THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE

Council Minutes

Wednesday, April 10, 2024

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

Council Present

• Mayor Kenneth Craig
• Deputy Mayor Andrea Clarke
• Councillor Beth Blackwell
• Councillor Rory Cavanagh
• Councillor Mike Hinchberger
• Councillor Doug Kennedy
• Councillor Jennifer Prenger
• Councillor Amanda Steinhoff-Gray
• Councillor Bill Stewart

Staff Present

• Jillene Bellchamber-Glazier, Chief Administrative Officer
• Jennifer Lawrie, Manager of Legislative Services/Clerk
• Lorie Fioze, Manager Strategic Initiatives
• Adam Weishar, Director of Infrastructure and Development
• Dwayne McNab, Manager of Development Services
• Chrystel Murphy, Physician Recruiter / Clinic Manager
• Mark O'Leary, Manager of Environmental Services
• Corey Voisin, Manager of Operations

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1.

Call to Order/Roll Call

Mayor Craig called to order the Regular Meeting of the Council of The Corporation of the Municipality of Kincardine at 5:00 p.m. on April 10, 2024 in the Council Chambers at the Municipal Administration Centre.

1.1

Land Acknowledgment Statement

Councillor Steinhoff-Gray opened the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

None.

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Name: Beth Blackwell
Item of Business: 6.1 a Physician Recruitment and Retention Healthcare Priority Program Outline
General Nature of Interest: Indirect pecuniary interest due to my husband's employment at Bruce Power

Councillor Blackwell left the Council table and did not comment on the business item while this matter was considered.

4.

Adoption of Minutes from Regular and Special Meetings of Council 

• Resolution # 04/10/24 - 01
  Moved by: Mike Hinchberger
  Seconded by: Bill Stewart

  That the minutes of the Council meetings held on March 25, 2024 and March 27, 2024 be adopted as printed.

  Carried.

5.

Matters for Public Participation

5.1

Delegations and Presentations

a.

Bruce Power Update

James Scongack, Chief Development Officer and Executive Vice-President provided Council with an update on Bruce Power and the Bruce C Project.

b.

Kincardine Lion's Club

Dennis Flavell from the Kincardine Lion's Club provided a presentation on the Club's 50th Anniversary. 

6.

Matters for Discussion and Direction

6.1

Staff Reports

a.

Physician Recruitment and Retention Healthcare Priority Program Outline, Strategic Initiatives-2024-07

• Resolution # 04/10/24 - 02
  Moved by: Doug Kennedy
  Seconded by: Rory Cavanagh

  That Council direct the Mayor and CAO to work with Saugeen Shores to advance a request to Bruce Power to fund the Healthcare Partnership Program as outlined.

  Carried.

b.

Award Highland Drive Re-Lining Water Main, Environmental Services-2024-12

Councillor Kennedy left the meeting (5:27 p.m.) before the vote on this matter.

• Resolution # 04/10/24 - 03
  Moved by: Amanda Steinhoff-Gray
  Seconded by: Beth Blackwell

  That Council award the contract for re-lining the watermain on Highland Drive in Kincardine to Fer-Pal Construction Ltd. for the bid price of $488,880.00 excluding HST.

  Carried.

c.

Award Kincardine and Tiverton Tower Maintenance., Environmental Services-2024-13

• Resolution # 04/10/24 - 04
  Moved by: Amanda Steinhoff-Gray
  Seconded by: Mike Hinchberger

  That Council award the contract for maintenance and safety improvements on the Kincardine and Tiverton water towers including all provisional items to MISCO Mulders Inspection Services for the bid price of $171,771.60 excluding HST.

  Carried.

d.

Housing Enabling Water Systems Fund, Environmental Services-2024-08

• Resolution # 04/10/24 - 05
  Moved by: Beth Blackwell
  Seconded by: Mike Hinchberger

  That Council direct staff to make application for the Housing Enabling Water Systems fund for upgrades required to the Tiverton water supply to enable proposed growth and to address existing assets.

  Carried.

e.

