THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Council Minutes

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Council Chambers, Municipal Administration Centre
Council Present
  • Deputy Mayor Andrea Clarke
  • Councillor Beth Blackwell
  • Councillor Rory Cavanagh
  • Councillor Mike Hinchberger
  • Councillor Jennifer Prenger
  • Councillor Amanda Steinhoff-Gray
  • Councillor Bill Stewart
  • Councillor Stellina Williams
Council Absent
  • Mayor Kenneth Craig
Staff Present
  • Jillene Bellchamber-Glazier, Chief Administrative Officer
  • Jennifer Lawrie, Manager of Legislative Services/Clerk
  • Jayne Jagelewski, Director of Community Services
  • Michel DiGiovanni, Manager, Parks and Facilities
  • Anne-Marie Thomson, Manager of Recreation
  • Guy Gallant, Fire Chief
  • Adam Weishar, Director of Infrastructure and Development
  • Dwayne McNab, Manager of Development Services
  • Mark O'Leary, Manager of Environmental Services
  • Lorie Fioze, Manager Strategic Initiatives
  • Nicole Bauman, Legislative Services Administrative Assistant

1.
Call to Order/Roll Call

 

Deputy Mayor Clarke called to order the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine at 5:00 p.m. on May 28, 2025 in the Council Chambers at the Municipal Administration Centre.

1.1
Land Acknowledgment Statement

 

Councillor Cavanagh opened the meeting with the Land Acknowledgment Statement.

2.
Amendments, Additions or Deletions To/From the Agenda

 

None.

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

3.1
Rory Cavanagh 7.2 b - McKechnie Pharmacy Lease By-law

 

Have a shareholder interest in the Dr. A Cavanagh Medicine Professional Corporation that also rents in the same building. 

3.2
Rory Cavanagh 9.1 b - Kincardine Family Health Organization Lease Agreement

 

Spouse’s professional position and income, as well as having a shareholder interest in the Dr. A Cavanagh Medicine Professional Corporation. 

4.
Adoption of Minutes from Regular and Special Meetings of Council 

This item has attachments. 
1.Post-Meeting Minutes - Council Meeting_May14_2025 - English.pdf
  • Resolution #05/28/2025 - 01
    Moved by:Bill Stewart
    Seconded by:Rory Cavanagh

    That the minutes of the Council meetings held on May 14, 2025 be adopted as printed.

    Carried.

5.
Matters for Public Participation

 

5.1
Delegations and Presentations

 

a.
U13 B OMHA Provincial Championship Presentation

 

The U13 Kincardine Legion Branch 183 B team won the Ontario Minor Hockey Association championship. 

b.
Society of Energy Professionals

This item has attachments. 
1.Canada United Campaign Presentation.pdf
2.Canada United Delegation Form_Redacted.pdf

Eric Tiislere from The Society of United Professionals, presented on the Canada United Campaign. 

c.
Kincardine PRIDE

This item has attachments. 
1.PRIDE Community Impact Presentation.pdf
2.PRIDE Community Impact Delegation Form_Redacted.pdf

Jonathan Farrell from Kincardine PRIDE presented on PRIDE Community Impact.

6.
Matters for Discussion and Direction

 

6.1
Staff Reports

 

a.
Municipal Accommodation Tax, Short-Term Rental Licensing Update and Proposed Next Steps, Strategic Initiatives-2025-10

This item has attachments. 
1.MAT and STRA Licensing Update and Proposed Next Steps - Strategic Initiatives.pdf
2.Attachment 1 Kincardine Municipal Accommodation Tax Model and Application Analysis May 14 2025.pdf
3.Attachment 2 Short term rental report Municipality of Kincardine ON March 2025.pdf
4.Attachment 3 Key Themes from Hotel Operators Municipal Accommodation Tax - May 7 2025.pdf
5.MAT Financial Model McSweeney Presentation.pdf
6.Attachment 4 STRA and MAT along the Shoreline.pdf

Kevin McPhillips from McSweeney and Associates provided a presentation. 

