchart.pdf
3.2024_Municipality_of_Kincardine_Budget_Survey.pdf
4.BT Legacy Fund.pdf
5.New FTE Summary.pdf

This item was deferred until the October 9, 2024 meeting.

b.
Audit Services RFP Award, Financial Services-2024-19

This item has attachments. 
1.Audit Services RFP - Financial Services-2024-19.pdf
  • Resolution #09/25/24 - 03
    Moved by:Mike Hinchberger
    Seconded by:Amanda Steinhoff-Gray

    That in consideration of Staff Report Financial Services-2024-19 respecting the Award of RFP TR2024-01 for the provision of external audit services and the appointment of a municipal auditor, Council awards RFP TR2024-01 to KPMG LLP for a total 3-year contract cost of $165,180, excluding HST and directs staff to bring forward a by-law to authorize the Mayor and Clerk to execute the agreement; and

    That Council authorizes KPMG LLP as the Municipality of Kincardine’s auditor for a period not exceeding five years.

    Carried.

c.
Bluewater Trailer Park, Parks Facilities-2024-20

This item has attachments. 
1.Bluewater Trailer Park - Parks Facilities-2024-20.pdf
2.Bluewater Campground Agreement 2024.pdf
  • Resolution #09/25/24 - 04
    Moved by:Mike Hinchberger
    Seconded by:Jennifer Prenger

    That Council approves a three-year agreement with Lisa Stacey for the purposes of management of the Bluewater Trailer Park with an expiry date of October 31, 2027.

    Yes (6)Beth Blackwell, Kenneth Craig, Mike Hinchberger, Rory Cavanagh, Jennifer Prenger, and Amanda Steinhoff-Gray
    No (2)Bill Stewart, and Andrea Clarke
    Carried.
  • Amendment:
    Resolution #09/25/24 - 05
    Moved by:Bill Stewart
    Seconded by:Andrea Clarke

    That the motion be amended to replace the words "expiry" with "renewal".

    Defeated.

d.
Great Lakes Local Action Fund, Parks Facilities-2024-21

This item has attachments. 
1.Great Lakes Local Action Fund - Parks Facilities-2024-21.pdf
  • Resolution #09/25/24 - 06
    Moved by:Rory Cavanagh
    Seconded by:Mike Hinchberger

    That Council approve a submission to the Great Lakes Local Action Fund in the amount of $100,000 for the purposes of enhancing Station Beach boardwalk area.

    Carried.

e.
Council Vacancy – Committee Vacancies, Legislative Services-2024-25

This item has attachments. 
1.Council Vacancy - Committee Vacancies - Legislative Services-2024-25.pdf
  • Resolution #09/25/24 - 07
    Moved by:Rory Cavanagh
    Seconded by:Beth Blackwell

    That Council appoint Councillor Hinchberger to the Saugeen Mobility and Regional Transit Board for a term of 4 months; and 

    That Council appoint Councillor Prenger to the Bruce Area Solid Waste Recycling Board for a term of 4 months; and

    That Council appoint Councillor Cavanagh  to the Community Investment Grant Review Team for a term of 4 months.

    Carried.

6.2
Addendum Items

 

None.

7.
Matters for Decision

 

7.1
Notice of Motion - At the Meeting

 

Mayor Craig provided Notice of Motion regarding Council Composition. This motion will be considered at the October 9, 2024 meeting.

7.2
Consideration of By-laws

 

a.
Appointment By-law Enforcement & Property Standard Officers 2024 By-law

This item has attachments. 
1.Development Services as By-law Enforcement Officers.pdf
  • Resolution #09/25/24 - 08
    Moved by:Rory Cavanagh
    Seconded by:Mike Hinchberger

    That the “Appointment By-law Enforcement & Property Standard Officers 2024 By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 130.

    Carried.

b.
Zachary Nisbett Fire Prevention Officer Appointment By-law

This item has attachments. 
1.Appoint Fire Prevention Officer - Zac Nisbett.pdf
  • Resolution #09/25/24 - 09
    Moved by:Rory Cavanagh
    Seconded by:Amanda Steinhoff-Gray

    That the “Zachary Nisbett Fire Prevention Officer Appointment By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 131.