2024 Hot Mix Paving Tender – Concession 8, Operations-2024-12

• Resolution # 04/10/24 - 06
  Moved by: Mike Hinchberger
  Seconded by: Andrea Clarke

  That Council award project 9152 - 2024 Hot Mix Paving contract to E.C. King Contracting for their tendered price of $924,928.60 including the non-refundable portion of HST.

  Carried.

f.

Award Tandem Plow Truck, Operations-2024-13

• Resolution # 04/10/24 - 07
  Moved by: Rory Cavanagh
  Seconded by: Beth Blackwell

  That Council award the contract for the Tandem Plow Truck to Viking Cives for the bid price of $444,579.26 including the non-refundable HST; and further

  That Council approves a budget amendment to increase the cost from $425,000 to $460,000 with the $35,000 overage to be funded through the Lifecycle Reserve Fund 82.

  Carried.

g.

Bike Lane Use by Mobility Scooters, Operations-2024-07

• Resolution # 04/10/24 - 08
  Moved by: Andrea Clarke
  Seconded by: Bill Stewart

  That Council approve the uses within Municipal Road allowances for the purpose of bike lanes per Report Operations 2024-07; and further

  That mobility scooters are not permitted on the road within the bike lanes and shall continue to use sidewalks where available per the Highway Traffic Act.

  Carried.

h.

Municipal Crosswalks and Accessibility Review, Operations-2024-06

• Resolution # 04/10/24 - 09
  Moved by: Mike Hinchberger
  Seconded by: Bill Stewart

  That Council approve the continued use of best practices for design of public space while utilizing a variety of accessible design considerations per Report Operations 2024-06; and further

  That Council direct Staff to report back by September on enhancing beyond the standard to include audible crossing cues on A & B type crosswalks.  

  Carried.
• Amendment:
  Resolution # 04/10/24 - 10
  Moved by: Beth Blackwell
  Seconded by: Andrea Clarke

  Amend the motion to include that Council direct Staff to report back by September on enhancing beyond the standard to include audible crossing cues on A & B type crosswalks. 

  Carried.

i.

Mystic Cove Gate Follow Up, Operations-2024-08

• Resolution # 04/10/24 - 11
  Moved by: Bill Stewart
  Seconded by: Amanda Steinhoff-Gray

  That Council receive report Operations-2024-08 for information purposes; and further 

  That the "Road Dedication (Upper Lorne Beach Road) By-law" be amended to extend the gate opening to March 31.

  Carried.
• Amendment:
  Resolution # 04/10/24 - 12
  Moved by: Bill Stewart
  Seconded by: Jennifer Prenger

  That the motion be amend to include that the "Road Dedication (Upper Lorne Beach Road) By-law" be amended to extend the gate opening to March 31.

  Carried.

j.

Updated Flag Protocol Policy, CAO General-2024-11

• Resolution # 04/10/24 - 13
  Moved by: Andrea Clarke
  Seconded by: Mike Hinchberger

  That Council approve an addition to policy GG.1.3 Flag Protocol to permit the Kincardine Lion’s Club to raise and fly the Lion’s Club flag in addition to the currently permitted flags of a municipal, provincial, and/or Canadian flag on the two (2) flagstaffs located at the Kincardine Splash Pad for an unspecified amount of time, at their discretion; and

  That Council direct staff to update the Flag Protocol Policy GG.1.13 under the new policy format and numbering system.

  Carried.

k.

Tree Ad Hoc Committee Recommendations – Policy and Private Tree By-law, CAO General-2024-09

Councillor Steinhoff-Gray left the meeting at (6:13 p.m.) before the vote on this matter.

• Resolution # 04/10/24 - 14
  Moved by: Mike Hinchberger
  Seconded by: Jennifer Prenger

  That Council direct staff to prepare a by-law to adopt the draft Tree Canopy and Natural Vegetation Policy as recommended by the Ad Hoc Committee on the May 8, 2024 agenda.

  Carried.
• Resolution # 04/10/24 - 15
  Moved by: Beth Blackwell
  Seconded by: Rory Cavanagh

  That Council direct staff to place the draft By-law to Regulate Native Trees on Private Property on the May 8, 2024 agenda.