  • Resolution #05/28/2025 - 02
    Moved by:Beth Blackwell
    Seconded by:Stellina Williams

    That staff be directed to continue the exploration of the Municipal Accommodation Tax (MAT) and Short-Term Rental Accommodation Tax (STRA) licensing as outlined in the next steps identified in Strategic Initiatives -2025-10.

    Yes (6)Stellina Williams, Beth Blackwell, Mike Hinchberger, Rory Cavanagh, Jennifer Prenger, and Amanda Steinhoff-Gray
    No (2)Bill Stewart, and Andrea Clarke
    Carried.

b.
Environmental Services Compliance Report April 2025, Environmental Services-2025-15

This item has attachments. 
1.Environmental Services Compliance Report April 2025 - Environmental Services-2025-15.pdf
2.DWQMS Management Review Action Plan 2025-Revised May 5, 2025.pdf
3.2024 Annual Report Kincardine Stormwater Collection System.pdf

c.
Road Assumption – Lakefield Estates Phase II, Development Services-2025-10

This item has attachments. 
1.Road Assumption By-law - Lakefield Estates Phase II - Development Services-2025-10.pdf
2.Block RedLined - 3M-226.pdf
  • Resolution #05/28/2025 - 03
    Moved by:Bill Stewart
    Seconded by:Mike Hinchberger

    That the Council of the Municipality of Kincardine pass a Road Assumption By-law for Blocks 45, 47, 48, 49, 51, 53, 54, 55 on Plan 3M-226 along Mahood-Johnston Drive; and

    Further that the Mayor and Clerk be authorized to execute any documents on behalf of the Municipality.

    Carried.

d.
4 Kuehner Drive – Encroachment Agreement, Development Services-2025-11

This item has attachments. 
1.Encroachment Agreement - 4 Kuehner Street - Development Services-2025-11.pdf
2.Survey - 4 Kuehner Street.pdf

Councillor Cavanagh left the Council Chambers and did not vote on this item.

  • Resolution #05/28/2025 - 04
    Moved by:Stellina Williams
    Seconded by:Beth Blackwell

    That the Council of the Municipality of Kincardine direct staff to proceed with preparing the Encroachment Agreement for 4 Kuehner Street and that the Agreement be considered at a future meeting of Council.

    Carried.

e.
Encroachment Agreement – 95 C John Street, Development Services-2025-13

This item has attachments. 
1.Encroachment Agreement - 95 C John Street - Development Services-2025-13.pdf
2.Surevy 95 C John St - 2-GA-1378 Morley.pdf

Councillor Cavanagh was not in the Council Chambers and did not vote on this item.

  • Resolution #05/28/2025 - 05
    Moved by:Jennifer Prenger
    Seconded by:Bill Stewart

    That the Council of the Municipality of Kincardine direct staff to proceed with preparing the Encroachment Agreement for 95C John Street for the existing cottage and that the agreement be considered at a future meeting of Council.

    Carried.

f.
Mackwade Subdivision Part Lot Control Exemption Application, Nyah Court Lot 6 3M-220, Development Services-2025-14

This item has attachments. 
1.Mackwade Subdivision Part Lot Control Exemption, Lot 6 3M-220 - Development Services-2025-14.pdf
2.Site Plan B18 Barrys.pdf
3.Request for Verification B18 Barrys.pdf

Councillor Cavanagh returned to the Council Chambers.

  • Resolution #05/28/2025 - 06
    Moved by:Bill Stewart
    Seconded by:Mike Hinchberger

    That Council pass a by-law to remove certain lands known as Lot 6, reference plan 3M-220 from Part Lot Control and authorize the Mayor and CAO to execute all required documentation on behalf of the Municipality.

