THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Council Minutes

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Council Chambers, Municipal Administration Centre
Council Present
  • Mayor Kenneth Craig
  • Deputy Mayor Andrea Clarke
  • Councillor Beth Blackwell
  • Councillor Rory Cavanagh
  • Councillor Mike Hinchberger
  • Councillor Jennifer Prenger
  • Councillor Amanda Steinhoff-Gray
  • Councillor Bill Stewart
  • Councillor Stellina Williams
Staff Present
  • Jillene Bellchamber-Glazier, Chief Administrative Officer
  • Michel DiGiovanni, Manager, Parks and Facilities
  • Lorie Fioze, Manager Strategic Initiatives
  • Jayne Jagelewski, Director of Community Services
  • Cherie Leslie, Community Economic Development Officer
  • Dwayne McNab, Manager of Development Services
  • Nicole Bauman, Legislative Services Administrative Assistant
  • Tracey Guy, Deputy Clerk
  • Chrystel Murphy, Physician Recruiter / Clinic Manager

1.
Call to Order/Roll Call

 

Mayor Craig called to order the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine at 5:00 p.m. on January 22, 2025 in the Council Chambers at the Municipal Administration Centre.

1.1
Land Acknowledgment Statement

 

Deputy Mayor Clarke opened the meeting with the Land Acknowledgment Statement.

2.
Amendments, Additions or Deletions To/From the Agenda

 

None.

3.
Disclosure of Pecuniary Interest and the General Nature Thereof

 

3.1
Rory Cavanagh - Item 5.1.g Hawthorne Community Clinic and Projected Space Needs

 

Spouse’s professional position and income, as well as having a shareholder interest in the Dr. A Cavanagh Medicine Professional Corporation. 

3.2
Rory Cavanagh - Item 8.1.2 Hawthorne Community Clinic and Projected Space Needs

 

Spouse’s professional position and income, as well as having a shareholder interest in the Dr. A Cavanagh Medicine Professional Corporation.

4.
Adoption of Minutes from Regular and Special Meetings of Council 

This item has attachments. 
1.Post-Meeting Minutes - Council Meeting_Jan08_2025 - English.pdf
2.Post-Meeting Minutes - Special Council Meeting_Jan13_2025 - English.pdf
  • Resolution #01/22/25 - 01
    Moved by:Beth Blackwell
    Seconded by:Mike Hinchberger

    That the minutes of the Council meetings held on January 8, 2025 and January 13, 2025 be adopted as printed.

    Carried.

5.
Matters for Discussion and Direction

 

5.1
Staff Reports

 

a.
Comprehensive Zoning Bylaw – Consolidated DRAFT, Development Services-2025-03

This item has attachments. 
1.Comprehensive Zoning Bylaw - Consolidated DRAFT - Development Services-2025-03.pdf
2.2025 01 16 - Kincardine DRAFT - Kincardine Zoning Bylaw Update.pdf
3.Schedule A Mapping Jan 2025_DRAFT_rev.pdf
4.Track changes-Oct24 to Jan25_rev2.pdf
5.Municipality of Kincardine Zoning Bylaw - Community Comments Jan 2025.pdf

Jack VanDorp, County of Bruce Manager of Land Use Planning and Nick Bogaert, Planning Consultant were in attendance.

  • Resolution #01/22/25 - 02
    Moved by:Stellina Williams
    Seconded by:Andrea Clarke

    That the Council of the Municipality of Kincardine receives the Comprehensive Zoning By-law – Consolidated DRAFT as information for review and public engagement; and

    Further, that a Public Meeting be held February 12, 2025, in accordance with Section 34(12)(a)(ii) of the Planning Act RSO 1990.

    Carried.

b.
Memorandum of Understanding for Planning Services with Bruce County, Development Services-2025-02

This item has attachments. 
1.Memorandum of Understanding for Planning - County of Bruce - Development Services-2025-02.pdf
2.Memorandum of Understanding Planning Services - Kincardine.pdf
3.Planning Report to local Council new Agreement - Kincardine.pdf
  • Resolution #01/22/25 - 03
    Moved by:Rory Cavanagh
    Seconded by:Mike Hinchberger

    That the Council of the Municipality of Kincardine repeal By-law 1999-32 and pass a By-law to enter into an Agreement for Planning Services (Memorandum of Understanding) between the Municipality of Kincardine and The County of Bruce.