  Carried.

l.

Holding Removal By-law – 554 Huron Terrace, Development Services-2024-08

• Resolution # 04/10/24 - 16
  Moved by: Mike Hinchberger
  Seconded by: Bill Stewart

  That the Council of the Municipality of Kincardine pass a by-law for the removal of the Holding ‘H1’ provision from TP S PT LOT 21 N PT LOT 22; HURON TERRACE W/S, Municipality of Kincardine (geographic Town of Kincardine).

  Carried.

6.2

Addendum Items

None.

7.

Matters for Decision

7.1

Notice of Motion - At the Meeting

None.

7.2

Consideration of By-laws

a.

2024 Taxation By-law

• Resolution # 04/10/24 -17
  Moved by: Mike Hinchberger
  Seconded by: Beth Blackwell

  That the “2024 Taxation By-law” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 053

  Carried.

b.

Motion to Pass By-laws

• Resolution # 04/10/24 -18
  Moved by: Andrea Clarke
  Seconded by: Mike Hinchberger

  That the following By-laws are hereby read a first, second and third time, and finally passed this 10th day of April, 2024:

  1. Award the Relining Watermain on Highland Drive Tender (RFT 02-9516) By-law 2024 - 054

  2. Award the Kincardine and Tiverton Water Towers Tender (RFT 02-9532) By-law 2024 - 055

  3. Award the Hot Mix Tender (RFT 2024-02) By-law 2024 - 056

  4. Award the Tandem Plow Truck Contract By-law 2024 - 057

  5. Flag Protocol Policy By-law 2024 - 058

  6. Amendment to Zoning By-law No. 2003-25, Holding Removal 554 Huron Terrace By-law - 059

  Carried.

8.

Matters for Information

8.1

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.

Statistical and Information Reports

a.

Environmental Services Compliance Report March 2024, Environmental Services-2024-11

b.

Infrastructure and Development First Quarter Report, Infrastructure Development Quarterly Report-2024-03

c.

Spring Clean Week, Recreation and Community Programs-2024-03

b.

Minutes of Committees and Boards

a.

Accessibility Advisory Committee Minutes

c.

Communications

a.

Association of Municipalities of Ontario

a.

Watchfile March 21, 2024

b.

Watchfile March 28, 2024

b.

AMO Policy Update - 2024 Ontario Budget and National Housing Strategy Funding

c.

Bruce County Museum and Cultural Centre

a.

Celebrate National Canadian Film Day

b.

Thank you letter

d.

Christina Wahi - The Secord Monument and public engagement

e.

Harriet Suter - Tree bylaw

f.

Ontario's Nuclear Advantage - Register for webinar Ac-225 Spotlight - Nurturing TaT from Production to Patient Care and Beyond

g.

Motions other Municipalities

a.

City of Brantford - Home Heating Sustainability

b.

Town of Fort Erie - Amend Ontario Heritage Act - Subsection 27

c.

Town of Shelburne - Eradicate Islamophobia and Antisemitism

d.

Township of Adelaide Metcalfe - Request to Increase Tile Drain Loan Amount

e.

Township of Clearview - Endorsement of Bill C-63 in the House of Commons

d.

Acceptance of Consent Agenda

• Resolution # 04/10/24 -19
  Moved by: Mike Hinchberger
  Seconded by: Rory Cavanagh

  That Council approve the recommendations contained in the consent agenda dated April 10, 2024 and direct staff to proceed with all necessary administrative actions.

  Carried.

8.2

Members of Council General Announcements

8.3

Chief Administrative Officer Announcements

9.

Closed Session (If Required)

None required.

10.

Confirmatory By-law

• Resolution # 04/10/24 - 20
  Moved by: Andrea Clarke
  Seconded by: Beth Blackwell

  That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine Meetings of April 10th, 2024 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 060.

  Carried.

11.

Adjournment

• Resolution # 04/10/24 - 21
  Moved by: Mike Hinchberger
  Seconded by: Bill Stewart

  That this Council Meeting adjourn at 6:33 p.m.

  Carried.