    Carried.

g.
Playground Equipment Installation, Parks Facilities-2025-29

This item has attachments. 
1.Parkwood and Birchwood Park - Parks Facilities-2025-29 .pdf
  • Resolution #05/28/2025 - 07
    Moved by:Bill Stewart
    Seconded by:Stellina Williams

    The Council direct staff to install playground equipment at both Kin-Huron Park and Lake Huron Highlands Park; and

    That Council approve an additional $30,000 to the project budget, to be funded by the Lifecycle Reserve Fund, to ensure that both playgrounds meet the applicable accessibility requirements.

    Yes (6)Bill Stewart, Andrea Clarke, Stellina Williams, Beth Blackwell, Jennifer Prenger, and Amanda Steinhoff-Gray
    No (2)Mike Hinchberger, and Rory Cavanagh
    Carried.

7.
Matters for Decision

 

7.1
Notice of Motion - At the Meeting

 

Councillor Stewart provided a notice of motion regarding an exemption to the Development Charges By-law.

7.2
Consideration of By-laws

 

a.
Delegation of Powers and Duties Policy By-law

This item has attachments. 
1.Delegation of Powers and Duties Policy By-law.pdf
  • Resolution #05/28/2025 - 08
    Moved by:Beth Blackwell
    Seconded by:Mike Hinchberger

    That the “Delegation of Powers and Duties Policy By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 070.

    Carried.

b.
McKechnie Pharmacy Lease By-law

This item has attachments. This item has conflict.
1.McKechnie Pharmacy Lease Agreement By-law.pdf
2.McKechnie Lease Agreement.pdf
  • Rory Cavanagh declared a conflict on this item. (Have a shareholder interest in the Dr. A Cavanagh Medicine Professional Corporation that also rents in the same building. ;)

Councillor Cavanagh left the Council table.

  • Resolution #05/28/2025 - 09
    Moved by:Amanda Steinhoff-Gray
    Seconded by:Jennifer Prenger

    That the “McKechnie Pharmacy Lease Agreement (2025) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 071.

    Carried.
Councillor Cavanagh returned to the Council table.

c.
Motion to Pass By-laws

 
  • Resolution #05/28/2025 - 10
    Moved by:Beth Blackwell
    Seconded by:Bill Stewart

    That the following By-laws are hereby read a first, second and third time, and finally passed this 28th day of May, 2025:

    1. Mahood-Johnston Drive Assume as Public Highway By-law 2025 - 072

    2. Part Lot Control Exemption for Lot 6, Plan 3M-220 By-law 2025 - 073

    Carried.

8.
Matters for Information

 

8.1
Consent Agenda

 

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

Councillor Steinhoff-Gray left the Chambers

a.
Statistical and Information Reports

 

b.
Minutes of Committees and Boards

 

c.
Communications

 
a.
Association of Municipalities of Ontario
 
b.
Bruce County Museum and Cultural Centre - Exhibits
This item has attachments. 
1.Bruce County Museum and Cultural Centre - Exhibits.pdf
c.
Saugeen Habitat Collective - Response to Bill 5
This item has attachments. 
1.Saugeen Habitat Collective - Response to Bill 5.pdf
d.
Ministry of Municipal Affairs and Housing - Municipal Notification Letter
This item has attachments. 
1.Ministry of Municipal Affairs and Housing - Municipal Notification Letter.pdf
e.
OPP Crime Prevention and Community Support Bureau
This item has attachments. 
1.OPP Crime Prevention and Community Support Bureau.pdf
f.
Motions Other Municipalities
 
