THE CORPORATION OF THE MUNICIPALITY OF KINCARDINE
COUNCIL AGENDA

Wednesday, December 11, 2024

5:00 P.m. - 8:00 P.m.

Council Chambers, Municipal Administration Centre

​Link to View Meeting Live on the Municipality of Kincardine YouTube Channel

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1.

Call to Order/Roll Call

The Regular Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at 5:00 p.m. on December 11, 2024, in the Council Chambers at the Municipal Administration Centre.

1.1

Land Acknowledgment Statement

Councillor Blackwell will open the meeting with the Land Acknowledgment Statement.

2.

Amendments, Additions or Deletions To/From the Agenda

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Link to Pecuniary Interest Form

4.

Adoption of Minutes from Regular and Special Meetings of Council 

• Motion #

  That the minutes of the Council meetings held on November 25, 2024 and November 27, 2024, be adopted as printed.

5.

Matters for Public Participation

5.1

Delegations and Presentations

a.

2024 Employee Service Recognition, CAO General-2024-32

The Municipality of Kincardine recognizes that its employees are its most important resource and appreciates the hard work and effort that is demonstrated on a day-to-day basis. The Municipality of Kincardine believes that continuous active service demonstrates a commitment to the Municipality and deserves recognition.

The Municipality of Kincardine recognized employees and firefighters who reached 5, 10,15, 20 and 25 years of continuous service in 2024 and retirees.

b.

Bruce County

Christine MacDonald or Sean Morphy and Aaron Stauch will be presenting on the Bruce County Investment Services Report

6.

Matters for Discussion and Direction

6.1

Staff Reports

a.

Property Taxation Implications Related to Non-Market Valuation of Electricity Industry Properties, CAO General-2024-33

The Municipality of Kincardine engaged Municipal Tax Equity (MTE) Consultants to assist with a study of the impact of the current property tax assessment model for electricity industry properties in relation to other properties within the community.  The detailed analysis showed that the current provincial model has led to significant and persistent reduction in the levy share from generating station properties over the last three reassessment cycles.  The Municipality is working partners to ensure that there is an understanding of the issue.  MTE staff will present its findings.

b.

Environmental Services Compliance Report October 2024, Environmental Services-2024-29

c.

Environmental Services Compliance Report November 2024, Environmental Services-2024-31

d.

Proposed Mapping Bruce County OP, Development Services-2024-29

Staff from the County of Bruce have been working towards an updated Official Plan. On October 9th Council received a presentation from County Planning Staff highlighting the proposed updates. Within the updates, there is amended mapping with proposed additions and deletions throughout the Municipal boundary. Staff are in support of the recommended proposed adjustments and are requesting Council endorsement of the considered changes.

• Motion #

  That Council endorse the recommended proposed changes to the County Official Plan through the proposed mapping updates as contained within Report Development Services-2024-29; and

  That staff be directed to share the local Council endorsement with Bruce County for its consideration.

e.

Blue Box Transition Program Update, Environmental Services-2024-30

In 2021, O. Reg 391/21 was passed requiring producers of packaging to become responsible for managing the end of life for these materials. By 2026, the Provincial program will transition municipalities out of the business of collecting recyclable materials with responsibility turned over to the producers of products and packaging.

The regulation identifies non-eligible sources for the collection program as Institutional, Commercial, and Industrial properties; some of whom currently have been supported through the household curbside collection through the municipality.

Some communities that have transitioned to the new provincially mandated program have opted to establish a program to allow non-eligible properties to drop off recycling at a designated municipal transfer station or landfilling site, if provided for under ministry approval. Some communities have opted to discontinue collection of recyclables from ineligible sources and non-eligible properties are required to make their own arrangements for recycling. Council is being asked to consider which direction it wishes to pursue.

If Council wishes to establish a new program for non-eligible properties to be able to drop off their recyclables there are several factors to be considered, including availability of contracted services for ICI properties, and the new costs associated with establishing a program. If Council determines that it wishes to pursue a new program, staff recommend that to accommodate the existing non-eligible properties would be through becoming a producer at the Armow Waste Management site. Staff would then work to collect information to support these non-eligible sources, based on information gathered through educational webinars, while factoring local geography and sorting site and staff capabilities.

• Motion #

  Option 1 – That Council discontinue the curbside collection of recyclable materials from ineligible sources through the municipal funding effective January 1, 2026; and

  That staff be directed to communicate the changes as a result of Ontario’s Blue Box Program transitioning to a new Extended Producer Responsibility model in accordance with the provincial Blue Box Regulation.

  OR

  Option 2 – That Council discontinue the curbside collection of recyclable materials from ineligible sources through municipal funding effective January 1, 2026; and

  That Council endorse the investigation of a new municipal program to provide the option for non-eligible properties to drop off recycling at the arrangements at the Waste Management Site in Armow; and further

  That staff will collect information to bring forward to a future Council meeting for considerations related to licensing, costing, hours of service at the waste management site, dedicated recycling times, and any other findings brought forward from data collected through surveys and information sessions to best support all non-eligible properties; and further

  That staff be directed to communicate the changes as a result of Ontario’s Blue Box Program transitioning to a new Extended Producer Responsibility model in accordance with the provincial Blue Box Regulation.

f.