    Carried.

c.
Bruce C Nuclear Project – Impact Assessment update, Nuclear Strategy-2025-02

This item has attachments. 
1.Bruce C Nuclear Project - Impact Assessment update - Nuclear Strategy-2025-02.pdf
2.IAAC summary of Issues - Bruce C Project.pdf
3.Bruce Power Response to Summary of Issues - Bruce C project - December 2024.pdf
4.Notice of Impact Assessment Decision with Reasons - Bruce C Nuclear Project - December 20, 2024.pdf
5.Notice of Referral to Review Plan - Bruce C Nuclear Project - December 20, 2024.pdf

Report provided an update on the Bruce C project for information.

d.
W.E. Thompson Professional Services Contract Award – CS-2024-16, Parks Facilities-2025-02

This item has attachments. 
1.W.E. Thompson Professional Services Contract Award - Parks Facilities-2025-02.pdf
  • Resolution #01/22/25 - 04
    Moved by:Mike Hinchberger
    Seconded by:Bill Stewart

    That Council award the contract for professional facility management services at the W.E. Thompson Building to Weiler’s Cleaning & Restoration Ltd.in the amount of $442,500 over a 5-year term.

    Carried.

e.
Review of Council Members on Committees and Boards, Legislative Services-2025-01

This item has attachments. 
1.Council Members on Committees and Boards - Legislative Services-2025-01.pdf
  • Resolution #01/22/25 - 05
    Moved by:Andrea Clarke
    Seconded by:Mike Hinchberger

    That Council review the Council appointments for committees and boards at the February 12, 2025, meeting.

    Carried.

f.
Community Improvement Plan – 2024 Recap and 2025 preliminary priorities, Economic Development-2025-01

This item has attachments. 
1.Community Improvement Plan Update - Economic Development-2025-01.pdf
  • Resolution #01/22/25 - 06
    Moved by:Rory Cavanagh
    Seconded by:Beth Blackwell

    That the 2025 Community Improvement Plan (CIP) program and funding continue to support downtown beautification; and,

    That Council direct staff to work with Bruce County Economic Development staff to assist with the implementation and administration of the downtown beautification program through Spruce the Bruce; and

    Further that Council direct staff to utilize $20,000 from the 2025 CIP proposed budget to continue this program in collaboration with Bruce County’s “Spruce the Bruce” Program.

    Carried.

g.
Hawthorne Community Clinic and Projected Space Needs, Strategic Initiatives-2025-02

This item has attachments. This item has conflict.
1.Hawthorne Community Clinic and Projected Space Needs-Strategic Initiatives-2025-02.pdf
  • Rory Cavanagh declared a conflict on this item. (Spouse’s professional position and income, as well as having a shareholder interest in the Dr. A Cavanagh Medicine Professional Corporation. ;)

Councillor Cavanagh left the room for the discussion.  

Councillor Steinhoff-Gray arrived at 5:30 p.m.

The report was provided for information.

5.2
Addendum Items

 

6.
Matters for Decision

 

6.1
Notice of Motion - At the Meeting

 

a.
Parkland Dedication Exemption Motion

 

Councillor Steinhoff-Gray provided Notice of Motion regarding parkland dedication exemption. This motion will be considered at the February 12, 2025 meeting.

6.2
Consideration of By-laws

 

a.
Amend Council Remuneration & Expense Policy By-law

This item has attachments. 
1.Council Remuneration Policy Amendment 1 By-law .pdf
  • Resolution #01/22/25 - 07
    Moved by:Andrea Clarke
    Seconded by:Amanda Steinhoff-Gray

    That the “Council Remuneration and Expense Policy Amendment (1) By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 112.

    Carried.

b.
Fire Protection Grant Agreement (2025) By-law

This item has attachments. 
1.Fire Protection Grant By-law.pdf
  • Resolution #01/22/25 - 08
    Moved by:Beth Blackwell
    Seconded by:Mike Hinchberger

    That the “Fire Protection Grant By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 113.