    Carried.

c.
Motion to Pass By-laws

This item has attachments. 
1.Audit Services RFP Agreement By-law.pdf
2.Amend Council Committee Appointment By-law (7).pdf
3.Bluewater Trailer Park - Lisa Stacey - Agreement By-law.pdf
  • Resolution #09/25/24 - 10
    Moved by:Mike Hinchberger
    Seconded by:Rory Cavanagh

    That the following By-laws are hereby read a first, second and third time, and finally passed this 25th day of September, 2024:

    1. Award the Audit Services (RFP TR-2024-01) By-law 2024 - 132;

    2. Council Committee Appointment (2023) Amendment (7) By-law 2024 - 133; and

    3. Lisa Stacey Bluewater Trailer Park Agreement (2024) By-law 2024 - 134.

    Carried.

8.
Matters for Information

 

8.1
Consent Agenda

 

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.
Statistical and Information Reports

 

b.
Communications

 
a.
Association of Municipalities Ontario
 
b.
Bruce County Museum and Cultural Centre - Fall Exhibits Open September 16
This item has attachments. 
1.Bruce County Museum and Cultural Centre - Fall Exhibits Open September 16.pdf
c.
Emily Gaudreau - Trail from Tiverton to the lake
This item has attachments. 
1.Emily Gaudreau - Trail from Tiverton to the lake.pdf
d.
Janice McKean and Art Wiebe - Congratulations!
This item has attachments. 
1.Janice McKean and Art Wiebe - Congratulations.pdf
e.
Ministry of Seniors and Accessibility - 2024 Ontario Senior Achievement Award
This item has attachments. 
1.Ministry for Seniors and Accessibility - 2024 Ontario Senior Achievement Award.pdf
f.
Saugeen Conservation - General Manager Secretary-Treasurer Appointment
This item has attachments. 
1.Saugeen Conservation - General Manager Secretary-Treasurer Appointment.pdf
g.
Saugeen Mobility Virtual Townhall
This item has attachments. 
1.Saugeen Mobility Virtual Townhall.pdf
h.
Motions Other Municipalities
 

c.
Acceptance of Consent Agenda

 
  • Resolution #09/25/24 - 11
    Moved by:Rory Cavanagh
    Seconded by:Mike Hinchberger

    That Council approve the recommendations contained in the consent agenda dated September 25, 2024 and direct staff to proceed with all necessary administrative actions.

    Carried.

8.2
Members of Council General Announcements

 

8.3
Chief Administrative Officer Announcements

 

9.
Closed Session (If Required)

 
  • Resolution #09/25/24 - 12
    Moved by:Beth Blackwell
    Seconded by:Mike Hinchberger

    That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

    1) The Closed Session minutes dated September 11, 2024; 

    2) Labour relations or employee negotiations regarding (2024 Market Review Results); 

    3) A proposed or pending acquisition or disposition of land by the Municipality or Local Board (Saugeen Street);

    4) Litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or Local Board, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (potential litigation); and 

    Further, that Council return to Regular open meeting upon completion.

    Carried.

9.1
Matters Arising from Closed Session

 

Mayor Craig reported that pursuant to Section 239 (2) of the Municipal Act, Council discussed the following items in Closed Session:

1) The Closed Session minutes dated September 11, 2024 were approved;

2) Direction was provided regarding the 2024 Market Review Results; and

3) Direction was provided to Staff regarding a proposed or pending acquisition or disposition of land on Saugeen Street; and

4) The Potential Litigation matter was provided for information.

10.
Confirmatory By-law

This item has attachments. 
1.Confirmatory - September 25, 2024.pdf
  • Resolution #09/25/24 - 13
    Moved by:Rory Cavanagh
    Seconded by:Beth Blackwell

    That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of September 25, 2024 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 135.

    Carried.

11.
Adjournment

 
  • Resolution #09/25/24 - 14
    Moved by:Jennifer Prenger
    Seconded by:Mike Hinchberger

    That this Council Meeting adjourn at 7:40 p.m.

    Carried.
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