The Use and Installation of Community Safety Zones and Traffic Calming Policy, Operations-2024-22

The Municipality of Kincardine receives several requests each year to install Community Safety Zones and Traffic Calming measures in neighbourhoods. Unfortunately, the Municipality is unable to accommodate all the requests within current resources, nor are all locations suitable for community safety zones and/or traffic calming. Staff are proposing that Council support a standardized approach to addressing community safety zones and traffic calming requests submitted for review.

The Use and Installation of Community Safety Zones outlines how they are selected for review and outlines the implementation process and characteristics of selected segments of roadway where they are designated.

The proposed Traffic Calming Implementation Policy details the Municipality’s:
- Process for receiving, evaluating, and responding to traffic calming requests;
- Evaluation methodology for determining if traffic calming is appropriate for a given street;
- Appendix of applicable traffic calming measures

• Motion #

  That Council approve The Use and Installation of Community Safety Zones Policy as presented; and further

  That Council approve the Traffic Calming Implementation Policy as presented.

g.

Davidson Centre Concession Booth Lease Agreement, Recreation Community Programs-2024-02

The Municipality entered into a one-year agreement with Saba Umar for concession booth services at the Davidson Centre and Tiverton Sports Centre for the 2023-2024 season that is up for renewal. The current agreement provides for a 5-year renewal option.

Staff have negotiated an agreement renewal for the Davidson Centre concession only at the request of the concession operator until March 31, 2029.

• Motion #

  That Council pass a by-law to enter into a five (5) year renewal lease agreement between the Municipality of Kincardine and Saba Umar for the management and operation of concession services at the Davidson Centre.

h.

Dog Control By-law, Legislative Services-2024-30

The Municipality’s existing Dog Control By-law was passed in 1999 and has had few amendments since that time. Staff undertook a review of the existing By-law and have provided a new draft by-law for Council’s consideration.

This new draft modernizes the Dog Control By-law and provides greater clarity and guidance for the Council, the public and staff. The draft by-law maintains the basic principles of the existing by-law and includes all previous amendments. The by-law has been updated to include more guidance on impoundment of dogs, dangerous dogs, kennels, and enforcement.

• Motion #

  That Council approve the draft Dog Control By-law.

7.

Matters for Decision

7.1

Notice of Motion - At the Meeting

7.2

Consideration of By-laws

a.

2025 Fees and Charges Amendment (1) By-law

• Motion #

  That the “2025 Rates and Fee Amendment (1)” be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

b.

Motion to Pass By-laws

• Motion #

  That the following By-laws are hereby read a first, second and third time, and finally passed this 11th day of December, 2024:

  1. Concession Services Agreement (2024) By-law By-law 2024 - 

  2. Dog Control By-law 2024 - 

  3. The Use and Installation of Community Safety Zones Policy By-law 2024 - 

  4. Traffic Calming Implementation Policy  By-law 2024 - 

8.

Matters for Information

8.1

Consent Agenda

Items listed under the Consent Agenda are considered routine and are enacted in one motion as a Matter Arising. The exception to this rule is that a Council member or the Chief Administrative Officer may request one or more items to be removed from the consent agenda for separate discussion and action.

a.

Statistical and Information Reports

Recommendation: Receive and file statistical reports.

a.

Shared IT Services Update

b.

Council Levee December 31, Recreation Community Programs-2024-01

c.

KI Pill Distribution Plan, CEMC-2024-01

d.

Update Draft Comprehensive Zoning By-law, Development Services-2024-30

e.

Statement of Operations for the period ending September 30, 2024

f.

Davidson Centre 50th Anniversary Celebration, Parks Facilities-2024-29

b.

Minutes of Committees and Boards

Recommendation: Receive and file minutes.

a.

Accessibility Advisory Committee - October 24, 2024

c.

Communications

Recommendation: Receive and file all communications.

a.

Erin Netzke - Proposed Development 705 Princes Street

d.

Acceptance of Consent Agenda

• Motion #

  That Council approve the recommendations contained in the consent agenda dated December 11, 2024 and direct staff to proceed with all necessary administrative actions.

8.2

Members of Council General Announcements

8.3

Chief Administrative Officer Announcements

9.

Closed Session (If Required)

• Motion #

  That Council move into closed session pursuant to Section 239 (2) of the Municipal Act, 2001, as amended for the purpose of considering:

  1) The Closed Session minutes dated November 25, 2024 and November 27, 2024; 

  2) The security of the property of the Municipality or Local Board (IT Infrastructure and Security Assessment); and

  Further, that Council return to Regular open meeting upon completion.

9.1

Matters Arising from Closed Session

10.

Confirmatory By-law

• Motion #

  That the By-law to confirm the proceedings of the Council of The Corporation of the Municipality of Kincardine of December 11, 2024 be deemed to be read a first, second and third time, finally passed and numbered as By-law No. 2024 - 

11.

Adjournment

• Motion #

  That this Council Meeting adjourn at ______ p.m.