THE CORPORATION OF
THE MUNICIPALITY OF KINCARDINE
Committee of the Whole Agenda

Monday, August 14, 2023

5:00 P.m. - 6:00 P.m.

Council Chambers, Municipal Administration Centre

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1.

Call to Order

The Committee of the Whole (C O W) Meeting of the Council of The Corporation of the Municipality of Kincardine will be called to Order at ____ p.m. on August 14, 2023 in the Council Chambers at the Municipal Administration Centre.

2.

Amendments, Additions or Deletions To/From the Agenda

3.

Disclosure of Pecuniary Interest and the General Nature Thereof

Link to Pecuniary Interest Form

4.

Adoption of Minutes of C O W Meetings

• Motion #

  THAT the minutes of the C O W meeting held on August 9, 2023 be adopted as printed.

5.

Items for Discussion from Council Meeting

6.

Delegations

7.

Reports

7.1

Infrastructure and Development

a.

Mystic Cove – Follow Up, Operations-2023-18

This report is a follow up to report Operations-2023-14 Mystic Cove Gate (attached). Staff are now requesting direction to move forward with the recommendations as detailed in the report.

• Motion #

  That Council direct staff to amend By-law No. 2011-068 to permit the opening of the Mystic Cove gate from December 1 through February 28 annually; and

  Further that Council repeal Policy TP 3.1 – Emergency Access to The Bruce Nuclear Power Development; and

  Further that Council direct staff to no longer provide maintenance on Bruce County Road 23 and let the existing agreement lapse.

b.

Road Allowance Repair Policy, Operations-2023-16

Operations staff receive a number of calls for service for repairs to damaged sod on municipal road allowance as a result of winter operations.

This report proposes the adoption of a Road Allowance Repair policy to serve as a general guide for both the public and staff.

• Motion #

  That Committee of Whole recommend that Council approve the Road Allowance Repair Policy as detailed in Report Operations-2023-16.

c.

Safety Measures Highway 21- KTTPS Update, Operations-2023-15

The purpose of this report is to provide Council with an update on the motion passed on January 9th, 2023. “Council request staff provide a report on how to advocate for increased safety measures to cover the portions of Highway 21 to the north and south of Kincardine Tiverton Township Public School, including applying for a community safety zone, lowered speed limits during beginning/end of school day, and improved turning infrastructure in the area” and as a follow up to staff Report No. OPS 2023-08 (attached) presented to Council on April 12th, 2023.

Staff have received follow up from the MTO and are suggesting that a traffic study be completed to understand if the warrants exist to see a left turn lane constructed in this area.

• Motion #

  That Committee of Whole recommend that Council direct staff to pursue a traffic study in the area of Highway 21 and KTTPS in 2023; and

  That the cost of the traffic study of approximately $5,000 be funded through the 2023 operating budget; and

  Further that Council direct staff to request a speed reduction on Highway 21 from south of Bruce Ave through to the North Line Ext. to the Ministry or Transportation and Members of Provincial Parliament.

d.

Supply and Delivery of Various Fuel Products, Operations-2023-17

The current supply and delivery of various fuel products contract for the Municipality of Kincardine (MoK) expires on September 21, 2023. The Municipality of Kincardine partnered with the County of Bruce in the Request for Tender (RFT) process for a new multi-year contract for the supply and delivery of the MoK’s various fuel requirements. The RFT closed on July 11, 2023 with McDougall Energy Inc. as the lowest bidder for the MoK.

• Motion #

  That Committee of Whole recommend that Council award the supply and delivery of the various fuels tender contract to the low bidder MacDougall Energy Inc. as per report Operations-2023-17.

e.

Award Water Meter Proposal, Environmental Services-2023-34

The Environmental Services Department recommended the replacement of aging water meters and associated equipment in the 2023 Capital Budget. A Request for Proposal was issued to vendors for review and to determine a solution for installation of this project.

• Motion #

  That Committee of Whole recommend that Council accept the recommendation to award a contract to KTI Limited with a total value of $507,500 for the replacement of water meters and associated equipment.

f.

Holding Removal By-law – Kelden Development Inc., Development Services-2023-26

A request for removal of a Holding provision from the referenced parcel of land, commonly known as 1182 Queen St. has been received from the owner, Kelden Development Inc. (c/o Dale Walden). The proposed development consists of mixed density, single storey townhouse blocks ranging from 3-5 units per block. A total of 45 units are proposed within the development. Staff are working in parallel with Keldon to complete and execute a Site Plan Agreement for the site that will be registered on title. The agreement is required prior to the removal of the holding and staff are requesting that Council support this conditionally to ensure the development isn’t stalled as we advance into the fall season.

• Motion #

  That Committee of Whole recommend that Council of the Municipality of Kincardine pass a By-law for the removal of the Holding “H” provision from FIRSTLY:PART PARK LOT 2 PLAN 10, PART 1 3R8384; SECONDLY PART PARK LOT 3 PLAN 10, PARTS 1,2, AND 3 3R10465; MUNICIPALITY OF KINCARDINE; and

  Further that it be conditional upon execution of a Site Plan Agreement that has been registered on title with Kelden Development Inc.

7.2

Other Areas of Responsibility

a.

HR Policy Updates, Human Resources-2023-06

This report shares the path forward to replace the Tripartite Agreement and formalizes the approach to creating individual HR Policies and HR operating procedures moving forward. This report seeks approval of the Employment Policy and the Compensation & Benefits Policy from Council.

• Motion #

  That Committee of the Whole recommend that Council approve HR.01 - Employment Policy as presented; and

  Further that they recommend that Council approve HR.03 - Compensation & Benefits Policy as presented.

7.3

Information Reports

a.

Environmental Services Compliance Report July 2023, Environmental Services-2023-33

To inform Council of any compliance related issues and general information from the Environmental Services Department for the month of July 2023.

b.

Birchwood Report

Gregory Stewart, Donnelly Murphy Lawyers PC, provided an update to the letter presented to Council on June 19, 2023 regarding various Birchwood issues.

8.

Adjournment

• Motion #

  THAT this COW Meeting adjourn at ______ p.m.