    Carried.

c.
Motion to Pass By-laws

This item has attachments. 
1.Bruce County Planning Services Agreement By-law.pdf
2.WE Thompson RFP CS-2024-16 By-law.pdf
  • Resolution #01/22/25 - 09
    Moved by:Mike Hinchberger
    Seconded by:Amanda Steinhoff-Gray

    That the following By-laws are hereby read a first, second and third time, and finally passed this 22nd day of January, 2025:

    1. Bruce County Planning Services Agreement By-law 2025 - 114; and

    2. Award the W.E. Thompson Maintenance Proposal (CS-2024-16) By-law 2025 - 115.

    Carried.

7.
Matters for Information

 

7.1
Consent Agenda

 

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.
Statistical and Information Reports

 

b.
Minutes of Committees and Boards

 

c.
Communications

 
a.
AMCTO 2025 Conference registration now open
This item has attachments. 
1.AMCTO 2025 Conference registration now open.pdf
b.
Association of Municipalities Ontario
 
c.
Bruce County Museum and Cultural Centre
 
d.
Crime Stoppers of Grey Bruce Coordinator Report
This item has attachments. 
1.Crime Stoppers of Grey Bruce Coordinator Report - October to December 2024-Q4.pdf
e.
Nuclear Innovation Institute - Clean Energy Frontier Awards
This item has attachments. 
1.Nuclear Innovation Institute - Clean Energy Frontier Awards.pdf
f.
Ripley Medical Centre Grand Opening
This item has attachments. 
1.2025 01 06 Ripley Medical Centre Grand Opening.pdf
g.
Shirley Wright - Parks - MacPherson Park
This item has attachments. 
1.Shirley Wright - Parks - MacPherson Park.pdf
h.
Motions Other Municipalities
 

d.
Acceptance of Consent Agenda

 
  • Resolution #01/22/25 - 10
    Moved by:Rory Cavanagh
    Seconded by:Andrea Clarke

    That Council approve the recommendations contained in the consent agenda dated January 22, 2025 and direct staff to proceed with all necessary administrative actions.

    Carried.

7.2
Members of Council General Announcements

 

7.3
Chief Administrative Officer Announcements

 

8.
Closed Session (If Required)

 
  • Resolution #01/22/25 - 11
    Moved by:Rory Cavanagh
    Seconded by:Jennifer Prenger

    That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

    1) The Closed Session minutes dated January 8, 2025; 

    2) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the Municipality or Local Board (Lease at Hawthorne Community Clinic);

    3) A trade secret or scientific, technical, commercial, financial, or labour relations information, supplied in confidence to the Municipality or Local Board, which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Westario Power Update);

    4) Personal matters about an identifiable individual, including municipal or Local Board employees, or potential appointees to a Local Board, Ad-Hoc Committee, or other municipally controlled organization (CAO's Annual Goals); and

    Further, that Council return to Regular open meeting upon completion.

    Carried.

8.1
Matters Arising from Closed Session

 This item has conflict.
  • Rory Cavanagh declared a conflict on this item. (Spouse’s professional position and income, as well as having a shareholder interest in the Dr. A Cavanagh Medicine Professional Corporation.)

Councillor Cavanagh declared a pecuniary interest in the Closed Session.

Mayor Craig reported that pursuant to Section 239 (2) of the Municipal Act, Council discussed the following items in Closed Session:
1)  The Closed Session minutes dated January 8, 2025 were approved; 

2)  Direction was provided to Staff regarding the Hawthorne Community Clinic Pharmacy Space Lease;

3)  The Westario Power update was provided for information; and

4)  The CAO's annual goals were reviewed and discussed.  

9.
Confirmatory By-law

This item has attachments. 
1.Confirmatory - January 22, 2025.pdf
  • Resolution #01/22/25 - 12
    Moved by:Rory Cavanagh
    Seconded by:Stellina Williams

    That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of January 22nd, 2025 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2025 - 016.

    Carried.

10.
Adjournment

 
  • Resolution #01/22/25 - 13
    Moved by:Mike Hinchberger
    Seconded by:Andrea Clarke

    That this Council Meeting adjourn at 7:32 p.m.

    Carried.
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