a.
Municipality of Chatham-Kent - Bill 5 - Risks to your Communities and Support Requested
This item has attachments. 
1.Municipality of Chatham-Kent - Bill 5 - Risks to your Communities and Support Requested.pdf
b.
Municipality of North Perth - Letter to MMAH Request to Remove Strong Mayor Powers
This item has attachments. 
1.Municipality of North Perth - Letter to MMAH request to remove strong mayor powers.pdf
c.
Town of Blue Mountains - Advocating for Reduced Provincial Tax Rate on Ontario-Made Cider
This item has attachments. 
1.Town of Blue Mountains - Advocating for Reduced Provincial Tax Rate on Ontario-Made Cider.pdf
d.
Town of Goderich - Opposition to Amendments to O.Reg 530 22 to Strong Mayor Powers
This item has attachments. 
1.Town of Goderich - Opposition to Amendments to O.Reg 530 22 to Strong Mayor Powers.pdf
e.
Town of Mattawa - Opposition for Expansion of Strong Mayor Powers
This item has attachments. 
1.Town of Mattawa - Opposition for expansion of Strong Mayor Powers.pdf
f.
Town of Shelburne - Opting out of Strong Mayor Powers
This item has attachments. 
1.Town of Shelburne - Opting out of Strong Mayor Powers.pdf
g.
Town of Shelburne - Responsible Growth and Opposition to Elements of Bill 5
This item has attachments. 
1.Town of Shelburne - Responsible Growth and Opposition to Elements of Bill 5.pdf

d.
Acceptance of Consent Agenda

 
  • Resolution #05/28/2025 - 11
    Moved by:Beth Blackwell
    Seconded by:Bill Stewart

    That Council approve the recommendations contained in the consent agenda dated May 28, 2025 and direct staff to proceed with all necessary administrative actions.

    Carried.

8.2
Members of Council General Announcements

 

8.3
Chief Administrative Officer Announcements

 

9.
Closed Session (If Required)

 
  • Resolution #05/28/2025 - 12
    Moved by:Mike Hinchberger
    Seconded by:Stellina Williams

    That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

    1) The Closed Session minutes dated May 14, 2025; 

    2) A position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Municipality (Physician Recruitment and Retention Update Considerations); 

    3) A position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Municipality (Kincardine Family Health Organization Lease);

    4) A position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Municipality (Kincardine Agricultural Society Agreement);

    5)  A position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Municipality (W.E. Thompson Lease Agreement); and

    Further, that Council return to Regular open meeting upon completion.

    Carried.

9.1
Matters Arising from Closed Session

 

a.
Report

 

The Hour of Automatic Adjournment was extended in closed session till the end of the tonight's business. 

Councillor Blackwell, Councillor Cavanagh, Councillor Prenger, Councillor Steinhoff-Gray and Councillor Williams declared a pecuniary interest in the closed session.

Deputy Mayor Clarke reported that pursuant to Section 239 (2) of the Municipal Act, Council discussed the following items in Closed Session:
1)    Closed Session Minutes dated May 14, 2025 were approved;
2)    The Physician Recruitment and Retention Update was provided for information only;
3)    Staff were directed to place a by-law on the open meeting agenda for Council’s consideration regarding the Kincardine Family Health Organization Lease Agreement;
4)    Direction was provided to Staff regarding the Kincardine Agricultural Society Agreement; and

5)    Direction was provided to Staff regarding the W. E. Thompson Lease Agreement.

b.
Kincardine Family Health Organization Lease Agreement

 This item has conflict.
  • Rory Cavanagh declared a conflict on this item. (Spouse’s professional position and income, as well as having a shareholder interest in the Dr. A Cavanagh Medicine Professional Corporation. ;)

Councillor Cavanagh left the Council table.

  • Resolution #05/28/2025 - 13
    Moved by:Bill Stewart
    Seconded by:Beth Blackwell

    That the “Kincardine Family Health Organization Agreement (2025) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 – 074.

    Carried.
Councillor Cavanagh returned to the Council table.

10.
Confirmatory By-law

 
  • Resolution #05/28/2025 - 14
    Moved by:Mike Hinchberger
    Seconded by:Rory Cavanagh

    That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of May 28, 2025 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 075.

    Carried.

11.
Adjournment

 
  • Resolution #05/28/2025 - 15
    Moved by:Bill Stewart
    Seconded by:Jennifer Prenger

    That this Council Meeting adjourn at 8:37p.m.

    Carried.
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