THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Committee of the Whole Minutes

Wednesday, August 09, 2023

5:00 P.m. - 6:00 P.m.

Council Chambers, Municipal Administration Centre

Committee of the Whole Present

Mayor Kenneth Craig
Deputy Mayor Andrea Clarke
Councillor Beth Blackwell
Councillor Rory Cavanagh
Councillor Mike Hinchberger
Councillor Doug Kennedy
Councillor Jennifer Prenger arrived at 5:05 p.m.
Councillor Amanda Steinhoff-Gray
Councillor Bill Stewart

Staff Present

Jennifer Lawrie, Manager of Legislative Services/Clerk
Roxana Baumann, Director of Corporate Services
Lorie Fioze, Manager Strategic Initiatives
Jayne Jagelewski, Director of Community Services
Karen Kieffer, Manager of Recreation
Brad Lemaich, Fire Chief
Trevor Sanderson, Manager of Parks & Facilities
Jenna Leifso, Records Management Clerk

1.
Call to Order

Mayor Kenneth Craig called to order the Committee of the Whole (C O W) meeting of the Council of The Corporation of the Municipality of Kincardine at 5:04 p.m. on August 9, 2023 in the Council Chambers at the Municipal Administration Centre.

Note: Some Council Members and Staff are attending electronically.

2.
Amendments, Additions or Deletions To/From the Agenda

None.

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

Name: Andrea Clarke
Item of Business: 7.2 a Advertising and Partnership Program & 7.2 d Kincardine Bulldogs Agreement
General Nature of Interest: Advertises with the Municipality.

Deputy Mayor Clarke left the Council table and did not comment on the business items while these matters were considered.

4.
Adoption of Minutes of C O W Meetings

1.Post-Meeting Minutes - Committee of the Whole - 2nd Meeting of Month_Jul10_2023 - English.pdf

Resolution #08/09/23 COW - 01
Moved by:Rory Cavanagh
Seconded by:Amanda Steinhoff-Gray
That the minutes of the C O W meeting held on July 10, 2023 be adopted as printed.
Carried.

5.
Items for Discussion from Council Meeting

None.

6.
Delegations

6.1
Barb Fisher, Friends of the Kincardine Pavilion

1.Kincardine Pavilion Update - August 2023.pdf

Barb Fisher from Friends of the Kincardine Pavilion Group provided an update to the Council as part of Council's external partner orientation. The presentation included the history of the Pavilion, the current operation and sustainability.

7.
Reports

7.1
Corporate Services

a.
Facility Accessibility Design Standards (FADS), Legislative Services-2023-16

1.London Facility Accessibility Design Standards (FADS) - Legislative Services-2023-16.pdf

2.2007 Facility Accessibility Design Standards.pdf

3.Scope of City of 2021 London FADS.pdf

Resolution #08/09/23 COW - 02
Moved by:Doug Kennedy
Seconded by:Beth Blackwell
That Committee of Whole recommend to Council that The Corporation of the Municipality of Kincardine adopt the City of London’s Facility Accessibility Design Standard for municipally-owned facilities to help support and achieve the goals of accessibility and inclusion; and

Further, that the Council may opt not to follow the Facility Accessibility Design Standard if it is not technically and economically feasible to do so.
Carried.

b.
Draft Procedural By-law, Legislative Services-2023-19

1.Draft Procedure By-law - Legislative Services-2023-19.pdf

2.Draft Procedural By-law.pdf

Resolution #08/09/23 COW - 03
Moved by:Bill Stewart
Seconded by:Jennifer Prenger
That Committee of Whole recommend that Council approve the draft Procedural By-law as presented in Report Legislative Services 2023-19, at the August 14, 2023 meeting.
Carried.

7.2
Other Areas of Responsibility

a.
Advertising and Partnership Program, Recreation and Community Programs-2023-12

1.Advertising and Partnership Program - Recreation and Community Programs-2023-12.pdf

2.MoK_230718_Advertising-Sponsorship-Program.pdf

Resolution #08/09/23 COW - 04
Moved by:Mike Hinchberger
Seconded by:Rory Cavanagh
That Committee of Whole recommend that Council approve the Advertising and Partnership Program for the purposes of revenue generating opportunities; and

Further, that a by-law amendment of Sign By-law No. 2015-086 Section 9.0 be approved to permit signs in open space for the purposes of erecting signs on existing fences within active and passive parks for the purposes of the Advertising and Partnership Program on August 14, 2023; and

That, the Fees and Charges By-law No. 2023-116 reflect the additional fees reflected in the Advertising and Partnership Program on August 14, 2023.
Carried.

b.
Concession Services Lease Agreement, Recreation and Community Programs-2023-11

1.Concession Services Lease Agreement.pdf

2.Concession Booths Agreement - Draft.pdf

Resolution #08/09/23 COW - 05
Moved by:Amanda Steinhoff-Gray
Seconded by:Doug Kennedy
That Committee of Whole recommend that Council pass a by-law to authorize a one (1) year Lease Agreement, with the option to renew for a further 5 years, between the Municipality of Kincardine and Saba Umar for the management and operation of concession services at the Davidson Centre and the Tiverton Sports Centre.
Carried.

c.
Connaught Park Inground Irrigation System Contract, Parks Facilities-2023-16

1.RFP-CS-2023-06 Connaught Park Inground Irrigation System Contract Approval - Parks Facilities-2023-16.pdf

Committee of the Whole inquired about the conditions at Connaught Park.

Resolution #08/09/23 COW - 06
Moved by:Beth Blackwell
Seconded by:Bill Stewart
That Committee of Whole recommend that Council award the Inground Irrigation for Connaught Park to Raintree Irrigation & Outdoor Systems in the amount of $131,500.00 plus HST; and

Further that the cost overage of $11,500 plus HST be funded from the Lifecycle Reserve Fund, using the cost savings realized from the Arts Gallery Roof Replacement project (#9572).
Carried.

d.
Kincardine Bulldogs Agreement, Parks Facilities-2023-15

1.Bulldogs Agreement - Parks Facilities-2023-15.pdf

2.Kincardine Bulldogs - Facility Use Agreement b.pdf

Resolution #08/09/23 COW - 07
Moved by:Jennifer Prenger
Seconded by:Mike Hinchberger
That Committee of Whole recommend that Council approves the Kincardine Bulldogs Agreement for a five-year term.
Carried.

e.
Bright Beginnings Child Care Lease Agreement, -2023-24

1.Bright Beginnings Agreement -Recreation and Community Programs-2023-24.pdf

2.Bright Beginnings Lease Agreement.pdf

Resolution #08/09/23 COW - 08
Moved by:Andrea Clarke
Seconded by:Rory Cavanagh
That Committee of Whole recommend that Council enter into a five year lease agreement with Bright Beginnings Child Care for rental space at the Tiverton Sports Centre.
Carried.

7.3
County Council Update

Mayor Craig provided a County Council update.

8.
Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

Items removed from Consent Agenda

8.5 k (i) Town of Fort Erie - Controls on Airbnb, VRBO - motion of support to come forward

8.5 k (m) Township of Selwyn - Short Term Rentals - motion of support to come forward

8.5 k (n) Township of Sioux Narrows-Nester Falls - Short Term Rental Controls - motion of support to come forward.

8.1 a Scott McPherson Resignation from Accessibility Advisory Committee - remove

8.5 k (a) City of Port Colborne - The Right to Repair Movement - motion of support to come forward

8.5 k (k) Town of Parry Sound - Call for Housing and Protection of Water Resources - motion to support to come forward

8.5 k (l) Town of Petrolia - Increase of Licensed Child Care Spaces - motion of support to come forward